HomeMy WebLinkAbout052620_ca01Department of Public Works
O Consent Agenda
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: May 26, 2020
Subject: FBRB-RCO grant application resolution for Culvert Replacement
Projects; A) Thorndyke Road MP 4.71, B) West Valley Road MP
2.59, C) Gibbs Lake Road MP 1.82, D) Center Road MP 3.23
Statement of Issue: WA -Recreation Conservation Office (RCO) manages the WDFW
Fish Barrier Removal Board (FBRB) grant process and requires this RCO resolution with
applications in the 2021-2023 biennium FBRB Call for Projects. Thorndyke Creek and
Naylors Creek have received FBRB design funds in the 2019-2021 biennium. Three
new applications seek next phase Restoration (construction) funds and new Planning
(design) funds for Chimacum Creek on Center Road.
Analysis/Strategic Goals/Pro's Ft Con's: The existing culverts exhibit deterioration
and need to be replaced to 100% anadromous fish passability with new drainage
structures. The State Legislature funds a competitive process for local agencies to
systematically remove downstream barriers on local roads related to state highways.
Fiscal Impact/Cost Benefit Analysis: These three grant proposals total $3,821,604, of
which the FBRB program will provide 85% of the funding. The remaining 15% match
would come from a combination of County road funds and projected National Fish
Passage Program funds. Per the adopted 2020-2025 TIP, and as further detailed on the
attached exhibit, the Thorndyke Rd./Thorndyke Creek construction project is planned
for 2022, with a local match of $290,367. The West Valley Rd. and Gibbs Lake
Rd. /Naylors Creek construction projects are planned for 2023, with a combined local
match of $247,174. The Center Rd./Chimacum Creek design and engineering project
is planned for 2021-2022, with a local match of $35,700. After a multi -agency
technical design review, the total grant request was refined to $3,248,363 and a local
match of $573,241 for FBRB 2021-2023.
Recommendation: Public Works recommends adoption of the required resolution and
return a signed copy to Public Works Office for inclusion with the grant applications.
Department Contact: Wendy Clark-Getzin, PE, Transportation Planner 360-385-9162
Revieyd By:
Philip Morley, unty for
Date
COUNTY OF JEFFERSON
STATE OF WASHINGTON
In the matter of
Authorizing WA-RCO-FBRB Grants for
Culvert Replacement Projects
RESOLUTION NO.
WHEREAS, Jefferson County Public Works seeks to apply for Washington Fish and Wildlife
(WDFW) Fish Barrier Removal Board (FBRB) grants through the Washington Recreation and
Conservation Office (RCO) for culvert replacement projects, and
WHEREAS, the RCO requires this resolution at the time of final application,
NOW THEREFORE, IT IS HEREBY RESOLVED that Jefferson County Public Works intends
to apply for funding assistance managed by the RCO for fish passable culvert replacement projects
at a) Thorndyke Road MP 4.7 1, b) West Valley Road MP 2.59, c) Gibbs Lake Road MP 1. 82, and
d) Center Road MP 3.23.
IT IS FURTHER RESOLVED that Jefferson County authorizes the following persons holding
specific positions (and subsequent holders of those positions) to execute the following documents
binding our organization on the above project:
Grant application (submission thereof)
Project contact (day-to-day administering of
the grant and communicating with the RCO)
RCO Grant Agreement (Agreement)
Agreement amendments
Authorizing property and real estate
documents (Notice of Grant, Deed of Right
or Assignment of Rights if applicable). These
are items that are typical recorded on the
property with the county.
Monte Reinders, PE, Public Works Director
Mark Thurston, PE, Project Engineer
Bruce Patterson, PE, Project E4neer
Jefferson County Board of Commissioners
Jefferson County Board of Commissioners
Jefferson County Board of Commissioners
The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the
documents indicated. Jefferson County Public Works shall comply with a request from the RCO to
provide documentation of persons who may be authorized to execute documents related to the grant.
IT IS FURTHER RESOLVED:
1. Jefferson County has reviewed the sample RCO Grant Agreement on the Recreation and
Conservation Office's WEB SITE at: httpss:/frco.wa.cQvlwc-
content/uploa+ds12019105/SampleProjA_grreement.pdf. Jefferson County understands and
acknowledges that if offered an agreement to sign in the future, it will contain an
indemnification and legal venue stipulation and other terms and conditions substantially in the
form contained in the sample Agreement and that such terms and conditions of any signed
Agreement shall be legally binding on the sponsor if our representative/agent enters into an
Agreement on our behalf. The RCO reserves the right to revise the Agreement prior to
execution.
2. Jefferson County acknowledges and warrants, after conferring with its legal counsel, that it's
authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of
Jefferson County for their assigned role/document.
3. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the
Office is purely voluntary on Jefferson County's part.
4. Jefferson County understands that grant policies and requirements vary depending on the grant
program applied to, the grant program and source of funding in the Agreement, the
characteristics of the project, and the characteristics of Jefferson County.
Jefferson County further understands that prior to our authorized representative(s)/agent(s)
executing any of the documents listed above, the RCO may make revisions to its sample
Agreement and that such revisions could include the indemnification and the legal venue
stipulation. Jefferson County accepts the legal obligation that we shall, prior to execution of
the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to
the project Agreement from that of the sample Agreement. Jefferson County also
acknowledges and accepts that if our authorized representative(s)/agent(s) executes the
Agreement(s) with any such revisions, all terms and conditions of the executed Agreement
shall be conclusively deemed to be executed with our authorization.
6. Any grant assistance received will be used for only direct eligible and allowable costs that are
reasonable and necessary to implement the project(s) referenced above.
7. Jefferson County acknowledges that if it receives grant funds managed by the Office, the
Office will pay us on only a reimbursement basis. Jefferson County understands
reimbursement basis means that we will only request payment from the RCO after we incur
grant eligible and allowable costs and pay them. The RCO may also determine an amount of
retainage and hold that amount until all project deliverables, grant reports, or other
responsibilities are complete.
8. Jefferson County acknowledges that any property owned by Jefferson County that is
developed, renovated, enhanced, or restored with grant assistance must be dedicated for the
purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or the
RCO in writing and per the Agreement or an amendment thereto.
9. Jefferson County certifies the following projects do not conflict with the Puget Sound Action
Agenda developed by the Puget Sound Partnership under RCO 90.71.310.
10. This resolution/authorization is deemed to be part of the formal grant application to the RCO.
11. Jefferson County warrants and certifies that this resolution/authorization was properly and
lawfully adopted following the requirements of Jefferson County and applicable laws and
policies and that Jefferson County has full legal authority to commit Jefferson County to the
warranties, certifications, promises and obligations set forth herein.
PASSED AND ADOPTED THIS DAY OF . 2020.
SEAL:
ATTEST:
Carolyn Gallaway
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Greg Brotherton, Chair
Kate Dean, Member
David Sullivan, Member
Fish Barrier Removal Board - RCO Grant Program
2021 to 2023 State Biennium Request
Matching Funds
Year/Phase Project Location
Total Project Cost
FBRB Funds
County Rd.
NFPP
2022 - CN A) Thorndyke Road MP 4.71
$1,935,777
$1,645,410
$48,127
$242,240
2023 - CN B) West Valley Road MP 2.59
$880,933
$748,793
$0
$0
*
$82,174
$165,000
2023 - CN C) Gibbs Lake Road MP 1.82
$766,894
$651,860
$0
$0
2021/22 - PE D) Center Road MP 3.23
$238,000
$202,300
$35,700
$0
TOTALS
$407,240
$3,821,604
$3,248,363
$166,001
Total Matching Funds
$573,241
* Project B and C are combined
A A
-A
Passage
Unknown
Not a barrier
'i
Partial Fish
B. West Valley Road
Passage
C. Gibbs Lake R
Road
Naylors Creek
A
A Naylors Creek
ffEDLM
A
Verified
Blockage
http://apps.wdfwvm.gov/fishpassage/?extent=-122 9059,47 8094,-122.6399,47-9968
A A
A
D. Center Road
Chimacu Creek
AL
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A. Thorndyke Road
- Thorndyke Creek
0 0.5 1 2 3 A4
MI
Washington State Fish
Passage
Unknown
Not a barrier
Percent
Partial Fish
WitshinOn
Passage
Department of
Blockage
,and
§em
Total Fish
ffEDLM
A Passage
Verified
Blockage
http://apps.wdfwvm.gov/fishpassage/?extent=-122 9059,47 8094,-122.6399,47-9968
Barrier,
Unknown
Unknown
Percent
Corrected
Passable
Barriers
Diversion
Jefferson County
Natural Barrier-
Fish Barrier Removal
Verified
Board - Project Sites
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