HomeMy WebLinkAbout070620_ca07 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: July 6,2020
SUBJECT: AGREEMENT, Amendment No. 1 re: 2020 Lodging Tax Grant Funding;
Reduction in Funding $63,550 for a Total of$136,450; Tourism Coordinating
Council
STATEMENT OF ISSUE: The Board of County Commissioners are asked to approve an
amendment reducing funding to the Tourism Coordinating Council from Fund 125 Hotel/Motel, used
to promote tourism in Jefferson County in 2020.
ANALYSIS: The COVID-19 Pandemic has severely reduced tourism, and thus, is also reducing
lodging tax revenue to Fund 125 Hotel/Motel, that funds the County's tourism promotion activities
authorized by state law.
On May 26, the County Commissioners passed a motion approving the 2020 voluntary award
revisions for tourism promotion activities as recommended by the Lodging Tax Advisory Committee,
including earmarking the 2020 reductions by each tourism promotion organization for potential use in
2021 by the same organization. However, several organizations already had executed contracts for
2020 before being approached about voluntarily offering to make reductions.
The proposed Amendment implements the reduction in funding in 2020 for the Tourism Coordinating
Council (TCC), and earmarks the dollars reduced for potential use in 2021, subject to a future
recommendation by the Lodging Tax Advisory Committee subject to approval by the Commissioners.
FISCAL IMPACT: An original allocation to TCC of$200,000 in Hotel-Motel funds to promote
tourism in Jefferson County has voluntarily been voluntarily reduced to $136,450 for 2020. The $63,550
reduction is earmarked for potential use by the TCC to promote Jefferson County tourism in 2021,
contingent on a recommendation by the Lodging Tax Advisory Committee to award those funds to the
TCC in 2021 and approval by the Board of County Commissioners.
RECOMMENDATION: Approve and sign the amendment to agreement.
RE. EWED BY:
-74204E"4)e2
Philip Mo e , Coun y mmistrator Date:
CONTRACT AMENDMENT#1
By and Between
JEFFERSON COUNTY
and
JEFFERSON COUNTY TOURISM COORDINATING COUNCIL
For Hotel-Motel Funding 2020
This Amendment#1 is by and between JEFFERSON COUNTY (hereinafter known as"COUNTY"and the
JEFFERSON COUNTY TOURISM COORDINATING COUNCIL(hereinafter known as"TCC").
WHEREAS,the COUNTY and the TCC entered into an Agreement on January 21,2020 for Hotel-Motel
Funding in 2020; and
WHEREAS,the parties desire to amend the terms of that Agreement; and
WHEREAS,in recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic,
the TCC has volunteered to reduce the amount of their 2020 grant funding;and
WHEREAS,on May 19,2020 the Jefferson County Lodging Tax Advisory Committee(LTAC)reviewed and
recommended a reduction in the amount of$63,550;
NOW,THEREFORE,IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN that the
Agreement executed on January 21,2020 is hereby amended as follows:
1. Paragraph 4 is added to"Section 1:Services To Be Performed"of the January 21,2020 Agreement as follows:
4. In recognition of the unavoidable disruption to tourism activities from the COVID-19 pandemic,the TCC
may substitute other Promotion Services in 2020 in using the funding provided through this Agreement,
upon prior presentation of an itemized list to the Lodging Tax Advisory Committee(LTAC)and
affirmative vote by the LTAC recommending that the TCC proceed with the proposed substitution.In such
case no amendment to this Agreement shall be required and the TCC may use the funding to perform the
substitute Promotion Services in 2020.
2. Paragraph 2 of"Section 3:Responsibility of Jefferson County"of the January 21,2020 Agreement is hereby
amended as follows:
2. The County recognizes that an original allocation to TCC of$200,000 in Hotel-Motel funds to promote
Jefferson County has voluntarily been reduced by$63,550 because of the impacts of the COVID-19
pandemic,resulting in an allocation of$136,450 in 2020.Therefore,funding is in the sum of$136,450 for
2020.Payment is to be predicated on submittal of reports defined in Section 2. Except as provided below
in Paragraph 3,payment will be made by the COUNTY upon receipt of an invoice on the next available
billing cycle.
3. Paragraph 4 is added to"Section 3: Responsibility of Jefferson County"of the January 21,2020 Agreement as
follows:
4. The$63,550 reduction from 2020 is earmarked for potential use by the TCC to promote Jefferson County
in 2021,contingent on a recommendation by the Lodging Tax Advisory Committee to award those funds
to the TCC in 2021 and approval by the Board of County Commissioners.
4. All other terms and conditions of the original Agreement executed on January 21,2020 will remain the same.
APPROVED and signed this 6th day of July,2020.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Carolyn Gallaway,CMC Greg Brotherton, Chair
Deputy Clerk of the Board
Approved as to Form: JEFFERSON COUNTY
--- 7/2/2020 TOURISM COORDINATING COUNCIL
Philip Hunsucker,
Chief Civil Deputy Prosecuting Attorney Authorized Official