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Home My WebLink About38 20STATE OF WASHINGTON Jefferson County ORDER: SUPPLEMENTAL BUDGET } REDUCTIONS FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 3 8 - 2 0 IN RESPONSE TO THE COVID-19 PANDEMIC I WHEREAS, the recession triggered by the Covid-19 pandemic is significantly reducing revenues available to fund county services; and WHEREAS, expenditure budgets of some county funds must be reduced to protect the long-term financial viability of the county, particularly in the general fund; and WHEREAS, the County Commissioners issued budget reduction targets for each department in the general fund; and WHEREAS, each general fund department has submitted expenditure budget reductions necessary to meet those targets, along with a number of related revenue reductions, as laid out in the summary table below; and WHEREAS, certain other fund managers submitted revenue and expenditure budget reductions, also laid out in the summary table below: Dept # General Fund Department 2020 Expenditure Budget One-time Reduction Ongoing Reduction Revised 2020 Rildpret Revenue Reduction 10 Assessor 1,013,050 24,000 4,500 984,550 20 Auditor 750,750 7,541 743,209 21 Elections 324,026 2,428 321,598 50 Clerk 495,606 11,670 2,173 481,763 4,591 59 CAO 438,600 1,500 6,802 430,298 60 Commissioners 570,395 5,000 565,395 63 Planning Commission 40,138 20,500 19,638 67 EOC 212,445 1,500 1,500 209,445 80 District Court 930,888 8,200 4,100 918,588 110 Juvenile 1,233,745 5,342 5,600 1,222,803 150 PAO 1,332,204 4,860 5,229 1,322,115 151 Coroner 41,509 594 225 40,690 180 Sheriff 6,728,300 29,208 29,209 6,669,883 240 Superior Court 379,455 1,601 1,601 376,253 250 Treasurer 523,911 2,305 2,305 519,301 261 Op transfers 3,237,086 18,573 3,218,513 Total 18,455,368 116,280 91,786 18,247,302 4,591 Fund Department -Other Funds 2020 Expenditure Budget One-time reduction Ongoing reduction Revised 2020 Budget Revenue Reduction 105 Auditors O & M 64,030 989 63,041 106 Courthouse Facilitator 5,593 296 5,297 1,500 108 WSU Cooperative Ext. 456,009 1,746 454,263 2,000 127 Public Health 5,306,394 6,779 5,299,615 6,779 128 Water Quality 1,416,768 105 1,416,663 105 143 Dept. of Community 1,691,975 41,696 1,650,279 5,109 Total 8,940,769 49,865 1,746 8,889,158 15,493 WHEREAS, the Jefferson County Board of Commissioners did on the 81 day of June, 2020, set a hearing on said need for the 22' day of June, 2020, at the hour of 10:30 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on June 10 and 17, 2020 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, that supplemental budget reductions be considered for the above noted funds. 4 PFRO1," this 22a' day of June, 2020. .�� a.. i x 'J I ATTE P.' -} sJ ]•� 6 a 6// , Carolyn allaway, CMC Deputy Clerk of the Board Chair David Sullivan, Member Kate Dean, Member Page 2 of 2 GENERAL FUND BUDGET REDUCTION DETAIL 2-Jun-20 EXPENDITURES Current One-time On-going Amended Fund# BARS Description Budget reduction reduction Budget Assessor 001010000 51424.10.0130 Residential Appraiser 47,474.00 (10,000.00) 37,474.00 001010000 51424.10.0000 Clerk Hire 14,950.00 (14,000.00) 950.00 001010000 51410.64.0030 Capital Outlay 5,000.00 (4,500.00), 500.00 001010000 Total (24,000.00) (4,500.00) Auditor 001020000 51423.10.0000 Salaries&Wages-Auditor Fund 508,914.00 (5,355.00) 503,559.00 001020000 51423.20.0000 Benefits-Auditor Fund 205,138.00 (2,186.00) 202,952.00 001020000 Total (7,541.00), Elections 001021000 51170.10.0000 Salaries&Wages-Election 54,126.00 (919.00) 53,207 00 001021000 51170.20.0000 Benefits-Election 22,872.00 (401.00) 22,471.00 001021000 51180.10.0000 Salaries&Wages-Voter Reg 58,176.00 (794.00) 57,382.00 001021000 51180.20.0000 Benefits-Election 21,415.00 (314.00) 21,101.00 001021000 Total - (2,428.00)', Clerk 001050000 .51230.43.0000 Travel 3,000.00 (3,000.00) 001050000 .51230.49.0020 Schools and Seminars 2,000.00 (2,000.00) - 001050000 51230.10.0080 Salary Clerk/Facilitator 26,081.00 (1,670.00) 24,411.00 001050000 .51230.10.0600 Clerk Hire 17,056.00 (5,000.00) 12,056.00 001050000 .51230.10.0600 Clerk Hire 17,056.00 (2,173.00) 14,883.00 001050000 Total (11,670.00) (2,173.00) County Administrator 001059000 51310.41.0020 Public Relations Services 1,752.00 (1,752.00)', - 001059000 51310.41.0040 Professional Services 13,050.00 (1,500.00) (5,050.00) 6,500.00 001059000 Total (1,500.00) (6,802.00) Board of County Commissioners 001060000 51160.43.0000 Travel 11,266.00 (4,000.00) 7,266.00 001060000 51160.49.0040 Schools&Seminars 5,237.00 (1,000.00), 4,237.00 001060000 Total (5,000.00) Planning Commission 001063000 55860.10.0000 salaries&wages 38,985.00 (20,000.00) 18,895.00 001063000 55860.44.0000 advertising 1,250.00, (500.00) 750.00 001063000 Total (20,500.00) - Emergency Management 001067000 52510.43.0000 Travel 5,000.00 (1,500.00) (1,500.00), 2,000.00 001067000 Total (1,500.00) (1,500.00) District Court 001080000 51240.43.0000 Travel 5,000.00 (4,000.00) (1,000.00), - 001080000 51240.49.0020 Jury Fees 13,000.00 (2,200.00) 10,800.00 001080000 52330.31.0030 Elec HM Monitoring Equip Rental 5,250.00 (2,000.00) (2,500.00) 750.00 001080000 51240.42.0010 Postage 4,000.00 (600 00), 3,400.00 I 001080000 Total (8,200.00) (4,100.00), Juvenile Services 001110000 52710.10.0026 Wages-E.C.Palmer 48,838.00 (1,942.00) 46,896.00 001110000 52710.31.0090 CJAA 35,000.00 (3,400.00) 31,600.00 001110000 52710.41.0055 TutoriaVBecca 10,000.00 (2,000.00) 8,000.00 001110000 52710.41.0060 Diversion 13,000.00 (3,200.00) 9,800.00 001110000 52710.41.0020 Evaluations 1,500.00 (400.00) 1,100.00 001110000 Total (5,342.00) (5,600.00) Prosecuting Attorney 001500000 51510.92 .0010 Telephone 1,251.00 (1,251.00) - 001500000 51510.31.0010 Office Supplies 9,432.00 (500.00) 8,932.00 001500000 51510.42.0100 Postage 1,154.00 (200.00) 954.00 001500000 51510.43.0000 Travel 10,881.00 (1,400.00) (600.00) 8,881.00 001500000 51510.49.0010 Dues Subscriptions memberships 31,931.00 (2,010.00) (1,022.00) 28,899.00 001500000 51510.49.0020 Trial Related 12,797.00 (1,606.00) 11,191.00 001500000 51510.49.0030 Schools seminars 7,418.00 (750.00) (750.00) 5,918.00 001500000 Total (4,860.00) (5,229.00) Coroner °001510000 56310.49.0000 Dues Subscriptions Memberships 394.00 (394.00) - V001510000 56320.43.0000 Travel 1,236.00 (200.00) 1,036.00 "001510000 56320.93.0010 Health Department Vaccines 225.00 (225.00) - 001510000 Total (594.00) (225.00) Sheriff 001180000 59423.64.0700 Jail Capital Equip 130,000.00 (29,208.00) 100,792.00 001180000 52110.41.0010 Pre-employment screening 14,995.00 (5,795.00) 9,200.00 001180000 52122.31.0020 Ammo and Range Supplies 15,000.00 (7,000.00) 8,000.00 001180000 52122.31.0000 Operating supplies Patrol 106,348.00 (13,414.00) 92,934.00 001180000 52310.31.0020 Operating Supplies Jail 20,000.00 (3,000.00) 17,000.00 001180000 Total (29,208.00) (29,209.00)', Superior Court 001240000 51221.31.0010 OFFICE SUPPLIES 4,590.00 (877.00) 3,713.00 001240000 51221.48.0000 REPAIR&MAINTENANCE 1,724.00 (724.00) 1,000.00 001240000 51221.43.0000 TRAVEL 3,462.00 (1,601.00), 1,861.00 001240000 Total (1,601.00) (1,601.00), Treasurer 001250000 51422.10.0600 Clerk Hire 3,450.00 (195.00) (2,305.00) 950.00 001250000 51422.31.0010 Office&Micro Fische Supplies 14,898.00 (1,000.00) 13,898.00 001250000 51422.43.0000 Travel 2,026.00 (1,110.00), 916.00 001250000 Total (2,305.00) (2,305.00), Operating Transfers 001261000 59700.00.0010 SUBSTANCE ABUSE 56,560.00 (498.00) 56,062.00 001261000 59700.00.0050 COOPERATIVE EXTENSION 204,230.00 (1,745.00), 202,485.00 001261000 59700.00.0099 PARKS&RECREATION 520,540.00 (4,581.00) 515,959.00 001261000 59700.00.0113 TR TO 4H AFTER SCHOOL 48,137.00 (254.00) 47,883.00 001261000 59700.00.0155 TR TO VETERANS 17,860.00 17,860.00 001261000 59700.00.0160 HEALTH DEPARTMENT 653,208.00 (5,748.00) 647,460.00 001261000 59700.00.0162 HEALTH-PUBLIC HEALTH NURSE 60,604.00 (533.00) 60,071.00 001261000 59700.00.0166 TR TO N/R-COUNTY LAKES 16,960.00 (105.00)! 16,855.00 001261000 59700.00.0002 COMMUNITY DEVELOPMENT(DC, 580,540.00 (5,109.00) 575,431.00 001261000 Total - (18,573.00) Grand Total (116,280.00) (91,786.00) REVENUE REDUCTIONS Current One-time On-going Amended Fund# BARS Description Budget reduction reduction Budget Clerk 001050000 34123.00.0000 SC Civil, Probate&Domestic Rel 35,000.00 (2,300.00) 32,700.00 001050000 34123.51.0000 Stabilization Fund Surcharge 3,500.00, (400.00) 3,100.00 County 001050000 34134.00.0000 Superior Court Records Services 30,000.00 (1,500.00) 28,500.00 001050000 34134.03.0000 Reimburse Collection Costs 5,000.00 (391.00) 4,609.00 OTHER FUNDS BUDGET REDUCTION DETAIL 2-Jun-20 EXPENDITURES Current One-time On-going Amended Fund# BARS Description Budget reduction reduction Budget Auditor's O&M 105000010 51170.10.0000 Salaries&Wages-Auditor's O&M $6,082.00 (701.00) 5,381.00 105000010 51170.20.0000 Benefits-Auditor's O&M 3,013.00 (288.00)', 2,725.00 105000010 Total (989.00) Courthouse Facilitator Fund 106000010 51230.10.0000 Courthouse Facilitator Salary 3,726.00 (296.00) 3,430.00 106000010 Total (296.00) WSU Cooperative Ext. 108000010 57121.10.0050 OFFICE ASSISTANT-Admin Clerk 1 31,431.00 (1,225.00) 30,206.00 108000010 57121.20.0000 PERSONNEL BENEFITS 30,505.00 (521.00), 29,984.00 108000010 Total - (1,746.00) Public Health 127000010 56200.43.0000 Travel-Admin(AFH140) 2,030.00 (1,774.00) 256.00 127000010 56210.43.0000 Travel-EPH(EFH 140) 5,482.00 (655.00)', 4,827.00 127000010 56220.43.0000 Travel-CH(CFH140) 20,903.00 (930.00) 19,973.00 127000010 56200.49.0020 Training-Admin(AFH140) 2,470.00', (1,729.00)', 741.00 127000010 56210.49.0020 Training-EPH(EFH140) 7,495.00 (665.00) 6,830.00 127000010 56220.49.0020 Training-CH(CFH140) 10,615.00, (1,026.00), 9,589.00 127000010 Total (6,779.00) Water Quality 128000010 55310.10.0685 Clerk Hire-Summer Intern 4,158.00 (94.00) 4,064.00 128000010 55310.20.0000',Benefits 202,773.00 (11.00) 202,762.00 128000010 Total (105.00) Dept of Community Dev. 143000010 55865.10.0000 Comm Dev Technician I-reception 54,301.24', (27,150.62) 27,150.62 (6 months) 143000010 55865.10.0000',Comm Dev Technician I-permit tech 43,882.80 (11,938.80) 31,944.00 143000010 55810.10.0040 Office Coordinator 47,977.44, (2,606.28) 45,371.16 143000010 Total (41,695.70) - Grand Total (49,864.70) (1,746.00) REVENUE REDUCTIONS Current One-time On-going Amended Fund# BARS Description Budget reduction reduction Budget Courthouse Facilitator Fund 106000010 34650.01.0000 Facilitator Surcharge 3,500.00 (1,100.00) 2,400.00 106000010 34650.02.0000 Facilitator User Fee 1,000.00 (400.00) 600.00 106000010 Total (1,500.00)i, - WSU Cooperative Ext. 108000010 39700.00.0010 GF Transfer In 204,230.00 (1,745.00) 202,485.00 108000010 39700.00.0050 GF Transfer in for 4-H 48,137.00 (254.00) 47,883.00 108000010 Total - (1,999.00) Public Health 127000010 39700.00.0160 GF Transfer In 653,208.00 (5,748.00) 647,460.00 127000010 39700.00.0330 GF Transfer in for Health Nurse 60,604.00 (533.00) 60,071.00 127000010 39700.00.0320 GF Transfer In for Substance Abuse 56,560.00 (498.00) 56,062.00 127000010 Total - (6,779.00) Water Quality 128000010 39700.00.0155 GF Transfer In for County Lakes 16,960.00 (105.00)', 16,855.00 128000010 Total - (105.00) Dept of Community Dev. 143000010 39700.00.0010 GF Transfer In 580,540.00', (5,109.00) 575,431.00 143000010 Total - (5,109.00) Parks&Recreation 174000010 39700.00.0010 GF Transfer In 520,540.00 (4,581.00) 515,959.00 174000010 Total - (4,581.00) Grand Total (1,500.00) (18,573.00) JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners �) Philip Morley, County Administrator r FROM: Mark McCauley, Central ector/ DATE: June 22, 2020 SUBJECT: RESOLUTION No. re: Supplemental Budget Reductions for Various County Funds in Response to the Covid-19 Pandemic STATEMENT OF ISSUE: The Covid-19 pandemic has triggered a recession which is significantly reducing revenues available to fund county services. In order to mitigate the loss of revenue expenditure budgets in general fund departments and certain other funds need to be reduced. This will help cushion the loss and will help maintain the long-term financial viability of the county. ANALYSIS: Staff updated the general fund six -year model using the projected revenue losses of $965,000 in 2020 and $1,265,000 in 2021. The model indicated that the general fund budget needed to be reduced by .088 percent or by $150,192. The Board of County Commissioners approved staff recommended reduction target for each general fund department, which were then issued to the departments. The reductions submitted by the general fund departments total $208,066 and are summarized in the attached hearing resolution and detailed in the attached. A number of managers of other funds also submitted expenditure and revenue budget reductions which are also summarized in the attached hearing resolution and detailed in the attached tables. A Hearing Notice for this hearing was approved by the Board of County Commissioners and June 8, 2020. FISCAL IMPACT: General Fund: expenditure budget reduction of $208,066 and revenue reduction of $4,591 for a total impact of $212,657. Other funds: expenditure budget reductions of $51,611 and revenue reductions of $20,074 (most of which resulted from reductions in transfers from the General Fund) for a total impact of $71,685. RECOMMENDATION: That the Board of County Commissioners approve the attached Resolution approving the proposed Covid-19 budget reductions. REVIEWED BY: G i ip Morley, Co t ator Date