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Home My WebLink About33 20COUNTY OF JEFFERSON STATE OF WASHINGTON In the matter of authorizing } a WA-RCO-WWRP Grant for the } RESOLUTION NO. 33-20 Anderson Lake Connection segment } of the Olympic Discovery Trail } WHEREAS, Jefferson County Public Works seeks to apply for a Washington Wildlife and Recreation Program (WWRP), Trails Program, grant from the Washington Recreation and Conservation Office (RCO), for construction of the 2.7 mile -long Anderson Lake Connection segment of the Olympic Discovery Trail, spanning from the Jefferson Transit Authority facility to Anderson Lake State Park, and WHEREAS, The RCO requires this resolution at the time of final application. NOW THEREFORE, IT IS HEREBY RESOLVED that Jefferson County Public Works intends to apply for funding assistance, managed by the RCO, for construction of the Olympic Discovery Trail, Anderson Lake Connection segment. IT IS FURTHER RESOLVED that Jefferson County authorizes the following persons holding specific positions (and subsequent holders of those positions) to execute the following documents binding our organization on the above project. Grant application (submission thereof) Project contact (day-to-day administering of the grant and communicating with the RCO) RCO Grant Agreement (AgreementL Agreement amendments Authorizing property and real estate documents (Notice of Grant, Deed of Right or Assignment of Rights if applicable). These are items that are typical recorded on the property with the county. Monte Reinders, PE, Public Works Director John Fleming, PE, Project Manager Eric Kuzma, Asst. Public Works Director Jefferson County Board of Commissioners Jefferson County Board of Commissioners Jefferson County Board of Commissioners The above persons are considered an "authorized representative(s)/agent(s)" for purposes of the documents indicated. Jefferson County Public Works shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant. IT IS FURTHER RESOLVED that: Jefferson County has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEB SITE at: https://rco.wa.gov/wp- content/uploads/2019/06/Sample Pro jAareement.pdf. Jefferson County understands and acknowledges that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The RCO reserves the right to revise the Agreement prior to execution. 2. Jefferson County acknowledges and warrants, after conferring with its legal counsel, that it's authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of Jefferson County for their assigned role/document. 3. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on Jefferson County's part. 4. Jefferson County understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of Jefferson County. 5. Jefferson County further understands that prior to our authorized representative(s)/agent(s) executing any of the documents listed above, the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation. Jefferson County accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s) as to any revisions to the project Agreement from that of the sample Agreement. Jefferson County also acknowledges and accepts that if our authorized representative(s)/agent(s) executes the Agreement(s) with any such revisions, all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. 6. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 7. If match is required for the grant, Jefferson County understands that we must certify the availability of match at least one month before funding approval. In addition, Jefferson County understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. Jefferson County acknowledges that if it receives grant funds managed by the Office, the Office will pay us on only a reimbursement basis. Jefferson County understands reimbursement basis means that we will only request payment from the RCO after we incur grant eligible and allowable costs and pay them. The RCO may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. 9. Jefferson County acknowledges that any property owned by Jefferson County that is developed, renovated, enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or the RCO in writing and per the Agreement or an amendment thereto. 10. This resolution/authorization is deemed to be part of the formal grant application to the RCO. 11. Jefferson County warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of Jefferson County and applicable laws and policies and that Jefferson County has full legal authority to commit Jefferson County to the warranties, certifications, promises and obligations set forth herein. PASSED AND ADOPTED THIS { ` DAY OF ` `+�'� 32020. ATTEST: Carolyn Gallaway Deputy Clerk of the Board JEFFERSON (O COUNTY b BOARD OF MMISSIONERS Kate Dean, Member David Sullivan, Member Department of Public Works O Consent Agenda Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners From: Monte Reinders, P.E., Public Works Director/County Engineer Agenda Date: May 26, 2020 Subject: Resolution Authorizing a Washington Wildlife Recreation Program -Trails (WWRP) Grant Application through the Recreation Et Conservation Office (RCO) for the Olympic Discovery Trail, Anderson Lake Connection Project Statement of Issue: Public Works intends to apply for a WWRP (Washington Wildlife and Recreation Program) Trails grant from the Recreation and Conservation Office (RCO) for funding to construct the Olympic Discovery Trail (ODT) - Anderson Lake Connection, trail segment. This segment would span from Jefferson Transit Authority to Anderson Lake State Park (see attached map). The RCO requires submittal of this authorizing Resolution with the grant application. Analysis/Strategic Goals/Pro's Et Con's: Public Works was previously appropriated funds, administered through the RCO, which included funding for planning, property acquisition, and design of this ODT segment. This RCO WWRP- Traits grant is an appropriate source of funding for this project, with funding possible on a two- year cycle. With a successful application, these grant funds would become available next June allowing this project to appropriately sequence into a construction phase. This project is currently identified in the Department's 2020-2026 TIP for construction in 2022. Fiscal Impact/Cost Benefit Analvsis: The construction cost of this 2.7 mile -long trail project is estimated at approximately $3.41 million dollars. For this grant cycle, RCO has reduced the necessary grant match to 25% and waived their requirement that a portion of the matching funds be local funds (non-state/non- federal). This RCO WWRP grant would provide 75% of the required funding, with the remaining 25% match, or $853,000, to be applied for through the WSDOT STBG (Surface Transportation Block Grant) program. Recommendation: Public Works recommends adoption of the required resolution and return of a signed copy to Public Works Office for inclusion with the grant application. Department Contact: John Fleming, PE, Project Manager 360-385-9217 Revieyved 8 : / Philip Morley, Cou y Administrator Date F{ ; S ` Four- o*w' Acfelma-BeachDisoo ery�R` y �t ,*% alta Je'tersc�, ,ty f1i�NG.i O'er �Jilt �` ers ? .x } 1 r � r i� 4 Anderson J N Lake State v x Park Google Earth CCO,