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HomeMy WebLinkAboutM061603 District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Vacant County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of June 16,2003 The meeting was called to order by Chairman Dan Titterness. Commissioner Glen Huntingford was present. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of the June 2, and 9, 2003 meetings as presented. Chairman Titterness seconded the motion which carried. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: · He met with representatives from the Port Townsend Senior Association last week regarding the Senior Nutrition Program contract for rent of the kitchen and dining room space. The rental costs will be split and the contract will be restructured to accommodate the needs of both parties. · The Law and Justice Retreat was held last week. Data from the BRFSS (Behavioral Risk Factors Survey System) study and the census were used to project needs for the coming year. There are no new sources of income to address core issues. The Drug Court and the Coroner were identified as areas that need additional funding in 2004. Due to a murder trial that begins later this year, Court costs are expected to be higher. · Commissioner Titterness asked about the electricity costs for the jail which seem high compared to the Courthouse even taking into consideration that the jail runs 2417. · The painting of the inside of the Courthouse is scheduled to begin July 12. · The County's citizen surveys are being returned. The return rate may be as high as 10%. · The City doesn't have a Building Inspector and the County is looking at the possibility of providing these services, as well as the bigger picture of combining development services for the City and County. At this point, the assumption is that City residents will still submit their development permits to the City. The County has the staffing capacity to do the work. Commissioner Huntingford pointed out that he wants to make sure the County takes care of County customers first and he doesn't want to hear that services to County customers were put on hold to do work for the City. Chairman Titterness stated that he feels it is good for governments to cooperate to provide services to the citizens, but he understands Commissioner Huntingford 's concerns. Page I IA~~'> (~. ~/J ~~ · The County Parks Department is working with the Port Townsend Police on the use ofthe basketball courts across from the Courthouse after dark. · An offer has been made on the property for the Gateway Visitors Center. · The signed copy of the UFCW contract was received from the Union and will be on the Consent Agenda next week for approval. · The DSHS lease on the Castle Hill property expires on September 30. They have indicated that they want to extend the lease until March 31, 2004. Their rent has been restructured based on the County's costs. · The top 2 Central Services Director candidates are coming for another round of interviews this week. · The draft 2004 budget goals were given to the Board to review and comment on by next week. Commissioners Meeting Minutes: Week of June 16,2003 Discussion of Establishing a Policy on Complaint Review and Enforcement (Continued/rom June 9, 2003 Agellda): David Goldsmith advised that the Board's comments from last week have been addressed as follows: · Section 6.1.3 - The complainant will be notified in writing that their complaint was received. They will be given an assigned complaint reference number so that they can call in about the status of the complaint. · Section 6.2.1 - The section on confidentiality has been clarified to address situations where Public Disclosure Laws and Court orders require the County to provide information. · Sections 6.8 and 6.9 - Address the issue of complaints not handled at the administrative level being handed off to the Enforcement Officer. The intention is to get as much done as possible at the administrative level first. · The reference to Appendix B was an error and was deleted. Commissioner Huntingford noted that he also had concerns about Section 6.6.2 regarding site inspections and that County employees "should" contact the property owner. Commissioner Titterness suggested that the wording be change to "shall" instead of "should." Commissioner Huntingford advised that he still has concerns about the logistics of putting this policy into practice. The County may be solving one problem and creating others. David Goldsmith explained that part of the Code Enforcement Officer's job is to bring all ofthe internal resources together to look at the citizen complaints on an individual basis. Commissioner Huntingford asked what the Code Enforcement Officer will do once the backlog of complaints are in check? Does this work become self-perpetuating? David Goldsmith suggested that the County add a sunset provision for this position after one year. Commissioner Huntingford explained that he doesn't want a sunset clause, but he does want the position tracked and reviewed to make sure the Commissioners' intent is being followed. David Goldsmith suggested that wording be included in the adopting resolution that the policy and the position will be reviewed in July, 2004 for continuation of applicability. The changes will be made and this policy be on the agenda next week. Page 2 Commissioners Meeting Minutes: Week of June 16,2003 éii ,.~Rs \~J '{£\/i""<)-' ~ PUBLIC COMMENT PERIOD: The following comments were made: A sanican is needed along Rogers Street in Quilcene from August 15 to the end of fishing season; a request was made that the County put blocks across the entrance to the Thacker property that the County purchased for flood control; Parcel #7022420 is in an area that floods frequently and needs to be cleaned out before winter; new staff at the House of Representatives has been assigned to deal with the Qui1cene water issue; the County's budget is top heavy on law and justice and roads; a request that the Road Department tell the citizens in the area what they are doing before they start a project; the materials from the Port Townsend skateboard park could be taken to Qui1cene and used for a skateboard park there; the Department of Ecology says that they have jurisdiction in the Strait regarding the cruise ship spill last year; cruise ships have been dumping their gray water in the Strait; the DOE issued a set of requirements for cruise ships using the Strait and they will be doing an inspection next week of the 4 cruise ships that go into Seattle; gray water can include water from showers, sinks in photography labs, and kitchens which could include toxic substances; a request was made that the Board write a letter to the State Department of Ecology and advise them of the concerns about the actions ofthe cruise ships covered by agreements with the Port of Seattle; and the news piece on KUOW (U of W) radio station did not present the statements made to them by the Hood Canal Coalition correctly and the reporter may have jumped to conclusions. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to adopt and approve all of the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried. 1. RESOLUTION NO. 25-03 re: Establishing a Policy on Remote Access to Jefferson County's Computer Network 2. BIn CALL re: Center Road Overlay Project #CR1559; Bids Accepted until 10:00 a.m., Monday, July 14, 2003 and Opened and Read Publicly at 10:05 a.m. in the County Commissioners' Chambers 3. AGREEMENT re: Professional Services for Families or Individuals with Developmental Disabilities, Parent to Parent Program; Jefferson County Health and Human Services, Developmental Disabilities Program; Kitsap County 4. AGREEMENT re: Professional Services for Developmental Disabilities Advocacy Program; Jefferson County Health and Human Services; Leslie Bunton 5. AGREEMENT re: Professional Services for Community Outreach for the Developmental Disabilities Program; Jefferson County Health and Human Services; Michelle Fogus 6. AGREEMENT re: Professional Services for the Support of Individuals with Developmental Disabilities; Jefferson County Health and Human Services; People First of Washington 7. AGREEMENT re: Construction of Sheriff Facility, Project #CC1543; Jefferson County Public Works; Primo Construction, Inc. 8. Recommendation to Award and Negotiate a Contract re: Moderate Risk Waste Transportation and Disposal Services, Project #SWl170; Jefferson County Public Works; Environmental Quality Management, Inc. 9. Final Amended Short Plat Approval, #SUBOO-00012, S. Harriage Short Plat; To Reconfigure Lot #2; Located off of Griffith Point Road, Nordland; Jaime & George Maciejewski, Applicants Page 3 Commissioners Meeting Minutes: Week of June 16,2003 ~ '.~f)'è) \~~-c/ """""",;.9' 10. Letter of Appreciation (44) to Volunteers Who Participated in the Jefferson County Memorial Dedication at Memorial Field Janet Holbrook, Treasurer's Office re: Surplus Property Sale: Janet Holbrook, Chief Deputy Treasurer, reported that a property owner whose property adjoins a small parcel of County land has expressed interest in purchasing it from the County. The County's parcel is valued at less than $500 so it can be sold without going through the bid process. Commissioner Huntingford moved to declare as surplus the portion of Parcel # 821 331 014 as identified by the Treasurer. Commissioner Titterness seconded the motion which carried. Wendy Ward, Public Works re: Petitions to Vacate Three (3) County Rights-of-Way; 1) Watson Road off of Teal Lake Road, 2) Tyner Road in Irondale Orchard Tracts, and 3) North Old Flagler Road at the Intersection of Flagler and Oak Bay Road; Jefferson County, Petitioner: Wendy Ward advised that these 3 roads are not maintained by the County. Commissioner Huntingford moved to approve the following resolutions to vacate the 3 County road rights-of-way as presented and recommended by the Public Works Department and the Hearing Examiner. Commissioner Titterness seconded the motion which carried. RESOLUTION NO. 26-03 Order: Standard Road Vacation of North Old Flagler Road #654509 RESOLUTION NO. 27-03 Order: Standard Road Vacation of Tyner Road #522109 RESOLUTION NO. 28-03 Order: Standard Road Vacation of Watson Road #507709 Community Development re: CZM Grantfor Shoreline Inventory: Josh Peters, Associate Planner, reported that he talked with staff at the Department of Ecology about the technical aspects of this grant and as a result, DCD staff is recommending that the County accept the grant funds. The original scope of the project was an inventory/assessment report followed by the construction of a GIS model that could produce recommendations for shoreline environment designations which would be compared with the draft map done in 2000. The next year was reviewing policies and the next year was looking at the regulations. The Comprehensive Plan update has been changed from 2004 to 2005 and the Shoreline Master Plan doesn't have to be updated until 2011. DOE said that using the $40,000 in grant funding for inventory work only is acceptable. There is a good chance that the County will not be required to provide matching funds. Commissioner Huntingford stated that he still has concerns about taking this grant because there usually are "strings attached." Chairman Titterness agreed that they would like more information from staff before the County accepts the funding. Page 4 Commissioners Meeting Minutes: Week of June 16,2003 ~N~ ~~¡ CALL FOR BIDS re: Upper Hoh Road Log Jam Mitigation, County Project #X01313; Bids Accepted until 1 0:00 a.m., Monday, July 14, 2003 and Opened and Read Publicly at 10:15 a.m. in the County Commissioners' Chambers: Commissioner Huntingford moved to approve the call for bids for the Upper Hoh Road Log Jam Mitigation project as presented. Commissioner Titterness seconded the motion which carried. Washington State Department of Natural Resources re: Timber Revenue Update: Charlie Cortelyou reviewed the revenue information through March 31,2003, projections for the County from April to June, 2003, and the Timber Sale Plan for 2003. There was a discussion about some specific timber sales in the County and concerns from adjacent property owners. All the general fund campgrounds including Oxbow and Willoughby Creek Campgrounds will remain open this year. The Board asked that they contact the Marine Resources Committee regarding the MRC's project to mark eel grass beds with buoys that have "voluntary no entrance zone" signs. The meeting was recessed at the end of the scheduled business. The meeting was reconvened on Tuesday morning with both Board members present for the a workshop from 10:00 a.m. to Noon with Ann Avary, Economic Development Council regarding a process review of the County's permitting systems. At the end of the scheduled business for Tuesday, the meeting was recessed and then reconvened on Wednesday morning for a meeting from 9:00 toll :00 a.m. with the Port of Port Townsend regarding airport issues with both Commissioners present. MEETING ADJOURNED JEFFERSON COUNTY BO~OMMISSIONERS lfiI#¡;~ Dan Titterness, Chair , ... \\,¡" T Y C 1)4 U"".··"". ,,; '. _1. .'~' , fI)*" >. ¡. .' .. f ,'~ ',' .......... ,}"" !ll It'·".... "'~ "}" . ~ :: . \\,\ ,# . /) ~~: ~ ,\ ¡ , . . - '. ., ~ ,. '. : ,,' ,~ "'" , ;,".; ~~'t'-" ,.. .... j. .. . \., _.' .:.-; ~ A ES .' .- TT ~; : " ;,.) , "' JJ CYuLct fi1-J)CUJ¡~ _ ~rn; Delaney, CMC <r Clerk of the Board (Vacant) 3rd Commissioner District, Member Page 5