HomeMy WebLinkAboutLTAC M111898
1820 Jefferson Street
P.o. Box 1220
Port TowDsend, WA 98368
Daniel Harpole, District 1 Glen Huntingford, District 2 Richard Wojt, District 3
To:
From:
Date:
Subject:
Board of Commissioners, L T AC Committee ~
David Goldsmith, Deputy Director of Public service0ßU
November 19, 1998
Minutes of L T AC meeting and Final Budget Recommendation
The first meeting of the LTAC Committee was held November 18, 1998. Notebooks were
distributed to committee members which contained copies of the authorizing statute, local
ordinance, revenue estimates, preliminary budget, and funding requests. The primary purpose of
the meeting was to develop a budget recommendation for the Board of Commissioners (see 1999
PRELIMINARY BUDGET attached) as well as to discuss criteria for reviewing funding
requests.
After discussion on the historical use of the fund, how requests had been reviewed in the past,
and on-going commitments, the following budget consideration were developed:
Memorial Field: Request for a $10,000 appropriation to Parks and Recreation for capital
improvements to Memorial Field - Recommend disapproval as request will not have a direct
impact on bed nights. Field improvements should not be responsibility of unincorporated
County overnight accommodation industry. Memorial Field does not appear to meet the criteria
for or definition of Tourism Related Facility.
Port Townsend Arts Commission: Not a funding request, however, Lodging Tax spent for
public art does not appear to meet the criteria for or definition of Tourism Related Facility.
Chevy Chase G.C.: Not a funding request, however, the type of target marketing proposed
should be looked at as part of comprehensive marketing strategy not a stand alone request. The
request will be forwarded to the TCC for consideration as part of their promotional strategy.
J.c. Historical Society: Development of a Historical Web Site. Request $4,030. Recommend
disapproval as premature and not felt to be an effective tourism promotion tool in the format
proposed.
NOPVCB: Develop a tourism marketing program and first year implementation. Request
$60,000. Recommend disapproval as request exceeds funds available and questionable value of
Phone (360)385-9100 / 1-800-831-2678 Fax (360)385-9382 jeffbocC@co.jefferson.wa.us
study at this time. Instead, committee recommends creating a $40,000 Regional Promotional
Contingency and request NOPVCB further develop specific proposals for consideration.
The L T AC recommends enhancements to the Tee and Historical Society budgets as follows:
Tec: Recommend addition of$3,300 for increase in staff hours and benefits at Visitor Center.
J.C. Historical Society: Recommend addition of $6,000 for increase to staff wages and benefits.
The budget recommendations are enclosed. The projected fund balance may be understated by
as much as $50,000 depending on end of year receipts. This will be left as unallocated fund
balance to cover operating and capital reserves as provided for in the ordinance.
The L T AC will meet following the first quarter of 1999. Prior to that time, the TCC will be
developing and/or recommending regional promotion and marketing proposals for fund
allocation through the Regional Promotion Contingency line (519-90-41-0070) established in the
recommended budget.
, .
1999 PRELIMINARY BUDGET
BARS #
Revenue
30000000000
313 30000000
Fund Balance Est.
Hot/Mot Tax
$ 86,800
200,000
Dept Total Hotel-Motel
$286,800
Expenditures
508 00 00 0000
519 90 41 0000
519 90 41 0010
5199041 0040
5199041 0050
519 90 41 0060
5199041 0070
5199041 0080
5199041 0100
519 90
51973700010
519 73
Ending Fund Balance
$ 72,478
Professional Services
Gateway Center Consultant
Historical Museum
Regional Promotion
Quilcene Museum
Regional Promotion Contingency
Tourism Coordination Council
Contingency
Total
10,000
37,459
10,000
5,530
40,000
48,483
50,000
$201,472
Principle Balloon Hanger Loan
Total
12,850
$ 12,850
Dept Total Hotel-Motel
$214,322
Fund Total Exp Hotel-Motel
Fund Total Rev Hotel-Motel
$286,800
$286,800