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HomeMy WebLinkAbout051820_ca11 sON -4- e0 D RAFT 4 181/I NC;C' MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, May 11, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding the reopening of barber shops and salons. • Comment regarding the reopening of dog grooming shops. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of barber shops and salons. • Comment regarding antibody testing. • Comment regarding out of County visitors. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of barber shops and salons. • Comment regarding the reopening of construction projects. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of churches. • Comment regarding contact tracing of COVID-19. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of churches. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. 1 FTCommissioners Meeting Minutes of May 11, 2020 D R A • Comment regarding the involvement of other stakeholders attending Board of County Commissioner meetings, and visitors to Jefferson County. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. • Comment regarding the reopening of the County in Phase II of the Governor's Recovery Plan. The Commissioners decided to wait to respond to comments until later in the meeting. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. They reviewed upcoming meetings and a proposed timeline for the meetings. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Local and Community Projects 2019-2020 Capital Budget Readiness Survey Contract#20-96512-001, LEED Certification Declaration for Port Hadlock Wastewater Project; In the Amount of$1,422,000; Jefferson County Public Works; Washington State Department of Commerce 2. AGREEMENT re: Individual Supported Employment Services; In the Amount of$115,606.25; Jefferson County Public Health; Cascade Community Connection 3. AGREEMENT re: Individual Supported Employment Services; In the Amount of$42,593.75; Jefferson County Public Health; Concerned Citizens 4. AGREEMENT re: Individual Supported Employment Services; In the Amount of$67,292.23; Jefferson County Public Health; Skookum Corporation 5. AGREEMENT re: Group Supported Employment Services; In the Amount of$36,417; Jefferson County Public Health; Skookum Corporation 6. AGREEMENT,Amendment No. 1 re: Water Quality Monitoring and Analysis for Oak Bay - Mats Mats Pollution Identification and Correction Project; Change in Scope of Work Only,No Dollar Amount; Jefferson County Environmental Public Health; Washington State Department of Ecology 7. AGREEMENT re: Technical Report on the origin and erosion of Rialto Beach and its Terrace and Implications for Ongoing Geologic Hazards; In the Amount of$11,000; Jefferson County Environmental Public Health; University of Washington 8. AGREEMENT re: River Otter Study in habitats near Neah Bay to determine preferential consumption of European Green Crab; In the Amount of$20,250; Jefferson County Environmental Public Health; Western Washington University 9. AGREEMENT re: Ocean Science Workshop for Teachers from Coastal Communities to explore the topic of Ocean Benefits; In the Amount of$5,021; Jefferson County Environmental Public Health; Pacific Education Institute 10. AGREEMENT,Amendment No. 1 re: Fund Support of the North Pacific Coast Marine Resources Committee (NPC MRC) and its Projects; Additional Amount of$118,400 for a Project Total of$159,200; Jefferson County Environmental Public Health; Washington Department of Fish and Wildlife 2 ACommissioners Meeting Minutes of May 11, 2020 F 11. AGREEMENT re: Razor Clam Gill Infection Analysis: In the Amount of$9,414: Jefferson County Environmental Public Health; Prince William Sound Science Center 12. AGREEMENT re: 2020 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$64,220; North Hood Canal Chamber of Commerce 13. AGREEMENT re: Community Development Block Grant(CDBG) Subrecipient—COVID-19 Response Funding; In the Amount of$49,958; Jefferson County Administrator; Economic Development Council (EDC) Team Jefferson 14. ADVISORY BOARD RESIGNATION re: Conservation Futures Citizen Oversight Committee; Citizen- District#3 Representative, Lige Christian 15. ADVISORY BOARD REAPPOINTMENT re: Ferry Advisory Committee; Four(4) year Term to expire May 16, 2024; William Mann 16. MINUTES re: Regular Meeting Minutes of May 4, 2020 17. Payment of Jefferson County Vouchers/Warrants Dated May 11, 2020 Totaling $968,377.57 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 18. Payment of Jefferson County Payroll Warrants Dated May 5, 2020 Totaling $905,704.00 and A/P Warrants Done by Payroll Dated May 5, 2020 Totaling $862,534.46(Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) UPDATE re: Jefferson County Budget and COVID-19 Pandemic Impacts: County Administrator Philip Morley, Central Services Director Mark McCauley and Budget Consultant Anne Sears discussed the six-year model for the General Fund and other Funds. After discussion, Commissioner Dean moved to direct staff to proceed with the budget reduction process. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming May 6-12,2020 as Nurses Week: Chair Greg Brotherton and Commissioner Dean read the proclamation aloud. Commissioner Dean moved to approve the proclamation, Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator responded to comments and concerns raised during the Public Comment Period and noted an upcoming Jefferson Healthcare parade. The meeting was recessed at 11:50 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • UPDATE by Jefferson County COVID Finance Section, Patty Charnas, Finance Section Chief • COVID-19 discussion • Phase II process re: Reopening Jefferson County • PROCLAMATION re: National Hospital Week: Chair Brotherton read the proclamation aloud. Commissioner Dean moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of May 11, 2020 • Lodging Tax Advisory Committee (LTAC)recommendations: Commissioner Dean moved to approve the following LTAC recommendations: o Accept the voluntary reductions awardees have agreed to, and commit these funds to the awardees next lodging tax funding cycle. o Request proposals for alternative uses of funding in response to COVID-19 by July 15 or September 16, 2020. o Readdress awardees before the July 15 meeting for any other funding deferment possibilities. o If a 2020 awardee returns unspent monies,those funds be earmarked for the awardee in 2021. Commissioner Sullivan seconded the motion which carried by a unanimous vote. • 2020 Census • Review of meeting schedules and calendar coordination • Anniversary of the first BOCC meeting • Upcoming meetings NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:41 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 ,sON c00 4 f y SFII�v G�n1 DRAFT MINUTES Joint Special Meeting Jefferson County Board of County Commissioners, Port Townsend City Council, and Jefferson County Board of Health Thursday, May 7, 2020, 5:00 p.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Due to COVID-19, no in-person attendance CALL TO ORDER: The Joint Special Meeting of Jefferson County, Port Townsend City Council and Jefferson County Board of Health was called to order at 5:00 p.m. The following members and staff participated: Jefferson County Board of Commissioners: Chair Greg Brotherton, Commissioner David Sullivan, and Commissioner Kate Dean. Jefferson County Staff: Public Health Officer Dr. Thomas Locke, County Administrator Philip Morley, Public Health Director Vicki Kirkpatrick, Public Health Deputy Director Veronica Shaw, Emergency Management Director Willie Bence, Environmental Health Director Pinky Mingo, Community Health Director Appalachia Martine, Water Quality Manager Mike Dawson and Environmental Health Specialist Amanda Hsu. Port Townsend City Council: Mayor Michelle Sandoval, Councilmember Ariel Speser, Councilmember Monica Mick-Hager, Councilmember Owen Rowe, Councilmember Pamela Adams, Councilmember Amy Howard and Councilmember David Faber. Jefferson County Board of Health: Chair Sheila Westerman, Vice-Chair Pamela Adams (City of Port Townsend Councilmember), Kate Dean (Jefferson County Commissioner), David Sullivan(Jefferson County Commissioner), Kees Kolff(Public Hospital District#2 Commissioner) and Denis Stearns (Citizen at Large). Other participants: East Jefferson Fire and Rescue Chief Jim Walkowski, Jefferson Healthcare Chief Executive Officer Mike Glenn, and Port of Port Townsend Executive Director Eron Berg Washington State's Plan for Phased Reopening& Opportunity for 10 Counties to Submit a Variance Application for turning the dial on Phase 2, based on 5 metrics and Community readiness: Public Health Director Vicki Kirkpatrick provided a briefing on the variance application to move Jefferson County into Phase 2 of Governor Inslee's state-wide reopening plan. Jefferson County's Current Status in the Community, Public Health, and Jefferson Healthcare: Public Health Officer Dr. Thomas Locke and Jefferson Healthcare CEO Mike Glenn provided a briefing and answered questions about the status of healthcare in Jefferson County. 1 Joint Special Meeting Minutes of May 7, 2020 DRAFT Considerations for reopening safely—Jefferson County compared to the other 9 Counties,What is Necessary to Reopen Safely: Participants discussed the issue in-depth and briefly touched on plans for reopening the County. Setting a Next Meeting: for Public Input and to Assess Status of Community Preparations, and Business and Non-Profit Sector Readiness to Reopen Safely: The participants discussed timelines for upcoming meetings. The group came to a general consensus on the following meeting schedule: May 12, 2020 Dr. Thomas Locke to have finalized recommendation May 14, 2020 Board of Health(BOH) Special Meeting to review Dr. Locke's recommendation May 18 or 19, 2020 Special Joint Meeting with the Board of County Commissioners (BOCC), City of Port Townsend, Port of Port Townsend, Public Utility District (PUD), Board of Health(BOH), and the business community May 21, 2020 Regular BOH Meeting to potentially take action and make a recommendation to the BOCC May 26, 2020 Regular BOCC meeting to review recommendations made by the BOH NOTICE OF ADJOURNMENT: The meeting was adjourned at 7:50 p.m. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board CITY OF PORT TOWNSEND BOARD of HEALTH CITY COUNCIL Sheila Westerman, Chair ATTEST: ATTEST: Joanna Sanders, MMC Jenny Matter, BOH Clerk City Clerk Public Health 2 DRAFT 9SKING - MINUTE S Special Meeting Jefferson County Board of County Commissioners, Washington State Association of Counties Monday, May 11, 2020, 4:30 p.m. Jefferson County Courthouse-Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Due to COVID-19, no in-person attendance CALL TO ORDER: Washington State Association of Counties Executive Director Eric Johnson called the remote meeting to order in the presence of Jefferson County Commissioners Greg Brotherton, David Sullivan and Kate Dean, as well as many other commissioners across Washington State. DISCUSSION with Other Washington State Counties and the Washington State Association of Counties (WSAC): The participants discussed the following topics: • Status of Variance Plans • Criteria needed for acceptable plans • Complex aspects of this decision o Public Health: Isolation, Quarantine, Case Investigations o Opening parks, addressing non-county residents. o Tourism o Out of County Visitation • Public messaging for residents, non-county residents, and the business community • The next meeting will be held on May 18, 2020 at 4:30 p.m. NOTICE OF ADJOURNMENT: The meeting was adjourned at 5:55 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Deputy Clerk of the Board Kate Dean, Member 1