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HomeMy WebLinkAboutKitsap Public Health District - 060820 KPHD 2070 ion = it- ►R i- V , " 'a . CONTRACT AGREEMENT By and Between Kitsap Public Health District and Jefferson County Public Health For provision of one(1)Public Health Nurse for Nurse Family Partnership(NFP) Supervisor Role Section 1: PURPOSE: THIS AGREEMENT for Professional Services is entered into between the Kitsap Public Health District(KPHD), hereinafter referred to as"District"and Jefferson County Public Health (JCPH), hereinafter referred to as "Contractor"to provide services as a Nurse Family Partnership (NFP) Supervisor. Section 2: TERMS: This Agreement shall commence on January 1, 2020 and continue through December 31, 2020, unless terminated as provided herein. The agreement may be extended beyond December 31, 2020, upon mutual written consent of the District and the Contractor. Section 3: SCOPE OF AGREEMENT: Contractor will provide Public Health Nurse services for NFP Supervisor Role and will meet obligations as contained in Exhibit A, Statement of Work. Section 4: CONTRACT REPRESENTATIVES: District and Contractor will each have a contract representative who will have responsibility to administer the contract for that party. A party may change its representative upon providing written notice to the other party. The parties'representatives are as follows: Kitsap Public Health District Contract Representative Yolanda Fong, Community Health Director 345 6th Street, Suite 300 Bremerton, WA 98337 (360)728-2275 Contractor's Contract Representative Vicki Kirkpatrick, Director Jefferson County Public Health 615 Sheridan St. Port Townsend, WA 98368 (360) 385-9400 Section 5: COMPENSATION: A. Calculation for the cost of supervisor is total salaries and benefits,based 28 hours per week, and overhead. Total cost of$118,878.41 will be shared between the Contractor and District, allocated based on the number of Public Health Nurses in the NFP program. Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 1 B. District will pay Contractor an annual fee for regular nurse supervision for 3 of five (5) NFP nurse home visitors at $5,943.92 monthly, or quarterly at the rate of$17,831.76, so long as the total actual expenses meet or exceed the monthly or quarterly rate, whichever is agreed upon by the District and the Contractor. C. At such time as JCPH hires an additional NFP nurse home visitor to provide expanded services into Clallam County, as part of our regional expansion team, charges for nurse supervision will be shared among six(6)nurses instead of five (5). The new supervisory fee for regular nurse supervision for 3 of 6 NFP nurse home visitors will be $4,953.27 monthly, or$14,859.80 quarterly, whichever is agreed upon by District and Contractor. D. Contractor will notify District if actual expenses fall below the monthly or quarterly rate. Contractor shall submit invoices to the District, 345 6th St. Suite 300, Bremerton, WA 98337, Attn: Yolanda Fong, for payment of work actually completed to date. E. Until JCPH is able to hire a registered nurse for NFP in Clallam County, then rates in Section B will apply. Once hired, rates would be adjusted as reflected in Section C. F. Any additional fees required by NFP for the supervisor's training will be split between the District and the Contractor. District will be given adequate notice of needed trainings. G. Additional fees for Annual Program Support and Annual Nurse Consultation Fees will be split between the District and the Contractor. District's portion of fees will be based on the number of agencies participating under the JCPH NFP Program. H. In the event that approved program supplies required by NFP are unavailable for direct purchase, Contractor will purchase supplies and bill District for incurred cost. Total purchases of supplies or equipment will not exceed $2,000 without prior approval of the District. I. District may request additional nursing supervisory hours at an hourly rate commensurate to Contractor's employee's hourly rate. In the case of emergency nursing supervisory needs, District will be charged an hourly rate. J. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the Health District and state for a period of six (6)years after final payments. Copies shall be made available upon request. Section 6: INDEMNIFICATION: The Contractor shall indemnify, defend, and hold the District, its officers, agents, and employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the District. Solely for the purposes of this provision, Contractor waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of Washington and acknowledges that this waiver Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 2 was mutually negotiated by the Parties. This provision will survive the expiration or termination of this Agreement. Section 7: INSURANCE: Each party shall obtain and keep in force during the terms of this Agreement, or as otherwise required. A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $1,000,000 each occurrence. B. Professional Liability Insurance providing$2,000,000 per incident; $4,000,000 aggregate. C. Each party shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. D. Contractor will maintain its membership in the Washington Counties Risk Pool. Section 8: CONFIDENTIALITY: All parties to this Agreement and their employees or representatives and their subcontractors and their employees will maintain the confidentiality of all information provided by Contractor or District or acquired in performance of this Agreement as required by the HIPPA and other privacy laws. This Contract, once executed by the parties, is and remains a Public Record subject to the provision of Ch. 42.56 RCW,the Public Records Act. Section 9: OWNERSHIP AND USE OF DOCUMENTS Contractor acknowledges and agrees that any and all work product directly connected to and/or associated with the services rendered hereunder, including but not limited to all documents, drawings, reports, and the like which the Contractor in the performance of the service hereunder, either solely and/or jointly with the District shall be the sole and exclusive property of the District. Other materials produced by the Contractor in connection with the services rendered under this agreement shall be the property of the District whether the projects for which they are made are executed or not. Each party may, with no further permission required from the other party, publish to the web, disclose, distribute, reproduce, or otherwise copy or use, in whole or in part, such items produced during the course of the project to the extent disclosure is allowed by HIPAA rules. Section 10: INDEPENDENCE Nothing in this agreement shall be considered to create the relationship of employer and employee between the Parties hereto. The Contractor shall not be entitled to any benefits afforded District employees by virtue of the services provided under this agreement. District shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 3 Section 11: REPORTING Contractor will provide a report to the District, whichever is agreed upon by the District and the Contractor, for payment for services rendered. The report shall contain a brief summary of the work performed, relationship to the tasks identified in Exhibit A,and the total lines generated. Section 12: DISPUTE RESOLUTION The Parties agree to work cooperatively to accomplish all of the terms of this Agreement, however, acknowledge that there may be instances in which either the District or the Contractor has not complied with the conditions of this Agreement or that clarification is necessary to interpret provisions of this Agreement. In such an instance, the Parties shall attempt to resolve the matter through good faith efforts. If unsuccessful, the Parties shall refer the matter to non- binding mediation. If the mediator cannot resolve the dispute, the issue shall be referred to a Dispute Panel. The Dispute Panel shall review all issues, concerns, and conflicts to determine a solution acceptable to both Parties. The decisions of the Dispute Panel shall be final and binding on both Parties. DISPUTE PANEL: The Parties may voluntarily submit any contractual dispute to a dispute panel as follows: each party will appoint one member to the panel and those two members in turn will appoint a third member. The dispute panel will review the facts, contract provisions, and applicable law, and then decide the matter. The decision of the dispute panel shall be binding on the Parties and final. Section 13: TERMINATION District and the Contractor reserve the right to terminate this contract in whole or in part with 30 days-notice. In the event of termination under this clause, District shall be liable only for payment for services rendered prior to the effective date of termination. Section 14: INTEGRATED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the District and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral between the Parties. This agreement may be amended or modified only by a written instrument signed of both District and Contractor. Section 15: PROGRAM MODEL ELEMENTS District and the Contractor understand and agree that Program implementation by District and Contractor must be based on key parameters-Model Elements identified through research and refined based upon the Program's experience since 1997 and included in this Agreement as Nurse-Family Partnership Model Elements, hereto attached and herein referenced as Exhibit B. Section 16: PROPRIETARY PROPERTY District and the Contractor understand and agree that NFP grants to the District and Contractor a non-exclusive limited right and license to use the Proprietary Property for the purpose of carrying out the obligations of this Agreement. Further,the NFP reserves the right to modify the Proprietary Property from time to time in accordance with the data, research, and current Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 4 modalities of deliveries program. NFP shall retain ownership and all the rights to any Proprietary Property, whether modified or not by the District and/or Contractor. In any event, all software, Nurse-Family Partnership Community and Efforts to Outcomes Website content, excluding the District's and Contractor's data, shall remain the sole property of Nurse-Family Partnership. 1-1 Approved this O day of j-iit.ii . , 2020. BOARD OF UNTY COMMISSIONERS KITSAP PUBLIC HEALTH DISTRICT JEFFERSON UNTY, WASHINGTON (`%AAc k 2-z% 5i1/iozo Caret)a *€I'rti., Chair Date Keith Grellner, RS Date Administrator ATTEST: LGi Li: Clerk of tYie Board ())/,,,; APPROVED AS TO FORM: 07' Philip C. Hunsucker, Chief Civil De uty Attorney Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 5 Exhibit A Statement of Work JCPH KPHD Nurse Home visitors# 3* 3 Model Elements implemented through facilitation by Nurse Supervisor—applies to all sites: Model element and description JCPH KPHD #10, Work with NHVs to increase knowledge, X X practice, and individualization of NFP visit to visit guidelines with families across all domains. #11, Work with NHVs to review and reflect on X X theoretical bases of NFP as related to clinical practice. #12, Work with NHVs and team to maintain X X required number of clients. Includes caseload management, outreach, referrals and maintaining community relationships. #13, Nurse supervisor provides supervision to 6 X X NHVs at this time, appropriate for .70 FTE Nurse supervisor #14, Nurse supervisor provides: X In person X In person at 1. Weekly 1:1 clinical supervision weekly least 2x month 2. Case conferences X at least 2 x X at least 2 x 3. Team meetings month month 4. Field Supervision X at least 2 x X at least 2 x month month X at least 3x year X at least 3x year #15 Data is collected and used to guide practice, X X assess and guide program implementation, inform clinical supervision, enhance program quality, and demonstrate program fidelity. #17, Regional CAB convened and will meet at X X least 3x year #18, Nurse supervisor will help support and X X facilitate regional communication to assure accurate data entry and implementation of program Kitsap Public Health District—Jefferson County Public Health-NFP Supervision 6 615 Sheridan Street Port Townsend, WA 98368 delletsort www.JeffersonCountyPublicHealth.org May 18,2020 ePat Consent Agenda Public He JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director DATE: SUBJECT: Agenda Item — Contract Agreement between Kitsap Public Health District and Jefferson County Public Health; January 1, 2020 — December 31, 2020 STATEMENT OF ISSUE: Jefferson County Public Health, Community Health, requests Board approval of the Contract Agreement with Kitsap Public Health District for Nurse Family Partnership Supervision; January 1, 2020— December 31, 2020 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This Agreement allows Kitsap Public Health District to continue its participation in the evidence-based Nurse Family Partnership program under the umbrella of JCPH and allows JCPH to provide infrastructure support in the form of nursing supervision. This approach helps provide needed services to smaller communities not able to support evidence-based programs on their own. FISCAL IMPACT/COST BENEFIT ANALYSIS: The Contract Agreement is based on an annual fee for NFP nursing supervision and varies depending on the number of nurses. Nurse supervision for 3 of five (5) NFP nurse home visitors is $5,943.92 monthly, or quarterly at the rate of $17,831.76. If an additional nurse is hired to provide expanded services into Clallam County charges will be shared among six(6) nurses instead of five (5). The new supervisory fee will be $4,953.27 monthly, or $14,859.80 quarterly. This Agreement also has provisions for travel and mileage at current GSA rates, and stipulations regarding extra services and or required purchases. RECOMMENDATION: JCPH management request approval of the Contract Agreement with Kitsap Public Health District and Jefferson County Public Health; January 1, 2020— December 31, 2020 REAM?► :Ar rley, Co my A. r inistrato ate Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community 9eflea (rutty Public Health CONTRACT REVIEW FORM CONTRACT WITH: Kitsap Public Health District TRACKING NO.: N-20-120 (Contractor/Consultant) CONTRACT FOR: Nurse Family Partnership Supervisor TERM: l/i/2429.,12/ 029, �.- . n COUNTY DEPARTMENT: Jefferson County Public Heath "' ' � For More Information Contact: Veronica Contact Phone #: x409 MAY 23 2020 RETURN TO: Jenny RETURN BY: AA! ' l Ty (Person in Department) •' , .'. 1. AMOUNT: Varies-based on#s PROCESS: ❑ Exempt from Bid Process ❑ Consultant Selection Process Revenue Varies-based on#s ❑ Cooperative Purchase Expenditure ❑ Competitive Sealed Bid Matching funds Required ❑ Small Works Roster Source(s) of Matching Funds ❑ Vendor List Bid ❑ RFP or RFQ ® Other-JCPH to provide services for a let Step 1: REVIEW BY RIB Review / XAA _ ��/ Date Revie d. XQ APPROVED FORM El Returned for revision(See Comments) Comments Nr ,E -i C...--r-✓c� e�vi fr,.Gl S 1- G�..24.-& t �v 7- Tec pi��. $ , Ie# L T��t! c 7 h r/ �o isya- ..-5 o..,5..-- 6 0-4:l i�S �J` e.ege.rS©/J Ce2 r— Step 2: REVIEW/ BY PROSE I ATTORNEY Review by: - - 'lip C. Hun ¢ker, , Date Reviewed: ,S -La Chief Civil Deputy Prosecuting Attorney APPROVED AS TO FORM Returned for revision(See Comments) 19, Comments Step 3: (If required)DEPARTMENT MAKES REVISIONS&RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s) (with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)