HomeMy WebLinkAbout060820_ca01 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Mark McCauley, Central Services Director
DATE: June 8,2020
SUBJECT: RESOLUTION No. re: HEARING NOTICE: Covid-19 Pandemic
Related Budget Appropriations/Reductions; Various County Departments: Hearing
Scheduled for June 22, 2020 at 10:30 a.m. via Go to Meeting and live streamed on
AV Capture All
STATEMENT OF ISSUE: The Covid-19 pandemic has triggered a recession which is significantly
reducing revenues available to fund county services. In order to mitigate the loss of revenue expenditure
budgets in general fund departments and certain other funds need to be reduced. This will help cushion the
loss and will help maintain the long-term financial viability of the county.
ANALYSIS: Staff updated the general fund six-year model using the projected revenue losses of$965,000
in 2020 and $1,265,000 in 2021. The model indicated that the general fund budget needed to be reduced by
.088 percent or by $150,192. The Board of County Commissioners approved staff's recommended reduction
target for each general fund department, which were then issued to the departments. The reductions
submitted by the general fund departments total $208,066 and are summarized in the attached hearing
resolution and detailed in the attached.
A number of managers of other funds also submitted expenditure and revenue budget reductions which are
also summarized in the attached hearing resolution and detailed in the attached tables.
FISCAL IMPACT: General Fund: expenditure budget reduction of$208,066 and revenue reduction of
$4,591 for a total impact of$212,657. Other funds: expenditure budget reductions of$51,611 and revenue
reductions of$20,074 (most of which resulted from reductions in transfers from the General Fund) for a
total impact of$71,685.
RECOMMENDATION:
That the Board of County Commissioners approve the attached hearing notice setting a date and time for a
public hearing to consider the recommended budget appropriations/reductions.
REVIEWED BY:
Philip Morley, ounty Administrator Date
STATE OF WASHINGTON
Jefferson County
IN THE MATTER OF A HEARING NOTICE }
FOR PROPOSED SUPPLEMENTAL BUDGET }
REDUCTIONS FOR VARIOUS COUNTY FUNDS } RESOLUTION NO.
IN RESPONSE TO THE COVID-19 PANDEMIC }
WHEREAS,the recession triggered by the Covid-19 pandemic is significantly reducing revenues available to
fund county services; and
WHEREAS, expenditure budgets of some county funds must be reduced to protect the long-term financial
viability of the county,particularly in the general fund; and
WHEREAS,the County Commissioners issued budget reduction targets for each department in the general
fund; and
WHEREAS,each general fund department has submitted expenditure budget reductions necessary to meet
those targets,along with a number of related revenue reductions,as laid out in the summary table below; and
WHEREAS,certain other fund managers submitted revenue and expenditure budget reductions,also laid out
in the summary table below:
2020 Revised
General Fund Expenditure One-time Ongoing 2020 Revenue
Dept# Department Budget Reduction Reduction Reduction
10 Assessor 1,013,050 24,000 4,500 984,550
20 Auditor 750,750 7,541 743,209
21 Elections 324,026 2,428 321,598
50 Clerk 495,606 11,670 2,173 481,763 4,591
59 CAO 438,600 1,500 6,802 430,298
60 Commissioners 570,395 5,000 565,395
63 Planning Commission 40,138 20,500 19,638
67 EOC 212,445 1,500 1,500 209,445 _
68 Community Services 203,260 203,260
80 District Court 930,888 8,200 4,100 918,588
_ 110 Juvenile 1,233,745 5,342 5,600 1,222,803
150 PAO 1,332,204 4,860 5,229 1,322,115
151 Coroner 41,509 594 225 40,690
180 Sheriff 6,728,300 29,208 29,209 6,669,883
240 Superior Court 379,455 1,601 1,601 376,253
250 Treasurer 523,911 2,305 2,305 519,301
261 Op transfers 3,237,086 18,573 3,218,513
Total 18,455,368 116,280 91,786 18,247,302 4,591
2020 Revised
Department-Other Expenditure One-time Ongoing 2020 Revenue
Fund Funds Budget reduction reduction Budget Reduction
105 Auditors 0&M 64,030 989 63,041
106 Courthouse Facilitator 5,593 296 5,297 1,500
108 WSU Cooperative Ext. 456,009 1,746 454,263 2,000
127 Public Health 5,306,394 6,779 5,299,615 6,779
128 Water Quality 1,416,768 105 1,416,663 105
143 Dept.of Community 1,691,975 41,696 1,650,279 5,109
Total 8,940,769 49,865 1,746 8,889,158 15,493
NOW, THEREFORE, BE IT RESOLVED, that supplemental budget reductions be considered for the above
noted funds.
BE IT FURTHER RESOLVED, that a public hearing be held on the budget reductions and that said hearing
be held in the County Commissioners'Chambers, Courthouse, Port Townsend Washington,on the 22°d day of June,
2020,at the hour of 10:30 a.m.,and that notice of said hearing be published in the official newspaper of Jefferson
County.NOTE:No In-Person Attendance Allowed(Per Governor Inslee's Proclamation 20-28 Or May 29, 2020
Jefferson County Public Health Officer Order). In addition, written testimony is also invited beginning on June 10,
2020 and ending on June 22, 2020 at the end of the Public Hearing, unless extended by the Board of County
Commissioners. Written public testimony may be submitted by Email to:jeffbocc a co jefferson.wa.us; or by
Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony must be
received by the Board of County Commissioners by the end of the public comment period.
APPROVED this 8th day of June,2020.
JEFFERSON COUNTY
SEAL: BOARD OF COMMISSIONERS
ATTEST: Greg Brotherton, Chair
David Sullivan,Member
Carolyn Gallaway,CMC
Deputy Clerk of the Board Kate Dean,Member
Page 2 of 2
GENERAL FUND BUDGET REDUCTION DETAIL
2-Jun-20
EXPENDITURES
Current One-time On-going Amended
Fund# BARS Description Budget reduction reduction Budget
Assessor
001010000 51424.10.0130 Residential Appraiser 47,474.00 (10,000.00) 37,474.00
001010000 51424.10.0000 Clerk Hire 14,950.00 (14,000.00) 950.00
001010000 51410.64.0030 Capital Outlay 5,000.00 (4,500.00) 500.00
001010000 Total (24,000.00) (4,500.00)',
Auditor
001020000 51423.10.0000 Salaries&Wages-Auditor Fund 508,914.00 (5,355.00) 503,559.00
001020000 51423.20.0000 Benefits-Auditor Fund 205,138.00 (2,186.00) 202,952.00
001020000 Total - (7,541.00)
Elections
001021000 51170.10.0000 Salaries&Wages-Election 54,126.00 (919.00) 53,207.00
001021000 51170.20.0000 Benefits Election 22,872.00 (401.00) 22,471.00
001021000 51180.10.0000 Salaries&Wages-Voter Reg 58,176.00 (794.00) 57,382.00
001021000 51180.20.0000 Benefits-Election 21,415.00 (314.00) 21,101.00
001021000 Total (2,428.00)
Clerk
001050000 .51230.43.0000 Travel 3,000.00 (3,000.00)', -
001050000 .51230.49.0020 Schools and Seminars 2,000.00 (2,000.00) -
001050000 51230.10.0080 Salary Clerk/Facilitator 26,081.00 (1,670.00) 24,411.00
001050000 .51230.10.0600 Clerk Hire 17,056.00 (5,000.00) 12,056.00
001050000 .51230.10.0600 Clerk Hire 17,056.00 (2,173.00) 14,883.00
001050000 Total (11,670.00) (2,173.00)
County Administrator
001059000 51310.41.0020 Public Relations Services , 1,752.00 (1,752.00) -
001059000 51310.41.0040 Professional Services 13,050.00 (1,500.00), (5,050.00)! 6,500.00
001059000 Total (1,500.00) (6,802.00),
Board of County Commissioners
001060000 51160.43.0000 Travel 11,266.00 (4,000.00) 7,266.00
001060000 51160.49.0040 Schools&Seminars 5,237.00 (1,000.00) 4,237.00
001060000 Total (5,000.00) -
Planning Commission
001063000 55860.10.0000 salaries&wages 38,985.00 (20,000.00) 18,895.00
1,250.00 500.00 750.00
44. 0 advertising
001063000 ' 55860. 000 ( )
001063000 Total (20,500.00) -
I Emergency Management
001067000 52510.43.0000 Travel 5,000.00 (1,500.00) (1,500.00) 2,000.00
001067000 Total (1,500.00) (1,500.00)
District Court
001080000 51240.43.0000 Travel 5,000.00 (4,000.00) (1,000.00) -
001080000 51240.49.0020 Jury Fees 13,000.00 (2,200.00) 10,800.00
001080000 52330.31.0030 Elec HM Monitoring Equip Rental 5,250.00 (2,000.00) (2,500.00) 750.00
001080000 51240.42.0010 Postage 4,000.00 (600.00) 3,400.00
001080000 Total (8,200.00) (4,100.00)
1 Juvenile Services
001110000 52710.10.0026 Wages-E.C.Palmer 48,838.00 (1,942.00) 46,896.00
001110000 52710.31.0090 CJAA 35,000.00 (3,400.00) 31,600.00
001110000 52710.41.0055 TutoriaVBecca 10,000.00 (2,000.00) 8,000.00
001110000 52710.41.0060 Diversion 13,000.00 (3,200.00) 9,800.00
001110000 52710.41.0020 Evaluations 1,500.00 (400.00) 1,100.00
001110000 Total (5,342.00) (5,600.00)
Prosecuting Attorney
001500000 51510.92 .0010 Telephone 1,251.00 (1,251.00) -
001500000 51510.31.0010 Office Supplies 9,432.00 (500.00), 8,932.00
001500000 51510.42.0100 Postage 1,154.00 (200.00) 954.00
001500000 51510.43.0000 Travel 10,881.00 (1,400.00) (600.00) 8,881.00
001500000 51510.49.0010 Dues Subscriptions memberships 31,931.00 (2,010.00) (1,022.00) 28,899.00
001500000 51510.49.0020 ,Trial Related 12,797.00 (1,606.00) 11,191.00
001500000 51510.49.0030 Schools seminars 7,418.00 (750.00) (750.00) 5,918.00
001500000 Total (4,860.00)', (5,229.00)
Coroner
'001510000 56310.49.0000 Dues Subscriptions Memberships 394.00 (394.00) -
r001510000 56320.43.0000 Travel 1,236.00 (200.00) 1,036.00
r001510000 56320.93.0010 Health Department Vaccines 225.00 (225.00) -
001510000 Total (594.00) (225.00)
Sheriff
001180000 59423.64.0700 Jail Capital Equip 130,000.00 (29,208.00) 100,792.00
001180000 52110.41.0010 Pre-employment screening 14,995.00 (5,795.00) 9,200.00
001180000 52122.31.0020 Ammo and Range Supplies 15,000.00 (7,000.00), 8,000.00
001180000 52122.31.0000 Operating supplies Patrol 106,348.00 (13,414.00) 92,934.00
001180000 52310.31.0020 Operating Supplies Jail 20,000.00 (3,000.00) 17,000.00
001180000 Total (29,208.00) (29,209.00),
Superior Court
001240000 51221.31.0010 OFFICE SUPPLIES 4,590.00 (877.00) 3,713.00
001240000 51221.48.0000 REPAIR&MAINTENANCE 1,724.00 (724.00) 1,000.00
001240000 51221.43.0000 TRAVEL 3,462.00 (1,601.00) 1,861.00
001240000 Total (1,601.00) (1,601.00),
Treasurer
001250000 51422.10.0600 Clerk Hire 3,450.00 (195.00) (2,305.00) 950.00
001250000 51422.31.0010 Office&Micro Fische Supplies 14,898.00 (1,000.00) 13,898.00
001250000 51422.43.0000 Travel 2,026.00 (1,110.00), 916.00
001250000 Total (2,305.00) (2,305.00)
Operating Transfers
001261000 59700.00.0010 SUBSTANCE ABUSE 56,560.00 (498.00) 56,062.00
001261000 59700.00.0050 COOPERATIVE EXTENSION 204,230.00 (1,745.00) 202,485.00
001261000 59700.00.0099 PARKS&RECREATION 520,540.00 (4,581.00) 515,959.00
001261000 59700.00.0113 TR TO 4H AFTER SCHOOL 48,137.00 (254.00) 47,883.00
001261000 59700.00.0155 TR TO VETERANS 17,860.00 17,860.00
001261000 59700.00.0160 HEALTH DEPARTMENT 653,208.00 (5,748.00) 647,460.00
001261000 59700.00.0162 HEALTH-PUBLIC HEALTH NURSE 60,604.00 (533.00) 60,071.00
001261000 59700.00.0166 TR TO N/R-COUNTY LAKES 16,960.00 (105.00) 16,855.00
001261000 59700.00.0002 COMMUNITY DEVELOPMENT(DC 580,540.00 (5,109.00) 575,431.00
001261000 Total - (18,573.00)
Grand Total (116,280.00)', (91,786.00)
REVENUE REDUCTIONS
Current One-time On-going Amended
Fund# BARS Description Budget reduction reduction Budget
Clerk
001050000 34123.00.0000 SC Civil,Probate&Domestic Rel 35,000.00 (2,300.00) 32,700 00
001050000 34123.51.0000 Stabilization Fund Surcharge- 3,500.00, (400.00) 3,100.00
County
001050000 34134.00.0000 Superior Court Records Services 30,000.00 (1,500.00) 28,500.00
001050000 34134.03.0000 Reimburse Collection Costs 5,000.00 (391.00) 4,609.00