HomeMy WebLinkAboutM071403
District No.1 Commissioner: Dan Titterness
District No.2 Commissioner: Glen Huntingford
District No.3 Commissioner: (Vacant)
County Administrator: David Goldsmith
Clerk of the Board: Lorna Delaney
MINUTES
Week of July 14, 2003
Chairman Dan Titterness called the meeting to order in the presence of Commissioner Glen
Huntingford.
APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of
the July 7,2003 meeting as presented. Chairman Titterness seconded the motion which carried.
COUNTY ADMINISTRATOR BRIEFING SESSION: The following items were reviewed:
. Larry Fay, Environmental Health Director, presented a press release that was issued by the State
Department of Health on July 7. The DOH annually lists shoreline areas in the State that are
"threatened" for closure of shellfish beds. These areas are currently environmentally safe, but a
history of samples indicates that they are becoming degraded and may need to be closed in the future.
Lower Hadlock, near the Wooden Boat School, is #40 on the map that was issued with the press
release, Closure by the State triggers a number of processes, including the formation of a Clean
Water District. He will attend a meeting this month to assess the problems in the area and why the
samples indicate a problem.
· Adoption of Joint City/County Population Forecast and Allocation: County Administrator David
Goldsmith explained that the GMA requires an update ofthe population forecast and allocation. He
recommended the median line shown in the information that the Board received. The Deputy
Prosecuting Attorney has suggested that the Board hold a public hearing before updating the forecast.
Chairman Titterness asked about the inclusion of the Clearwater Corrections Facility inmates in the
population figures? The inmates were included in1990 population figures, but not in 2000 figures.
In addition, the long range trend for the population from thel960's to present shows a consistent 3%
increase that needs to be noted in the updated document. The City of Port Townsend recently had a
consultant do a study, but it is not as complete as it needs to be for population forecasting. The
County has to consider the OFM projection, but not necessarily adopt it. Chairman Titterness feels
that the County needs to compile the rest of the data and then hold a public hearing. Commissioner
Huntingford stated his concerns about making changes and adopting different numbers than in the
City's report, David Goldsmith noted that the County is not going to take the population allocation
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Commissioners Meeting Minutes: Week of July 14, 2003
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to the Joint Growth Management Steering Committee unless the Board directs that it be done. He
will work with staff and come back to the Board with a public hearing date.
· The Port of Port Townsend submitted a series of Comprehensive Plan amendments for consideration
during this amendment cycle. A letter was presented from the Port of Port Townsend that withdraws
and modifies these amendments. The only amendment they would like to have continue on the
docket is the adoption of a noise impact area. There won't be any notice to title provisions and they
will post the noise impact area on the County's website. There won't be a notification to adjacent
property owners that there is an airport in the area. They will leave it up to normal disclosure
mechanisms to inform property owners within the 55DNL area.
· A letter has been sent to all recipients of Community Service funding about their request for the 2004
budget. These requests are to be submitted at a level that is % less than last year with the
expectation that there will be no further funding for these recipients in 2005.
· Representatives of the Washington Historic Preservation Trust visited the Courthouse because it is
on their listing of structures in the State that are in need of repair. This listing may aid the County in
obtaining funding for preservation. In the past, the Trust added a site to their list and it remained on
the list until the necessary preservation work was completed, but the Trust has changed their policy
this year. They now do an annual list and once a project is listed, it can't be on the list again, The
Trust was asked to review the policy in the case of the Courthouse because it will take years to get
the funding for the work that needs to be done.
PUBLIC COMMENT PERIOD: The following comments were made: There is a threat of a
major forest fire on the Olympic Peninsula; fighting a major forest fire can not be done the way it was in the
past and this is a very serious situation; the State Department of Natural Resource's web site
(www.firewise.org) lists directions on how to make property as fire resistant as possible; The Hood Canal
Coalition has been joined by the West Sound Environmental Council, a Kitsap County group, in opposing
the Fred Hill Materials project; the County's Access Policy does not define what a complaint is and the
County hasn't listened to the public in developing this policy; people need to know in the policy what the
line is between right and wrong; there are 3 ways for government agencies to gain access to private property:
I) written consent from the property owner, 2) a search warrant, and 3) a situation where there is a threat to
public health and safety; what kind of training will an Enforcement Officer under the Access Policy be
provided?; and any County employee that goes on personal property can expect to have a public information
request filed for their personnel file,
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Commissioners Meeting Minutes: Week of July 14, 2003
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APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Huntingford moved to adopt and approve all of the items on the Consent Agenda as presented. Chairman
Tittemess seconded the motion which carried.
1. DEED of Right re: Use of Land for Open Space, Salmon Recovery and Conservation Purposes; Big
Qui1cene River Floodplain Acquisition Project #QF1511 (SodergrenlSkallerudlKneeland
Acquisitions), Flood Control Assistance Account Program Project #G0200156 and Salmon Recovery
Fund Board Project #01-1394A; State of Washington, Grantee
2, AGREEMENT re: Materials Testing and Special Inspection Services for the Sheriff/DispatchlEOC
Construction Project #CCI543; Jefferson County Public Works; General Testing Laboratories, Inc.
3. AGREEMENT, Interagency re: Community Based Multi-disciplinary Traffic Safety Program;
Jefferson County Sheriff; Washington State Traffic Safety Commission
4. AGREEMENT #0163-81217, Amendment #1 re: Evaluation of Children with Special Needs,
Amending Period of Performance; Jefferson County Health and Human Services; Washington State
Department of Social and Health Services
5. AGREEMENT, Amendment #1 re: Developmental Disabilities Educational and Therapeutic
Services for South County Families and their Children Age Birth to Three (3) Years; Jefferson
County Health and Human Services; Concerned Citizens of Forks
6. AGREEMENT, Amendment #1 re: Supported Employment for Individuals with Developmental
Disabilities, Amending Payment and Period of Performance; Jefferson County Health and Human
Services; Skookum Corp.
7. AGREEMENT, Amendment #1 re: Pre-vocational and Specialized Industry Training and
Employment for Adults with Developmental Disabilities, Amending Payment and Period of
Performance; Jefferson County Health and Human Services; Skookum Corp.
8, AGREEMENT, Amendment #2 re: Community Access Program; Jefferson County Health and
Human Services; Concerned Citizens of Forks
9. AGREEMENT #C08680(4), Amendment #4 re: 2003-2004 Consolidated Contract, Amending
Allocation Sheet; Jefferson County Health and Human Services; Washington State Department of
Health
10. AGREEMENT, #C9700031, Amendment #3 re: Well Water Notification, Amending Period of
Performance; Jefferson County Health and Human Services; Washington State Department of
Ecology
11. AGREEMENT re: Public Outreach and Communications Plan Related to the Tri Area Urban
Growth Area; Jefferson County Community Development; PRR
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Commissioners Meeting Minutes: Week of July 14, 2003
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BID OPENING re: Center Road Overlay Project, #CR1559: Monte Reinders, Public Works
Department, opened and read the bid received as follows:
BIDDER
Lakeside Industries, Port Angeles
BID AMOUNT
$446,005.00
Engineer's Estimate
$359,600.25
Commissioner Huntingford moved to have the Public Works staff check the bid for accuracy and make a
recommendation for bid award that is to the best advantage of the County. Chairman Titterness seconded
the motion which carried.
BID OPENING re: Upper Hoh Road Log Jam Mitigation, Project #X01313: Mark
Thurston opened and read the bids received for the project:
BIDDER
Allen Logging, Port Angeles
Roglins, Inc., Aberdeen
D & H Enterprises, Forks
BID AMOUNT
$494,750.00
733,100.00
536,766.00
Engineer's Estimate
448,312,80
Commissioner Huntingford moved to have Public Works staff check the bids for accuracy and make a
recommendation for bid award that is to the best advantage ofthe County. Chairman Titterness seconded the
motion which carried.
HEARING re: Petition to Change the Name of a Private Road, Sam Land Lane in
Brinnon; Robert Whitehead, Petitioner: Commissioner Huntingford asked if the Public Works
Department's recommendation is to ask the property owners to find a different name? Wendy Ward, Public
Works, answered that none of the property owners are in attendance.
Chairman Titterness opened the public hearing. Hearing no comments for or against the proposed name, the
hearing was closed.
Wendy Ward reported that the petition is to change the name of Sam Land Lane to another name. The
names preferred by the property owners are too similar to road names already in the system. If the Board
doesn't accept the suggested names, the property owners have 10 days to suggest a different name. The
Board can allow them more than 10 days because they all live outside the County.
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Commissioners Meeting Minutes: Week of July 14, 2003
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County Administrator David Goldsmith reported that JeffComm, the emergency dispatch services for the
County, is concerned about the ordinance that controls naming and re-naming roads, especially for
emergency medical response, because many of the names are so similar. There is a group of Emergency
Responders, County personnel, and Dispatchers reviewing the ordinance to try and revamp the road naming
system. They plan to submit a report and recommendation.
Commissioner Huntingford moved to reject the proposed name change and have staff notify the property
owners that they have 30 days to suggest a new name. Chairman Titterness seconded the motion which
carried.
HEARING re: Petition to Change the Name of a Private Road; Midkiff Village Road in
Port Ludlow; Sterling and Kathleen Couch, Petitioners: Wendy Ward, Public Works Department,
explained that this is a petition to rename Midkiff Village Road in Port Ludlow, JeffComm is against
changing any names in the County at this point. There is one taxpayer that owns all 3 lots on this road and
his first choice for a new name is not a duplicate or similar to any other road name in the system. The
recommendation is to change the name to Attitude Lane.
Chairman Titterness opened the public hearing. Hearing no comments for or against the proposed name
change, the Chairman closed the public hearing. Commissioner Huntingford moved to approve
RESOLUTION NO. 36-03 changing the road name of Midkiff Village Road to Attitude Lane. Chairman
Titterness seconded the motion which carried.
Final Determination on Planning Commission Recommendation and Setting The
Comprehensive Plan Amendment Final Docket (Continued from July 7, 2003): Department of
Community Development Director Al Scalf advised that the Board received the Port of Port Townsend's
letter this morning regarding the change to their Comprehensive Plan amendment submittal. This meeting is
to set the final docket and is not a public hearing, He advised that the annual Comprehensive Plan
amendment cycle is governed by section 9.6 of the UDC. The Planning Commission has presented their
recommended final docket. If the Board adds or subtracts Comprehensive Plan amendments to this docket,
a public hearing is required.
Chairman Titterness asked ifthe letter from the Port modifying their request is allowed? Al Scalf answered
that it is allowed. The Planning Commission and the Board will hold a public hearing on the modified
amendment in the future.
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Commissioners Meeting Minutes: Week of July 14, 2003
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Al Scalf continued by noting that there are 4 site specific amendments under consideration: MLA03-182,
MLA03-189, MLA03-225 and MLA03-231. The Planning Commission, DCD staff, and the Board
concurred that these 4 amendments go forward in the cycle. There are 4 other amendments that the Planning
Commission and DCD staff are recommending go forward. The Planning Commission recommended
combining the 2 amendments that deal with the airport, but the Deputy Prosecuting Attorney has advised
against this.
Chairman Titterness asked if the Board can proceed with docketing but take staff's recommendation not to
combine the 2 airport amendments? Al Scalf answered that this does not change the Planning
Commission's recommendation regarding the docket because nothing is being subtracted or added. Staff
concurs that the 4 amendments be docketed. Tom McNerney, Planning Commission Chair, pointed out that
after the legal opinion was given against combining the 2 amendments, the Planning Commission had no
problem with keeping the amendments separate.
Al Scalf reviewed the process ifthe Board accepts the recommendation on the final docket from the
Planning Commission and staff.
· Staff prepares a preliminary staff recommendation and initiates environmental review.
· The Planning Commission holds a public hearing on each amendment.
· Planning Commission deliberates and formulates recommendation.
· Staff transmits the Planning Commission's recommendation to Board along with the final staff
recommendation and final environmental review.
· Ifthe Board accepts the Planning Commission's recommendation, they do not have to hold a public
hearing.
· If the Board doesn't agree with the Planning Commission's recommendation, they will need to hold
a public hearing.
Commissioner Huntingford noted that there are several people in attendance that are interested in the Port of
Port Townsend's revision to their amendments. Larry Crockett, Port Manager, explained that the Port has
had several meetings to find an option to deal with the noise overlay issue. At a meeting with DCD staff,
Associate Planner Randy Kline noted that the County has overlay maps on the website and that may be a
way to notify people that the airport creates an environmental impact. There would be no notice to title.
The Port would send a letter to each property owner in the 55DNL area and the title companies would not be
involved. There are some uses that could pose problems near the airport such as daycare centers, schools,
and churches or a large ham radio tower or cell tower. The essential public facility amendment has been
taken off the table until after the Airport Master Plan is completed per FAA guidelines. The only other issue
regarding the removal ofthe essential public facility amendment is that, as a site specific amendment, the
Port was required to pay a $2,250 application fee.
Commissioner Huntingford stated that he has several concerns about the follow through on the process that
the Port is suggesting in place of the notice to title and the how the County will notify the Port when a
property within the 55DNL is sold. These are changes that people wanted although they may still need a
little refining. Al Scalf reiterated that the modified amendment deals only with the noise impact issue.
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Commissioners Meeting Minutes: Week of July 14, 2003
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Commissioner Huntingford moved to docket all 8 amendments separately, and to include the Port's changes
and establish the final docket for the 2003 Comprehensive Plan amendment cycle. Commissioner Titterness
seconded the motion which carried.
The Board met in Executive Session from 11: 15 to 11 :45 a.m. with the County Administrator, the
Community Development Director and the Deputy Prosecuting Attorney regarding potential litigation and
then fromll :45 to II :59 a.m. with the County Administrator and the Public Works Director regarding real
estate negotiations and a personnel matter.
MEETING i}DJbURNEI~f··.
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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ATTEST:
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Loofa 'Delaneý, CMC / \
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Clerk of the Board v
(Vacant)
3rd District Commissioner
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