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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: June 15, 2020
Subject: Professional Services Agreement Supplement #1
Center Road MP 14.61 - 15.01 Resurface and Restore
County Project No. 18020500
Statement of Issue: Professional Services Agreement Supplement #1 Execution with
Van Alter Surveying, Washington for the not to exceed amount of $9,792 for
construction surveying on the above referenced project.
Analysis/Strategic Goals/Pro's Et Con's: Jefferson County signed an Agreement with
Van Alter Surveying for topographic and other surveying for preliminary engineering of
the above referenced project on January 28, 2019. Task 3 in Exhibit A of the
Agreement allows the addition of construction surveying to the agreement with the
consent of both parties. Public Works and Van Alter Surveying have negotiated a
scope and maximum fee for adding construction surveying to the Agreement. Public
Works recommends execution of Supplement #1 to the Agreement with Van Alter
Surveying to add construction surveying to the Agreement for the not to exceed
amount of $9,792.
Fiscal Impact/Cost Benefit Analysis: The not to exceed amount for Supplement #1 is
$9,792. This will be funded at 90% by the County Roads Administration Board. The
remaining 10% will be funded by County Arterial Preservation Program (CAPP) funds.
Recommendation: Public Works recommends that the Board execute Supplement #1
to the professional services agreement with Van Alter Surveying and return two signed
originals to Public Works for further processing.
Department Contact: Bruce D. Patterson, P.E., Project Manager, 385-9169.
Re '- - B .
P""ip Morley Co ty Ad ' ' • or Date
Supplemental Agreement Number:
1
Agreement Number:
Project Number
18020500
Project Title
Center Road MP 14.61-15.01 Resurface
and Restore
Description of Work:
Organization, Address, and Phone:
Van Aller Surveying
P.O. Box 757
Carlsborg, WA 98324
Execution Date: Completion Date:
Jan. 28, 2019 August 31, 2020
New Maximum Amount Payable:
$19,655
Construction Surveying, identified in Exhibit A Task 3 Construction Surveying in the Agreement,
is added to the services to be completed by the Consultant.
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County Public Works hereby amends the agreement with Van Aller
Surveying ("the Agreement"), executed on January 28, 2019.
All provisions in the Agreement remain in effect, except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
I.
{Scope}
Construction Surveying, identified in Exhibit A Task 3 Construction Surveying in the original
Professional Services Agreement, is added to the services to be completed by the Consultant.
II.
{Schedule}
Construction is scheduled to start on or after June 15, 2020. The dates when construction surveying
services will be required will depend on the Contractor's schedule and progress. Construction of the
Center Road MP 14.61 — 15.01 project is to be completed on or before August 31, 2020.
III.
{Budget}
Van Aller Surveying's construction surveying proposal is attached. The cost of the construction
surveying is not to exceed $9,792.
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
Supplemental Agreement (to A & B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of
In witness whereof, the parties hereto have executed this Supplemental Agreement Number 1 as
shown below.
Van Aller Surveying
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
Brian Van Aller. Owner
Consultant's Name (Please print) Kate Dean, District 1 Date
BXL.-p- 42'u,&---
Consultant's Signature David Sullivan, District 2 Date
S
Date Greg Brotherton, District 3 Date
Approved as to form only:
PRE -APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Mon Xinders, P.E. Date
Public Works Director/County Engineer
Supplemental Agreement (to A & B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2
VAN ALLER SURVEYING
P.O. Box 757
Carlsborg, WA. 98324
(360) 683-3438 Fax (360) 683-3241
PROFESSIONAL SERVICES PROPOSAL
Date: April 15, 2020
Client: Jefferson County Dept. of Public Works
623 Sheridan Street
Port Townsend, WA 98368
Submitted by: Van Aller Surveying
WA Lic. #35986, Certified Federal Surveyor #1061
P.O. Box 757
Carlsborg, WA 98324
Project: Center Road M.P. 14.61-15.01 Resurface and Restore
(CRAB Project #1618-02)
Scope of Services
The work under this proposal consists of all survey work necessary to complete
construction staking of the Center Road Resurface project.
The work under this proposal consists of staking the Center road horizontal and vertical
alignments. This work includes setting grade lath at 50 foot stations along both
shoulders for control of roadway excavation, setting red tops (bottom of new paving) at
50 foot stations along the centerline and at un-controlled shoulders, staking the new
approach to the US Bank, and painting sawcut lines. The horizontal and vertical datums
for the project will be consistent with the work previously performed by this office at the
site. It is assumed 6 field days and 1 day in the office will be required to complete the
project.
Costs Center Road Construction Staking
Task 1- Field survey (Staking) $8,352
Task 2- Office construction staking preparation $940
Materials (Hubs, lath, whiskers) $500
Project Total: $9,792
TIME
The consultant requires a 2 business day advance notice of staking requests for
scheduling and calculation purposes.
GENERAL REQUIREMENTS
The consultant shall comply with all Federal, State, and local laws and ordinances
applicable to the work to be done under this proposal. The consultant shall indemnify
and hold the Client, and their officers and employees harmless from and shall process
and defend at its own expense all claims, demands, or suits at law or equity arising in
whole or in part from the consultant's negligence or breach of any of its obligations under
this proposal.
INSURANCE COVERAGE
The consultant during the term of this proposal shall provide the following Insurance
coverages.
A. Worker's compensation and employer's liability insurance as required by the state.
B. General commercial liability insurance in an amount not less than a single limit of
$1,000,000.00 for bodily injury, including death and property damage per occurrence.
C. Professional Liability Insurance with limits no less than $2,000,000.00 limit per
occurrence.
D. Automobile Liability insurance with limits no less than $1,000,000.00 combined single
limit per accident for bodily injury and property damage.
LIST OF CHARGES FOR PROFESSIONAL SERVICES
Prices effective January, 2020
Professional services
Classification — Office services
Professional Land Surveyor $117.50/hr
Survey Technician III $56.50/hr
Classification — Field Services
Two -Man Survey Crew $174/hr
One -Man $125/hr
Outside Professional Consultants and Services
(when paid by Van Aller) Cost + 5%