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ee eAson www.JeffersonCountyPublicHealth.org
Public He� Consent Agenda
April 28, 2020
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Pinky Mingo, Interim Environmental Public Health Director
Michael Dawson, Water Quality Manager
DATE:
SUBJECT: Agenda Item —Amendment No. 1 to Department of Ecology Water Quality
Combined Financial Assistance Agreement; Oak Bay - Mats Mats Pollution
Identification and Correction Project; Sept. 1, 2018 - Aug. 31, 2021
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of Amendment No. 1 to Department of Ecology Water Quality
Combined Financial Assistance Agreement; Oak Bay - Mats Mats Pollution Identification and Correction Project;
Sept. 1, 2018 - Aug. 31, 2021
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This amendment is needed to clarify language in the Scope of Work regarding WDFW's Mussel Watch
Program. The project deliverable of mussel cage sponsorship (deployment) and analysis was moved to Task 2
Water Quality Monitoring and Analysis from Task 4 Education and Outreach. It was further clarified that
Mussel Watch had an accepted Quality Assurance plan and that the analysis cost was an approved expense
under Task 2. Development of outreach materials based on results from WDFW's analysis remains in Task 4.
The original contract funds water quality Pollution Identification and Control work in Oak Bay and Mats Mats
Bay and included all Mussel Watch deliverables in Task 4.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
There is no change in funding.
RECOMMENDATION:
JCPH Management recommends BOCC signature of Amendment No. 1 to Department of Ecology Water Quality
Combined Financial Assistance Agreement; Oak Bay - Mats Mats Pollution Identification and Correction Project;
Sept. 1, 2018 - Aug. 31, 2021
REV D BY:
C
Philip Morley, unty dminis Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO.WQC-2018-JeCoPH-00097
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County Public Health
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of
Ecology(ECOLOGY)and Jefferson County Public Health(RECIPIENT)for the Oak Bay-Mats Mats PIC(PROJECT).
This amendment is needed to clarify language in the Scope of Work regarding WDFW's Mussel Watch Program.The
RECIPIENT will sponsor two mussel cage deployments which involves costs such as staff time,materials,lab analysis,data
interpretation,and education material development and distribution.This language was not included in the original draft due to a
misunderstanding. Language regarding deployment and sponsorship of the Mussel Watch cages will be added to Task 2 Water
Quality Monitoring and Analysis.The existing language regarding the Mussel Watch Program in Task 4 Public Education and
Outreach will be clarified in order to reflect the language added to Task 2.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
CHANGES TO THE BUDGET
Funding Distribution EG190168
Funding Title: Centennial
Funding Type: Grant
Funding Effective Date: 09/01/2018 Funding Expiration Date: 08/31/2021
Funding Source:
Title: Centennial-SFY18
Type: State
Funding Source%: 100%
Description: The Centennial Clean Water Program provides grants for nonpoint source pollution control
activity projects and wastewater facility construction projects in smaller,financially distressed
communities.
Approved Indirect Costs Rate: Approved State Indirect:29.35%
Recipient Match%: 25%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
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Centennial Task Total
Project Administration/Management $ 32,130.33
Water Quality Monitoring and Analysis $ 152,262.00
Pollution Identification and Correction $ 122,885.00
Public Outreach and Education $ 39,860.00
Total:$ 347,137.33
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $152,262.00
Task Title: Water Quality Monitoring and Analysis
Task Description:
A. The RECIPIENT will develop and submit a Quality Assurance Project Plan(QAPP),which will guide all water quality
monitoring activities,to the ECOLOGY Project Manager.This plan will go through a review process and must be approved
and signed by the Project Manager prior to initiating monitoring activities. Any monitoring activity conducted before the QAPP
receives final approval is not eligible for reimbursement.
B.The RECIPIENT will conduct a water quality monitoring program to assess shoreline,marine,and freshwater stream
ecosystems through the following activities:
1. Monitor for E.coli or enterococcus at all flowing discharges (streams,pipes,or springs)along the shoreline of the project
area no less than four(4)times.One(1)survey will be completed in each area(Oak Bay&Mats Mats Bay)during the wet
season(November—April)and one(1)survey will be completed in each area during the dry season(May—October).
2. Monitor for enterococcus and turbidity at no less than eighteen(18)marine stations(nine in Oak Bay and nine in Mats Mats
Bay)on a bi-monthly basis for one(1)water year.
3. Monitor for E.coli,temperature,pH,conductivity,nutrients,and dissolved oxygen at no less than four(4)freshwater
stream locations(the mouth of Little Goose Creek,Piddling Creek,and two other(unnamed)creeks)on a monthly basis for
two water years.
4. Conduct no less than two(2)E.coli auto sampling events(taking one sample every two hours)at a high priority hot spot—
one(1)event during the wet season(November—April)and one(1)event during the dry season(May—October).
C.The RECIPIENT will identify areas of concern based on sampling results and take additional samples to locate possible
bacteria sources.
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Agreement No.WQC-2018-JeCoPH-00097
D.The RECIPIENT will collect all sampling site location data with global positioning system(GPS).The RECIPIENT will map
in a geographic information system(GIS). The RECIPIENT will develop database connections with existing enterprise GIS to
enable field data retrieval and analysis.
E.The RECIPIENT will submit all monitoring data collected into ECOLOGY's Environmental Information Management(EIM)
database annually. The RECIPIENT will develop and submit a final water quality monitoring report to ECOLOGY for review
and approval.
F.The RECIPIENT will repair,replace,or purchase additional monitoring equipment,as necessary,due to normal attrition of
existing equipment,to facilitate monitoring and provide accurate data.The following equipment will be eligible for purchase
through this project to be used in stream monitoring:Field tablets.The total cost of all equipment purchased under this project
will not exceed$2,000.Changes in equipment type or any additional equipment purchase must have prior approval from the
ECOLOGY Project Manager to be eligible for reimbursement.
G.The RECIPIENT will partner with Washington Department of Fish and Wildlife(WDFW)by deploying two Mussel Watch
cages(one in Oak Bay and one in Mats Mats)to collect data on contaminates of emerging concern.The RECIPIENT will
conduct all activities in accordance with the Quality Assurance Project Plan for Status and Trends Monitoring of Marine
Nearshore Mussels for the Regional Stormwater Monitoring Program and Pierce County(WDFW Publication no.FPT 15-04)
and the associated amendment dated September 11,2017. The RECIPIENT will include results in the final water quality
monitoring report.
Task Goal Statement:
To provide continuity of an existing data set,fill data gaps,and augment data on additional contaminants of concern for shellfish
and recreation.Marine sampling will augment the Department of Health dataset to provide a more complete understanding of
water quality in the project area.A shoreline survey of freshwater inputs during wet and dry seasons will be completed to
further investigate previous high hits and close data gaps.The ability to do future trend analysis for fecal indicator bacteria
utilizing old and new data will be improved.All areas of concern will be investigated with additional sampling as needed to help
pinpoint bacterial contamination sources.
Task Expected Outcome:
• Water quality sampling guided by an approved QAPP to assure the highest quality data collection and analysis work has
occurred throughout the project.
• 13.5 miles of shoreline assessed for E.coli or enterococcus.
• 4 freshwater streams assessed for E.coli,temperature,pH,conductivity,and dissolved oxygen.
• 18 marine stations assessed for enterococcus and turbidity.
• Improved characterization of bacterial sources at known hot spots.
• Trend analysis to characterize water quality changes.
• Follow-up sampling,as needed,to help pinpoint fecal bacteria sources.
Recipient Task Coordinator: Michael Dawson
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Deliverables
Number Description Due Date
2.1 Upload approved QAPP into EAGL.
2.2 Shape files and maps with sampling location information and water
quality results uploaded into EAGL.
2.3 Manage and submit all monitoring data into ECOLOGY's EIM database
annually and at project closeout.
2.4 Develop and submit a draft Water Quality Monitoring Report to
ECOLOGY's Project Manager for review and comment.Upload a copy
of the final,approved report into EAGL.
CHANGES TO SCOPE OF WORK
Task Number: 4 Task Cost: $39,860.00
Task Title: Public Outreach and Education
Task Description:
A.The RECIPIENT will conduct no less than two public meetings to discuss the project goals and water quality data-one at
the beginning of the project and one near the end of the project. The RECIPIENT will advertise the meetings through the local
media. The RECIPIENT may spend up to$100 per meeting for light refreshments associated with this project. The total
amount spent for light refreshments under this agreement cannot exceed$200.
B.The RECIPIENT will produce no less than one factsheet with monitoring results for each confirmed hot spot area and mail
them to residents in hotspot areas.
C.The RECIPIENT will do a regional search for existing outreach content before producing any new materials.For any
educational materials developed under this agreement,the RECIPIENT will submit a draft to the ECOLOGY Project Manager
for review and approval prior to production and distribution. Materials must include ECOLOGY funding recognition.
D.The RECIPIENT will develop and distribute information to the public about project goals,activities,and water quality
monitoring results to the public no less than six times. Information may be distributed through the use of newspaper,radio,
social media,RECIPIENT website updates,and RECIPIENT newsletters.
E.The RECIPIENT will incorporate the information collected and analyzed as a result of the Mussel Watch program (Task
2G)into educational materials(factsheets,newsletters,and press releases)to educate the public regarding contaminates of
emerging concern.
Task Goal Statement:
Communicate effectively with the public regarding the project goals and accomplishments,water quality results,areas of
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concern,and financial assistance programs.
Task Expected Outcome:
• Public informed about project goals,activities and/or accomplishments at two public meetings at project commencement and
conclusion.
• Residents provided with individualized monitoring factsheets by mail in areas that monitoring and PIC work determine are
hotspot areas.
• Public informed about contaminants of emerging concern.
Recipient Task Coordinator: Micheal Dawson
Deliverables
Number Description Due Date
4.1 Upload sign in sheets,presentations,and photos from two public
meetings into EAGL.
4.2 Upload water quality monitoring factsheets for each hotspot identified
into EAGL.
4.3 Upload press releases and newsletters into EAGL.
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Agreement No.WQC-2018-JeCoPH-00097
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 09/01/2018.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety,including all attachments,do agree in
each and every particular and have thus set their hands hereunto.
Washington State Jefferson County Public Health
Department of Ecology
By: By:
Vincent McGowan,PE Date Greg A Brotherton Date
Water Quality
Commissioner
Program Manager
Template Approved to Form by
Attorney General's Office
Approved to form only:
Cli•C. / Date: 2 20
Philip C. unsucker,Chief Civil Deputy Prosec ting Attorney
Jefferson County Prosecuting Attorney's Office
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