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Home My WebLink AboutA050420 (ct50 c40, 6 AGENDA Jefferson County Board of Commissioners 4. 9s it/NO"`° Regular Meeting — May 4, 2020 Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA COVID-19 NOTICE: NO IN-PERSON ATTENDANCE ALLOWED (Per Governor Inslee's Proclamation 20-28) To view this meeting live go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings-Streaming Live" Use the internet link above. Those without internet can listen by dialing 1-669-224-3412-enter Access Code:355-490-229# MONDAY 9:00 a.m. CALL TO ORDER 9:01 a.m. PUBLIC COMMENT PERIOD -Up to 30 Minutes This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person and each person may address the Board one time during the public comment period When the green light is on it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining;the red light illuminated means stop. Please start by stating your name and address. SUBMITTING COMMENTS DURING COVID-19: During social distancing for the COVID-19 pandemic,citizens can submit public comments remotely to the Commissioners by email. Emailed comments will be read aloud by staff for up to three minutes during the meeting's public comment period. Email your comments before the 9:00 AM meeting start time,using this dedicated email address: PublicComments(a co.iefferson.wa.us APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda,at a specific time,at the request of any of the Commissioners.) 1. RESOLUTION NO. re: Authorizing Washington Recreation and Conservation Office (RCO) Grant Application for HJ Carroll Park Playground, Project No. 17520650 2. AGREEMENT NO. FY20-90006, Amendment No. A re: Courthouse Window Rehabilitation Project; Change in Scope of Work Only,No Dollar Amount; Jefferson County Central Services; Washington State Department of Archaeology and Historic Preservation THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 1 Agenda: May 4, 2020 3. AGREEMENT,Amendment No. 1 re: Prosecution Services; Reduced Amount of$17,937.50 in 2020; Jefferson County Prosecuting Attorney; City of Port Townsend 4. MINUTES re: Special Meeting Minutes of March 19, 2020 and Regular Meeting Minutes of April 27, 2020 COMMISSIONERS BRIEFING SESSION REGULAR AGENDA: 9:45 a.m. WEEKLY UPDATE re: COVID-19 Dr. Tom Locke, Public Health Officer Willie Bence, Emergency Management Director DISCUSSION AND POSSIBLE ACTION re: RESOLUTION NO. re: Establishing a Budget Policy for 2020-2021 Supplemental Budget Requests and for the Mid-Biennium Review and Modification Philip Morley, County Administrator Mark McCauley, Central Services Director LUNCH 1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers - Miscellaneous Items - County Budget and COVID-19 Pandemic Impacts - UPDATE by Jefferson County COVID Finance Section Patty Charnas, Finance Section Chief - Other Miscellaneous Items - Calendar Coordination Future Agenda Items THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 2 Agenda: May 4, 2020 NOTICE OF ADJOURNMENT CORRESPONDENCE: See Attached Correspondence Log Email Correspondence COMMISSIONERS MEETING SCHEDULE Week of May 4,2020 Monday—May 4,2020 See Agenda Noon Greg Policy Management Group Coordination Meeting Conference Call 1:30 p.m. Board County Administrator Briefing Session Chambers Tuesday-May 5,2020 1:00 p.m. Kate Community Forests Advisory Committee Meeting Conference Call 3:00 p.m. Greg Behavioral Health Advisory Committee Meeting Conference Call 3:15 p.m. Kate Jefferson Transit Authority Finance Committee Meeting Conference Call 6:00 p.m. Greg Jefferson County Marine Resources Committee Meeting Conference Call Wednesday—May 6,2020 8:30 a.m. Kate Weekly COVID Finance Section Meeting Conference Call 10:00 a.m. Kate Port Townsend Paper and Republic Services Meeting Conference Call Noon Greg Policy Management Group Coordination Meeting Conference Call Thursday—May 7,2020 10:00 a.m. David Olympic Area Agency on Aging(03A)Meeting Conference Call 11:00 a.m. Kate Hood Canal Shellfish Initiative Workgroup Meeting#4 Conference Call 1:30 p.m. Greg Mental Health Field Response Team Meeting Conference Call 3:00 p.m. Greg Port Ludlow Village Council Meeting Conference Call Friday—May 8,2020 9:30 a.m. Kate Strait ERN LIO 2020 Spring Quarterly Meeting Conference Call 10:30 a.m. Kate Jefferson County COVID-19 Coordination Meeting Conference Call Noon Greg Policy Management Group Coordination Meeting Conference Call 1:00 p.m. Kate Strait ERN Planning Committee Meeting Conference Call THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act(ADA)Accommodations Provided Upon Request 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 4/22/2020 4/23/2020 Office of Intergovernmental Affairs(IGA) Treasury Guidance--State, Local, and Tribal Governments for the Coronavirus Relief Fund 4/22/2020 4/23/2020 Peggy Ponto Where is the Recovery Plan for Port Townsend and Jefferson County? 4/23/2020 4/23/2020 NACo Application for 2020-2021 Presidential Leadership and Committee Appointments 4/23/2020 4/23/2020 John Hunt Easing of Construction Restrictions(COVID-19) 4/23/2020 4/23/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic:Addressing PPE Needs in Non-Healthcare Setting 4/23/2020 4/23/2020 Washington State Association of Counties COVID-19 Daily:April 23, 2020 (WSAC) Dontae Payne, South Sound and Olympic 4/23/2020 4/23/2020 Peninsula Representative, Office of OPMA Extension-May 4th Governor Jay Inslee 4/23/2020 4/23/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic Whole-of-America Response-April 23 4/23/2020 4/23/2020 MRSC-Local Government Workforce Management; Remote Meeting Platforms; Electronic Signatures 4/23/2020 4/23/2020 Localgov Jefferson, Successfully Receive your Disaster Grant Funds 4/23/2020 4/23/2020 Lynde Thomas Re-open Washington(COVID-19) 4/23/2020 4/23/2020 Eric Johnson, Executive Director,WSAC Final Reminder: Statewide Boards&Commissions 4/23/2020 4/23/2020 Clallam County Economic Development Coffee with Derek(Congressman Derek Kilmer) Council 4/23/2020 4/24/2020 Craig Durgan County Revenue(Economic Emergency) 4/23/2020 4/24/2020 Cindy Neff,Washington State Department Proposed NDR Land Transaction-Peninsula of Natural Resources Exchange 4/23/2020 4/24/2020 Jonathan Sheffield, NACo Contact your US Representatives: Sign onto the Bipartisan PILT/SRS Letter 4/23/2020 4/24/2020 Quilcene Museum LTAC 2020 1st Quarter Report(Lodging Tax) Failure to Respond to Complaint Formally Submitted 4/23/2020 4/24/2020 Vincent Santiago to Jefferson County(Damage to Natural Wetlands on Discovery Bay-Gunstone) 4/24/2020 4/24/2020 Lucas Hall, Long Live the Kings New At-Home Salmon Education-No Printing Needed Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 1 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Dontae Payne, South Sound and Olympic Inslee press conference on COVID-19 Friday in 4/24/2020 4/24/2020 Peninsula Representative, Office of Olympia Governor Jay Inslee 4/24/2020 4/24/2020 Washington State Association of Counties COVID-19 Daily;April 24, 2020 (WSAC) 4/24/2020 4/24/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic Whole-of-America Response-April 24 3/30/2020 4/24/2020 NACo County News 4/24/2020 4/24/2020 Lissy Andros, Executive Director, Forks Benefits now available for self-employed workers!And Chamber of Commerce more. . . 4/24/2020 4/24/2020 Washington 211 WA 211 COVID-19 Response Update No.4 4/24/2020 4/24/2020 Deb Trent Statistics of Presumed Positive Covid 19 4/24/2020 4/24/2020 Washington State Association of Counties Friday 5; Behavioral Health Grants;Jail Expansion; (WSAC) CERB Workshops 4/24/2020 4/24/2020 Siobhan Canty, Jefferson Community Join Us at 4pm!Weekly Community Update Zoom Foundation Call 4/24/2020 4/24/2020 NACo Latest Coronavirus Pandemic Resources for Counties• April 24, 2020 4/24/2020 4/27/2020 Keppie Keplinger, Jefferson County April 24 Community SitRep Emergency Management 4/24/2020 4/27/2020 Deborah Trent Presumed positive Covid 19 statistics? 4/24/2020 4/27/2020 Canty Siobhan, Jefferson Community JCF Weekly community Update/Covid-19 Emergency Foundation Response Fund 4/24/2020 4/27/2020 Clallam Economic Development Council Two Important Events: Tuesday Afternoon and Wednesday Morning 4/25/2020 4/27/2020 National Association of Counties(NACo) This Week in Photos 4/25/2020 4/27/2020 Washington State Association of Counties COVID-19 Daily/April 25, 2020 (WSAC) 4/25/2020 4/27/2020 Jefferson County Chamber of Commerce Virtual Chamber Café-JeffCo Community Conversation 4/27/2020 William Crozer, The White House Follow-Up: COVID-19 National Briefing Call with State- 4/25/2020Local-Tribal Leaders(April 22) 4/25/2020 4/27/2020 Julie Jaman, Port Townsend green energy 999999? 4/25/2020 4/27/2020 Office of Intergovernmental Affairs Coronavirus(COVID-19)Pandemic:Whole-of America Reponses-April 25 4/26/2020 4/27/2020 Office of Intergovernmental Affairs Coronavirus(COVID-19) Pandemic:Whole-of America Reponses-April 26 4/26/2020 4/27/2020 Long Live the Kings Two Days to Give: GivingTuesdayNOW Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Citizen Questions for BoCC April 27th Meeting 4/26/2020 4/27/2020 Kathleen Keenan submitted by KPTZ Listeners for Dr. Locke/Public Health/County Commissioners Emailed by Julia Cochran, Port Townsend Public Comment for April 27th BoCC Meeting re:Vigil 4/26/2020 4/27/2020 to be read in Public Comment Period, for the Earth BoCC Meeting 4/27/20 Emailed by Tom Sparks(Tom Parks), Port Public Comments re:current status of Fort Discovery 4/27/2020 4/27/2020 Townsend to be read in Public Comment operations in Tarboo Period, BoCC Meeting 4/27/21 4/27/2020 4/27/2020 Local 20/20 Local 20/20 Weekly Announcements 4/27/2020 4/27/2020 National Association of Counties(NACo) Join NACo TODAY for a national call on COVID-19 response efforts 4/27/2020 4/27/2020 National Association of Counties(NACo) CORRECTION:Join NACo TODAY for a national call on COVID-19 response efforts 4/27/2020 4/27/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic:Whole-of- America Response-April 27 Hearing Comment re: First Quarter 2020 Budget 4/27/2020 4/27/2020 Tom Thiersch,Jefferson County Appropriations/Extensions;Various County Departments(Testimony for public hearing,4-27- 2020--PUBLIC RECORDS REQUEST) Paul Jewell, Policy Director--Water, 4/27/2020 4/27/2020 Land Use, Environmental&Solid Waste, Please respond--Meeting Opportunities with Federal Washington State Association of Counties Agency Leader (WSAC) Dontae Payne, South Sound and Olympic Inslee press conference on COVID-19 Monday in 4/27/2020 4/27/2020 Peninsula Representative, Office of Olympia Governor Jay Inslee 4/27/2020 4/27/2020 Office of Intergovernmental Affairs(IGA) Weekly Update: DHS Response to COVID-19 4/27/2020 4/27/2020 Tom Thiersch Primary voting was for party members only 4/27/2020 4/27/2020 Brian, Dove House Advocacy Services Virtual tour of Recovery Café Jefferson County 4/27/2020 4/27/2020 LocalGov Jefferson, Join Us for a Webinar! Relief Funding Updates and Grant Tools 4/27/2020 4/27/2020 Lissy Andros, Executive Director, Forks Two Important Events: Tuesday Afternoon and Chamber of Commerce Wednesday Morning 4/27/2020 4/27/2020 Brant Hedden, Performance and Data RCO Match Reduction in Reponses to the Pandemic Analyst, RCO Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 3 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY Mellani McAleenan, Director of Legislative proposal affecting Counties(attached: 4/27/2020 4/27/2020 Government Relations&General Phase I I Letter to Gov) Counsel,WSAC 4/27/2020 4/27/2020 Keppie Keplinger,Jefferson County April 27 CommSitRep Emergency Management 4/27/2020 4/27/2020 Gov Inslee Press Updates Inslee announces easing of outdoor restrictions Sarah Spaeth, Director, Conservation and 4/27/2020 4/27/2020 Strategic Partnership,Jefferson Land Quimper Wildlife Corridor Grant Conferral Trust 4/27/2020 4/27/2020 Monica Montgomery, Marine Resource May 5-Jefferson MRC Virtual Meeting Committee 4/27/2020 4/28/2020 Jefferson Land Trust Enjoy a View of Spring Migration on the Olympic Peninsula! Dontae Payne, South Sound and Olympic Proclamation 20-25.2(Adjusting the current Stay 4/27/2020 4/28/2020 Peninsula Representative, Office of Home--Stay Healthy Order) Governor Jay Inslee 4/28/2020 4/28/2020 Port Ludlow Village Council COVID-19 WEEKLY UPDATE-4/28/20 4/28/2020 4/28/2020 Washington State Association of Counties COVID-19 Daily/April 28,2020 (WSAC) 4/28/2020 4/28/2020 Lorraine Ralston, Partnership Specialist, 2020 Census:Weekly update for Partners(April 27) United States Census Bureau 4/28/2020 4/28/2020 Jefferson Transit Authority [New Post]Notice of Regular Scheduled Citizens Adversity Committee Meeting Cancellation 4/28/2020 4/28/2020 Long Live the Kings Challenge Your Coworkers to Pick a Fish 4/28/2020 4/28/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic:Whole-of- America-April 28 4/28/2020 4/28/2020 Washington Counties Risk Pool(WCRP) WCRP County Connection/April 2020 Failure to Respond to Complaint Formally Submitted 4/28/2020 4/28/2020 Vince Santiago, Port Townsend to Jefferson County(Damage to Natural Wetlands on Discovery Bay) White House INVATION: State, Local,Tribal National 4/28/2020 4/28/2020 U.S. Department of the Interior COVID-19 Briefing Call(Wednesday,April 29,4:00 PM Eastern Time) 4/28/2020 4/28/2020 National Association of Counties(NACo) County News Now-April 28, 2020 4/28/2020 4/28/2020 Keppie Keplinger,Jefferson County April 28 Community SitRep Emergency Management Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 4 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE,OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 4/28/2020 4/28/2020 Washington State Association of Counties Thank you for Attedning! Legislative Listening Session (WSAC) 4/28/2020 4/28/2020 Canty Siobhan,Jefferson Community Special Invitation for a JCF Conversation Foundation 4/29/2020 4/29/2020 Rachael Myers, Housing Alliance Does everyone deserve a home during a pandemic? 4/29/2020 4/29/2020 National Association of Counties(NACo) Urge your U.S. Representative to join bipartisan effort to provide direct aid to counties 4/29/2020 4/29/2020 Jefferson County Chamber of Commerce Virtual Chamber Café-JeffCo Community Conversation 4/29/2020 4/29/2020 Washington State Association of Counties COVID-19 Daily/April 29, 2020 (WSAC) 4/29/2020 4/29/2020 Gov. Inslee Press Updates Inslee issues additional guidance on construction activates Dontae Payne, South Sound and Olympic Inslee press conference on COVID-19 Wednesday in 4/29/2020 4/29/2020 Peninsula Representative, Office of Olympia Governor Jay Inslee 4/29/2020 4/29/2020 Karen Pendleton, Executive Assistant, Quarterly Report- Issue 33 County Road Administration Board 4/29/2020 4/29/2020 Northwest Straits Foundation Learn More About Shore Friendly! 4/29/2020 4/29/2020 Washington State Department of Business&Workers Update:April 29, 2020 Commerce Mary Jane Robins, District Rep., Port SRS and PILT with PILT Ltr to Leadership 4.29.20 4/29/2020 4/29/2020 Angeles Office of Representative Derek FINAL Kilmer 4/29/2020 4/29/2020 Richard Tucker,Jefferson Land Trust You can help build strong farms and strong futures! 4/29/2020 4/29/2020 Office of Intergovernmental Affairs(IGA) Coronavirus(COVID-19) Pandemic:Whole-of- America Response-April 29 4/29/2020 4/29/2020 Localgov Jefferson,Join Us for a Webinar! Relief Funding Updates and Grant Tools 4/29/2020 4/29/2020 Jefferson County Chamber of Commerce Commerce offers new program to assist small business owners 4/29/2020 4/29/2020 National Association of Counties(NACo) NACo launches We Are Counties campaign 4/29/2020 4/29/2020 Keppie Keplinger,Jefferson County April 29 Community SitRep Emergency Management 4/29/2020 4/29/2020 Jefferson County Chamber of Commerce Buy Local, Support Local, Matching Gift Card Program Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 5 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE DATE OF DATE ORIGINATING CORRESPONDENCE DOCUMENT RECEIVED PARTY 4/29/2020 4/29/2020 Port Townsend's Rotary Invitation to online Auction Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA Page 6