HomeMy WebLinkAboutVan Aller Surveying, Supplemental No. 1 - 061520 ,
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Supplemental Agreement Number: Organization,Address, and Phone:
1 Van Aller Surveying
P.O. Box 757
Agreement Number: Carlsborg, WA 98324
Project Number Execution Date: Completion Date:
18020500 Jan. 28, 2019 August 31, 2020 .
Project Title New Maximum Amount Payable:
Center Road MP 14.61 - 15.01 Resurface $19,655
and Restore
Description of Work:
Construction Surveying, identified in Exhibit A Task 3 Construction Surveying in the Agreement,
is added to the services to be completed by the Consultant.
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County Public Works hereby amends the agreement with Van Aller
Surveying ("the Agreement"), executed on January 28, 2019.
All provisions in the Agreement remain in effect, except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
I.
{Scope}
Construction Surveying, identified in Exhibit A Task 3 Construction Surveying in the original
Professional Services Agreement, is added to the services to be completed by the Consultant.
II.
{Schedule}
Construction is scheduled to start on or after June 15, 2020. The dates when construction surveying
services will be required will depend on the Contractor's schedule and progress. Construction of the
Center Road MP 14.61 — 15.01 project is to be completed on or before August 31, 2020.
III.
{Budget}
Van Aller Surveying's construction surveying proposal is attached. The cost of the construction
surveying is not to exceed $9,792.
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 2
In witness whereof,the parties hereto have executed this Supplemental Agreement Number 1 as
shown below.
COUNTY OF JEFFERSON
Van Aller Surveying BOARD OF COMMISSIONERS
Brian Van Allen,Owner GV/5/20Zo
Consultant's Name (Please print) Kate ean,District 1 Date
ltid 4 / vc4 /i/ z�
Consultant's Signature D 'd 'v District 2 Date
S _20- 2.0 '_s Zo2�
Date Gre th n,District 3 Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C.Hunsucker Date
Chief Civil ntysecuting Attorney
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Mon orders,P.E. Date
Public Works Director/County Engineer
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 2
VAN ALLER SURVEYING
P.O. Box 757
Carlsborg, WA. 98324
(360) 683-3438 Fax(360) 683-3241
PROFESSIONAL SERVICES PROPOSAL
Date: April 15, 2020
Client: Jefferson County Dept. of Public Works
623 Sheridan Street
Port Townsend, WA 98368
Submitted by: Van Aller Surveying
WA Lic. #35986, Certified Federal Surveyor#1061
P.O. Box 757
Carlsborg, WA 98324
Project: Center Road M.P. 14.61-15.01 Resurface and Restore
(CRAB Project#1618-02)
Scope of Services
The work under this proposal consists of all survey work necessary to complete
construction staking of the Center Road Resurface project.
The work under this proposal consists of staking the Center road horizontal and vertical
alignments. This work includes setting grade lath at 50 foot stations along both
shoulders for control of roadway excavation, setting red tops (bottom of new paving) at
50 foot stations along the centerline and at un-controlled shoulders, staking the new
approach to the US Bank, and painting sawcut lines. The horizontal and vertical datums
for the project will be consistent with the work previously performed by this office at the
site. It is assumed 6 field days and 1 day in the office will be required to complete the
project.
Costs Center Road Construction Staking
Task 1- Field survey (Staking) $8,352
Task 2-Office construction staking preparation $940
Materials (Hubs, lath, whiskers) $500
Project Total: $9,792
TIME
The consultant requires a 2 business day advance notice of staking requests for
scheduling and calculation purposes.
a `
•
GENERAL REQUIREMENTS
The consultant shall comply with all Federal, State, and local laws and ordinances
applicable to the work to be done under this proposal. The consultant shall indemnify
and hold the Client, and their officers and employees harmless from and shall process
and defend at its own expense all claims, demands, or suits at law or equity arising in
whole or in part from the consultant's negligence or breach of any of its obligations under
this proposal.
INSURANCE COVERAGE
The consultant during the term of this proposal shall provide the following Insurance
coverages.
A. Worker's compensation and employer's liability insurance as required by the state.
B. General commercial liability insurance in an amount not less than a single limit of
$1,000,000.00 for bodily injury, including death and property damage per occurrence.
C. Professional Liability Insurance with limits no less than $2,000,000.00 limit per
occurrence.
D.Automobile Liability insurance with limits no less than $1,000,000.00 combined single
limit per accident for bodily injury and property damage.
LIST OF CHARGES FOR PROFESSIONAL SERVICES
Prices effective January, 2020
Professional services
Classification — Office services
Professional Land Surveyor $117.50/hr
Survey Technician III $56.50/hr
Classification — Field Services
Two-Man Survey Crew $174/hr
One-Man $125/hr
Outside Professional Consultants and Services
(when paid by Van Aller) Cost + 5%
Department of Public Works
0 Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: June 15, 2020
Subject: Professional Services Agreement Supplement #1
Center Road MP 14.61 - 15.01 Resurface and Restore
County Project No. 18020500
Statement of Issue: Professional Services Agreement Supplement #1 Execution with
Van Aller Surveying, Washington for the not to exceed amount of $9,792 for
construction surveying on the above referenced project.
Analysis/Strategic Goals/Pro's Et Con's: Jefferson County signed an Agreement with
Van Alter Surveying for topographic and other surveying for preliminary engineering of
the above referenced project on January 28, 2019. Task 3 in Exhibit A of the
Agreement allows the addition of construction surveying to the agreement with the
consent of both parties. Public Works and Van Alter Surveying have negotiated a
scope and maximum fee for adding construction surveying to the Agreement. Public
Works recommends execution of Supplement #1 to the Agreement with Van Alter
Surveying to add construction surveying to the Agreement for the not to exceed
amount of $9,792.
Fiscal Impact/Cost Benefit Analysis: The not to exceed amount for Supplement #1 is
$9,792. This will be funded at 90% by the County Roads Administration Board. The
remaining 10% will be funded by County Arterial Preservation Program (CAPP) funds.
Recommendation: Public Works recommends that the Board execute Supplement #1
to the professional services agreement with Van Alter Surveying and return two signed
originals to Public Works for further processing.
Department Contact: Bruce D. Patterson, P.E., Project Manager, 385-9169.
P i MorleyCo
ty
Admt ' or Date
P
CONTRACT REVIEW FORM
CONTRACT WITH: Van Alter Surveying TRACKING NO.: PW 2020-030
(Contractor/Consultant)
CONTRACT FOR: Prof. Agree. Supple. #1 for Const. Surveying sal., 2020
COUNTY DEPARTMENT Public Works L! �
For More Information Contact Bruce Patterson MAY 2 6 2020
Contact Phone # 360-385-9169 (cell360-301-9026)
RETURN TO: Chris S. RETURN BY:
(Person in Department)
AMOUNT: $9,792 PROCESS: ❑ Exempt from Bid Process
El Consultant Selection Process
Revenue 33403 71 2050 ❑ Cooperative Purchase
Expenditure 1805950120 ❑ Competitive Sealed Bid
Matching funds Required $972.20 ❑ Small Works Roster
Source(s) of Matching Funds CAPP ❑ Vendor List Bid
❑ RFP or RFQ
O Other
Step 1: REVIEW B E'evie by:4111Fr/MOVIP
D. e Revie
6d APPROVED FORM ❑ Returnee . revision(See Comments)
Comments
Step 2: REVIEW BY UTING ATTORNEY r
Review by: '' l�ti�tp-E srt— eker
Date Reviewed: w C—hitf Civil Deputy Prosecuting Attorney
APPROVED AS TO FORM ❑ Returned for revision(See Comments)
Comments
Step 3: (If required)DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
PROFESSIONAL SERVICES AGREEMENT FOR
Surveying Services
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson,a municipal corporation("the County"), and Van Aller Surveying
("the Consultant"), in consideration of the mutual benefits,terms, and conditions specified
below.
1. Project Designation. The Consultant is retained by the County to perform design surveys
and topographic base map preparation for the Center Road MP 14.61 to 15.01 Resurface
and Restore Project.
2. Scope of Services. Consultant agrees to perform the services identified on Exhibit"A"
attached hereto including the provision of all labor.
3. Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant shall perform
all services and provide all work products required pursuant to this Agreement on the
dates listed on Exhibit"A". Time is of the essence in the performance of this Agreement.
4, Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit"B"attached hereto, provided that the total amount of payment to
Consultant shall not exceed $9,863.00 without express written modification of
the Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof,payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
c. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
Professional Services Agreement, Preconstruction Surveying for Project# 18020500 Page 1 oP 13
DATED thisday 20 /4/s % of tt}t f�t .� ,
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Van Aller Surveying
Name of Consultant Kat Dean, Dis ct I
3rI Ck 7 Ruev-'
Consultant Representative(Please print) David Su ivan, trict
�I/L �i--
(Signature) Greggon istrict 3
tv
Title
'7 / 7
Date
Approved as to form only:
C.Alik, /Aril
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
(„--1Vgnte-ReffiderslIate ~�f
Public Works Director/County Engineer
Professional Services Agreement, Preconstruction Surveying for Project# 18020500 Page 10 of 13
Exhibit A
Scope of Work for
Surveying Services for
Center Road MP 14.61 —15.01 Resurface and Restore Project
OBJECTIVES:
The objective of the proposed work is to provide surveying services for Jefferson County's
Center Road MP 14.51 — 15.01 Resurface and Restore Project, funded by the County Roads
Administration Board(CRAB) Rural Arterial Program(RAP).
The Center Road MP 14.51 — 15.01 Resurface and Restore Project is located in Quilcene,
Washington, on Center Road approximately between the Little Quilcene River bridge and US
Hwy. 101. The intent of this project is to resurface and restore this section of Center Road..
The proposed scope of work for this project is the development of a project pre-engineering base
map showing the following items within the Project Area, as defined in the Exhibit B map:
1) Rights-of-Way at the intersection of Center Road and East Columbia Street(west side of
Center Road only) and at the Intersection of Center Road and Frank Beck Road(east side of
Center Road only).
2)Topographic information throughout the project area.
Task 1 Rights of Ways
Determine the Rights-of-way at the intersection of Center Road and East Columbia Street(west
side of Center Road only and to 200 feet north of the intersection), at the Intersection of Center
Road and Frank Beck Road(east side of Center Road only), and at the south end of the project
on the east side of Center Road at Tax parcel 702134006.. Work under this Task involves:
• Researching right-of-way record maps,plats, deeds and documents.
* Compiling and calculating rights-of-ways.
• Field verification of rights-of-ways with existing monumentation.
• Drafting rights-of-ways into Base Map.
Task 2 Topographic Information
Provide topographic survey and mapping of the project area.
Work under this Task shall include mapping the following features:
* Calculated property and Right-of-Way boundaries at the locations noting in Task 1
any survey monuments found.
• Topography mapping with one foot contour intervals.
• Outline of existing sidewalk,curbs, depressed curb and driveways
Professional Services Agreement, Preconstruction Surveying for Project# 18020500 Page 11 of 13
• Centerline, striping, breaklines and edges of pavement, curbs and sidewalks of Center
Road and at E. Columbia St, and Frank Beck road to 75 feet from the Centerline of
Center Road,
• Identification of above ground and underground utilities, storm drainage and culverts
• Fence lines, walks,trails, etc.
• Trees with a DBH equal to or greater than 4 inches
• Generally all substantial features and improvements within the limits of the project
within 5 feet of the edge of pavement or back of curb or sidewalk.
The horizontal datum for mapping shall be Washington State Plane North and vertical datum
shall be NAVD 88, (North American Vertical Datum of 1988). At least three permanent on-site
benchmarks (control points)will be established for future survey and construction work within
the project area.
Task 3 Construction Surveying
The Consultant may be considered for construction surveying services during the construction phase,
depending upon the Consultant's satisfactory performance of the current work scope, upon the
Consultant's level of interest in providing construction surveying, and upon negotiation of an
agreement covering construction surveying.
Deliverables
The final survey Topographic base map shall be delivered in a digital AutoCAD and/or Civil 3D
file format with an accompanying stamped mylar hard copy.
Time for Performance:
A 90% level of completion base map will be submitted to Jefferson County for review and
comment within 60 days of the notice to proceed. The final topographic and right-of-way base
map will be submitted on mylar and in AutoCad and/or Civil 3D".dwg"format within 14 days
of the County's approval.
Professional Services Agreement, Preconstruction Surveying for Project# 18020500 Page 12 of 13
Exhibit B
Payment for Surveying Services
Center Road MP 14.61-15.01 Resurface and Restore Project
LICENSED SURVEY- 2 MAN ESTIMATED
TASKS SURVEYOR TECH FIELD CREW HOURS/
$117.52 $56.50 $174.02 DOLLARS
Per Hour Per Hour Per Hour
TASK 1-Street Right of Ways Determination
Property Records Review and Associated Computations 9 0 0 9.00
Field Surveys and Monument Recovery 0 10 10.00
Task 1 Sub-Total Rights of Way Determination Hours 9 0 10 19
Dollars $1,057.68 $0.00 $1,740.20 $2,797.88
TASK 2-Topographic Survey and Base Map/Drawing
Preparation
Profesional Land Surveyor Coordination&Oversight 8 8
Field Surveys 30 30
Survey Note Reduction and Map/Drawing Preparation 16 16
Task 2 Sub-Total Topographic Survey&Base Map Preparation
Hours 8 16 30 54
Dollars $940.16 $904.00 $5,220.60 $7,064.76
Total Hours 17.00 16.00 40.00 73.00
Total Dollars $1,997.84 $904.00 $6,960.80 "$9,862.64
Professional Services Agreement, Preconstruction Surveying for Project# 18020500 Page 13 of 13