HomeMy WebLinkAbout070620_ca03 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: July 6, 2020
SUBJECT: AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding;
Reduction in Funding $9,023 for a Total of$35,136; Jefferson County Public
Works, Parks & Recreation Division
STATEMENT OF ISSUE: The Board of County Commissioners are asked to approve an
amendment reducing funding to the Jefferson County Parks & Recreation Division from Fund 125
Hotel/Motel used to promote and operate several County campgrounds in 2020.
ANALYSIS: The COVID-19 Pandemic has severely reduced tourism, and thus, is also reducing
lodging tax revenue to Fund 125 Hotel/Motel, that funds the County's tourism promotion activities
authorized by state law.
On May 26, the County Commissioners passed a motion approving the 2020 voluntary award
revisions for tourism promotion activities as recommended by the Lodging Tax Advisory Committee,
including earmarking the 2020 reductions by each tourism promotion organization for potential use in
2021 by the same organization. However, several organizations already had executed contracts for
2020 before being approached about voluntarily offering to make reductions.
The proposed Amendment implements the reduction in funding in 2020 for the Jefferson County
Parks & Recreation Division(JCPR), and earmarks the dollars reduced for potential use in 2021,
subject to a future recommendation by the Lodging Tax Advisory Committee subject to approval by
the Commissioners.
FISCAL IMPACT: An original allocation to JCPR of$44,159 in Hotel-Motel funds to promote and
continue operation of campgrounds of Jefferson County has voluntarily been reduced to $35,136 for
2020. JCPR will refund to the COUNTY Fund 125 an amount of$9,023. The $9,023 reduction is
earmarked for potential use by the JCPR to promote and continue operation of County Campgrounds in
2021, contingent on a recommendation by the Lodging Tax Advisory Committee to award those funds to
the JCPR in 2021 and approval by the Board of County Commissioners.
RECOMMENDATION: Approve and sign the amendment to agreement.
REVI _ _D BY•
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CONTRACT AMENDMENT#1
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY PARKS AND RECREATION DIVISION
For Hotel-Motel Funding 2020
This Amendment#1 is by and between JEFFERSON COUNTY(hereinafter known as "COUNTY"and the
JEFFERSON COUNTY PUBLIC WORKS PARKS AND RECREATION DIVISION(hereinafter known as"JCPR").
WHEREAS,the COUNTY and the JCPR entered into an Agreement on January 21,2020 for Hotel-Motel Funding in
2020;and
WHEREAS,the parties desire to amend the terms of that Agreement;and
WHEREAS,in recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic,the JCPR
has volunteered to reduce the amount of their 2020 grant funding;and
WHEREAS,on May 19,2020 the Jefferson County Lodging Tax Advisory Committee(LTAC)reviewed and
recommended a reduction in the amount of$9,023;
NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the Agreement
executed on January 21,2020 is hereby amended as follows:
1. Paragraph 1 of"Section 1:Services To Be Performed"of the January 21,2020 Agreement is hereby amended as
follows:
1. JCPR shall use its capabilities and utilize up to$35,136 of funding provided under this agreement to promote and
continue the operation of Lake Leland Campground,Upper and Lower Oak Bay Campground and Quilcene
Campground,restricted to any of the eligible items in the itemized list of proposed tourism promotion services,a
copy of which is incorporated herein as Exhibit A.
2. Paragraph 2 is added to"Section 1:Services To Be Performed"of the January 21,2020 Agreement as follows:
2. In recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic,the JCPR may
substitute other Promotion and Campground Operations Services in 2020 in using the funding provided through this
Agreement,upon prior presentation of an itemized list to the Lodging Tax Advisory Committee(LTAC)and
affirmative vote by the LTAC recommending that the JCPR proceed with the proposed substitution.In such case no
amendment to this Agreement shall be required and the JCPR may use the funding to perform the substitute
Promotion Services in 2020.
3. Paragraph 2 of"Section 3:Responsibility of Jefferson County"of the January 21,2020 Agreement is hereby amended as
follows:
2. The County recognizes that an original allocation to JCPR of$44,159 in Hotel-Motel funds to promote and continue
operation of campgrounds of Jefferson County has voluntarily been reduced by$9,023 because of the impacts of the
COVID-19 pandemic,resulting in an allocation of$35,136 in 2020.Therefore,funding is in the sum of$35,136 for
2020. Payment has already been made to the JCPR in the amount of$44,159.JCPR will refund to the COUNTY
Fund 125 an amount of$9,023.
4. Paragraph 3 is added to"Section 3:Responsibility of Jefferson County"of the January 21,2020 Agreement as follows:
3. The$9,023 reduction from 2020 is earmarked for potential use by the JCPR to promote and continue operation of
County Campgrounds in 2021,contingent on a recommendation by the Lodging Tax Advisory Committee to award
those funds to the JCPR in 2021 and approval by the Board of County Commissioners.
5. All other terms and conditions of the original Agreement executed on January 21,2020 will remain the same.
APPROVED and signed this 6th day d July,2020.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Attest:
Greg Brotherton,Chair
Carolyn Gallaway,
Deputy Clerk of the Board
Approved as to Form: JEFFERSON COUNTY PUBLIC WORKS
7/2/2020
Philip Hunsucker, Monte Reinders
Chief Civil Deputy Prosecuting Attorney Public Works Director/County Engineer