HomeMy WebLinkAboutLTAC M110619SLodging Tax Advisory Committee
Special Meeting Minutes
November 6, 2019 — 9:00 a.m.
Jefferson County Commissioners Chambers
Members: Diana Smeland, Shelly Leavens, Larry McKeehan, Joe Alfano and Greg Brotherton
Staff: County Administrator Philip Morley and Executive Assistant Leslie Locke
Chair Greg Brotherton called the meeting to order at 9:00 a.m. All members were present.
Approval of Special Meeting Minutes of September 26, 2018: Member McKeehan moved to approve
the Special Meeting Minutes with a correction on Page 2: under "Tourism Coordinating Council
recommended amount," it reads "$1799,397" and it should read "$179,397." Member Leavens seconded
the motion. Chair Brotherton called for a vote on the motion. Chair Brotherton and Member Smeland
abstained from voting. The motion carried.
Review of Fund 125 Lodging Tax Fund Revenue: The Committee reviewed current Lodging Tax Fund
revenues and fund balance.
Discussion of 2020 Funding Requests: The Committee reviewed the 2020 Lodging Tax Funding
requests, the annual capital contingency, the Jefferson County Chamber of Commerce Port Ludlow sign
allocation, and the costs for County staff to administer Fund 125.
County Administrator Morley stated that based on current lodging tax revenue trends, the Committee can
recommend funding allocation up to $652,000. Member McKeehan moved to increase the funding
amount from $600,000 to $652,000. Member Smeland seconded the motion which carried by a
unanimous vote.
The following organizations were in attendance to answer questions regarding their 2020 lodging tax
funding requests:
Organization Amount Requested
• North Hood Canal Chamber of Commerce $64,220
• Jefferson County Parks and Recreation — Campground Operation $44,159
• Jefferson County Parks and Recreation - Electrical Upgrade $26,625
• Jefferson County Farmers Market $10,724
• TPA Jefferson County Farm Tour $20,000
• Forks Chamber of Commerce $49,470
• Centrum $20,000
1
Lodging Tax Advisory Committee Special Meeting Minutes: November 6, 2019
The meeting was recessed at 10:42 a.m. and reconvened at 10:50 a.m. with all members present.
Upon reconvening, the following organizations were in attendance to answer questions regarding their
2020 lodging tax funding requests:
Organization Amount Requested
• Jefferson County Chamber of Commerce: $31,350
• Tourism Coordinating Council: $205,000
• Jefferson County Historical Society (Gateway Visitor Center): $76,000
• Jefferson County Historical Society:
$68,400
• Quilcene Historical Museum:
$49,430
• Port Ludlow Village Council Trails Committee:
$2,828
• JC Parks & Recreation District #2 (Brinnon):
$29,928
• Peninsula Trails Coalition
$2,500
• TPA Olympic Peninsula Apple & Cider Festival
$15,000
• Quilcene Fair & Parade Association
$17,000
The meeting was recessed at 1:30 p.m. and reconvened at 2:15 p.m. with all members present.
Discussion and Possible Recommendation re: 2020 Lodging Tax Fund 125 Allocations: The
members discussed the 2020 Lodging Tax funding requests.
The Committee concurred to recommend funding the full amount requested for the following
organizations:
• Forks Chamber of Commerce
• Jefferson County Farmers Market
• Jefferson County Historical Society
• Jefferson County Parks and Recreation - Campground Operation
• North Hood Canal Chamber of Commerce
• Peninsula Trails Coalition
• Port Ludlow Village Council Trails Committee
The Committee concurred to recommend funding a partial amount of the following requests:
Centrum: The organization requested $20,000 in 2020 lodging tax funds. The Committee recommends
$12,000 be allocated in 2020.
Jefferson County Chamber of Commerce: The organization requested $31,350 in 2020 lodging tax
funds. After discussion, the Committee concurred to recommend reducing the funding to $20,000 by
removing the expense of printing the Jefferson County Chamber Map in the amount of $11,500. The
Committee recommends $20,000 be allocated in 2020.
Jefferson County Parks and Recreation: The organization requested $26,625 to upgrade the electrical
hook up system at the Oak Bay Campground. The Committee recommends $13,269 be allocated in 2020.
2
Lodging Tax Advisory Committee Special Meeting Minutes: November 6, 2019
Jefferson County Parks and Recreation District #2 (Brinnon): The organization requested $29,928 in
2020 lodging tax funds. After discussion, the Committee concurred to recommend reducing the funding
to $15,000 by removing the expense of purchasing the 2019 Covered Wagon Concession Kitchen. The
Committee recommends $15,000 be allocated in 2020.
Jefferson County Historical Society - Olympic Peninsula Gateway Visitor Center: The organization
requested $76,000 in 2020 lodging tax funds. After discussion, the Committee concurred to recommend
reducing the funding to $72,500 by removing the expense of grading the parking lot in the amount of
$3,500. This expense will be paid from the Capital Contingency fund. The Committee recommends
$72,500 be allocated in 2020.
Quilcene Historical Museum: The organization requested $49,430 in 2020 lodging tax funds. The
Committee recommends $44,430 be allocated in 2020.
Quilcene Fair & Parade: The organization requested $17,000 in 2020 lodging tax funds. The
Committee recommends $10,000 be allocated in 2020.
Tourism Coordinating Council: The organization requested $205,000 in 2020 lodging tax funds The
Committee recommends $200,000 be allocated in 2020.
TPA Jefferson County Farm Tour: The organization requested $20,000 in 2020 lodging tax funds. The
Committee recommends $15,000 be allocated in 2020.
TPA Olympic Peninsula Apple & Cider Festival: The organization requested $15,000 in 2020 lodging
tax funds. The Committee recommends $7,500 be allocated in 2020.
Member Smeland moved to approve the following recommendation for allocation of 2020 lodging tax
funds:
Sub Total: $652,000
3
Requested
Recommended
Reguestor
Amount
Amount
Centrum
$20,000
$12,000
Forks Chamber of Commerce
$49,470
$49,470
Jefferson County Chamber of Commerce
$31,350
$20,000
Jefferson County Farmers Market
$10,724
$10,724
Jefferson County Historical Society
$68,400
$68,400
Jefferson County Historical Society -Gateway Visitor Center
$76,000
$72,500
Jefferson County Parks & Recreation -Campground Operation
$44,159
$44,159
Jefferson County Parks & Recreation -Electrical Upgrade
$26,625
$13,269
Jefferson County Parks & Recreation District 2 (Brinnon)
$29,928
$15,000
North Hood Canal Chamber of Commerce
$64,220
$64,220
Peninsula Trails Coalition
$2,500
$2,500
Port Ludlow Village Council Trails Committee
$2,828
$2,828
Quilcene Historical Museum
$49,430
$44,430
Quilcene Fair & Parade
$17,000
$10,000
Tourism Coordinating Council
$205,000
$200,000
TPA Jefferson County Farm Tour
$20,000
$15,000
TPA Olvmnic Peninsula Angle & Cider Festival
$15,000
$7,500
Sub Total: $652,000
3
Lodging Tax Advisory Committee Special Meeting Minutes: November 6, 2019
Requested Recommended
Requestor Amount Amount
Capital Contingency: $10,000 $10,000
Jefferson County Chamber of Commerce Port Ludlow Sign: $10,000 $10,000
Administrative Staff for Fund 125: $4,000 $4,000
Grand Total: $676,000
Member Alfano seconded the motion which carried by a unanimous vote.
Discussion re: Future Meetings: The Committee concurred that a strategy meeting prior to sending out
the 2021 requests for proposals would be beneficial. Member McKeehan moved to schedule a strategy
meeting in the spring of 2020. Member Leavens seconded the motion which carried by a unanimous vote.
The meeting was adjourned at 4:30 p.m.
Respectfully submitted by:
Leslie Locke, Executive Assistant
Jefferson County Commissioners' Office
4