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HomeMy WebLinkAbout070620_ca09 ¢s°N co I .,. . ± DRAFT t` _..../y `5Il1NCiS� MINUTE S Jefferson County Board of Commissioners Regular Meeting — Monday, June 22, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time and the Board addressed the cancelled Special Meeting on June 19, 2020 due to technical difficulties. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding comments submitted. • Comment regarding camping in Jefferson County and requesting a response from County staff. • Comment regarding comments submitted and pronunciation of her name. • Comment regarding gun noise coming from the Port Townsend gun club. • Comment regarding the Ferry Advisory Committee meeting room space. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. PROCLAMATION re: JUNETEENTH: Commissioner Dean discussed the proposed proclamation regarding Juneteenth and discussed the festivities held on June 19, 2020 in Jefferson County to celebrate the liberation of the last slave in the United States. She stated that many believe Juneteenth should be a national holiday. After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Conservation Futures Applications for 2019 to include;1) Arlandia; 2) Carleson Chimacum Creek 0 & M; 3) Duckabush Floodplain 0 & M; 4) Hannan Farm; 5) Quilcene Headwaters to Bay Preservation(2020); 6) Ruby Ranch Preservation(2020); 7) Snow Creek Watershed 0 & M; and 8) Upper Tarboo Wetlands Acquisition and Restoration; Hearing Scheduled for Monday, July 13, 2020 at 10:30 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington 1 DRAFT Commissioners Meeting Minutes of June 22, 2020 2. AGREEMENT re: Providing COVID-19 Sneeze Guards for additional protection for county staff and the general public at public interaction counters and at personal work stations; In the Amount of$57,700; Jefferson County Central Services; Bear Wood Windows, Inc. 3. AGREEMENT re: Preparation of Video Stories about Jefferson County Marine Resources Committee Projects; In the Amount of$5,300 Funded by Grant No. SEANWS-2019-JeCoWS- 00007 Northwest Straits Agreement with Washington State Department of Ecology; Jefferson County Extension, Washington State University; Plumb Productions 4. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$4,200; Jefferson County Public Health; Concerned Citizens 5. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$13,441; Jefferson County Public Health; Skookum Contract Services 6. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$4,347; Jefferson County Public Health; Cascade Community Connection 7. AGREEMENT and Project Prospectus re: Upper Hoh Road M.P. 7.9 - M.P. 8.0 Emergency Repair, County Project No. 18020381; Estimated Amount of$446,965, Project Funded 100% by the Federal Highway Administration; Jefferson County Public Works; Washington State Department of Transportation 8. EASEMENT re: To Install, Construct, Operate, Maintain, Repair, Replace, Improve and Remove Utility Systems for Elkins Road Utility Easement, Parcel No. 901 111 009; Jefferson County Public Works; Jefferson County Public Utility District(PUD)No. 1 9. Authorization for County Administrator to Sign AGREEMENT,Amendment No. 1 re: Section 125 Benefits Plan; No Dollar Amount, Temporarily Adopt Selected Election Changes; AFLAC 10. MINUTES re: Regular Meeting Minutes of June 15, 2020 11. ADVISORY BOARD APPOINTMENT re: Developmental Disabilities Advisory Board; Three (3) Year Term to Expire June 22, 2023; Cherish Cronmiller, OlyCAP Executive Director 12. Payment of Jefferson County Payroll Warrants Dated June 19, 2020 Totaling $73,367.50 and A/P Warrants Done by Payroll Dated June 6, 2020 Totaling $139,329.77 and Dated June 19, 2020 Totaling $15,610.54 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: COVID-19 Pandemic Related Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley and County Administrator Philip Morley reviewed the budget appropriation requests. Chair Brotherton opened the hearing to allow public testimony. Hearing no testimony, he closed the public hearing. After discussion, Commissioner Dean moved to approve RESOLUTION NO. 38-20 re: COVID-19 Pandemic related Budget Appropriations/Extensions; Various County Departments. 2 DRAFT Commissioners Meeting Minutes of June 22, 2020 Commissioner Sullivan seconded the motion which carried by a unanimous vote. The Board asked Director McCauley about the sneeze guard installations in County facilities. ADDITIONAL BUSINESS DISCUSSION re: In the Matter of Submitting an Application to Washington State to Allow Jefferson County to Move to Phase 3 Reopening Under the Safe Start Washington Plan During the COVID-19 Pandemic: Due to technical issues at a previously scheduled Special Meeting on June 19, 2020, the Commissioners had to delay approval of a Phase 3 application until today. The Commissioners discussed the Board of Health's recommendation for Jefferson County to submit an application to Washington State on June 29, 2020 to allow Jefferson County to move to Phase 3 Reopening under the Safe Start Washington Plan during the COVID-19 Pandemic. After discussion, Commissioner Dean moved to approve RESOLUTION NO.39-20 re: Submitting an Application to Washington State to Allow Jefferson County to Move to a Phase 3 Reopening Under the Safe Start Washington Plan During the COVID-19 Pandemic. Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator Philip Morley explained that Public Health Director Vicki Kirkpatrick requested the Board make a motion to approve a Transmittal Letter to the State Secretary of Health John Weisman regarding Jefferson County's request to move into Phase 3. Commissioner Dean moved to approve the letter, with edits to the date of the Board of County Commissioners' approval and the date of the letter as June 29, 2020. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:04 a.m. and reconvened at 11:11 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed topics to discuss during the afternoon session and recent meetings they attended and upcoming meetings. The meeting was recessed at 11:44 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Business Assistance Small Grant Program: Economic Development Council (EDC) Team Jefferson Executive Director Brian Kuh and Jefferson County Chamber Director Arlene Allen briefed the Board on the grant program. MOTION: After discussion, Commissioner Sullivan moved to direct staff to develop contracts for Cares Act Funding in the amount of$125,000 for the EDC to distribute. Commissioner Dean seconded the motion which carried by a unanimous vote. • Update re: COVID-19 County Coordination meeting discussion • Homeless Housing/Affordable Housing • Community Outreach re: Intergovernmental Coordinating Committee (ICC); creating subcommittees • Brinnon School Sign • Port Hadlock Sewer Project; grant funding • Readiness and Environmental Protection Integration(REPI) Landscape Designation/Funding • Go To Webinar, and other remote meeting platforms 3 Commissioners Meeting Minutes of June 22, 2020 RAFT • BOCC Special Meeting: MOTION: Commissioner Dean moved to set a Special Meeting on Monday, June 29, 2020 at 9:45 a.m. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:35 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 ��SOA BOG r c�t�®f Or 4 • PORT OF „ . PUD Townsend PORT TOWN. END Jefferson County Publec tJtklety Ontrect Public Health MINUTES DRAFT Joint Special Meeting Jefferson County Board of Commissioners, Port Townsend City Council, Port of Port Townsend Commission, Jefferson County Public Utility District No. 1 Board of Commissioners Wednesday, June 17, 2020 at 5:00 p.m. Commissioners' Chambers 1820 Jefferson Street, Port Townsend CALLS TO ORDER: The Joint Special Meeting of the Jefferson County Board of Commissioners, Port Townsend City Council, Jefferson County Public Utility District(PUD)No. 1 and Port of Port Townsend was called to order at 5:00 p.m. The following members and staff participated remotely and introduced themselves: Jefferson County Board of Commissioners: Chair Greg Brotherton, Commissioner David Sullivan, and Commissioner Kate Dean. Jefferson County Staff: County Administrator Philip Morley Port Townsend City Council: Mayor Michelle Sandoval, Councilmember Ariel Speser, Councilmember Monica Mick-Hager, Councilmember Owen Rowe, Councilmember Pamela Adams, and Councilmember David Faber. Port Townsend City Staff: City Manager John Mauro Jefferson County Public Utility District(PUD) No. 1 Board of Commissioners: Commissioner/President Dan Toepper, Commissioner Jeff Randall, Commissioner Kenneth Collins and PUD General Manager Kevin Streett. Port of Port Townsend Commission: Commissioner/President Pete Hanke, Commissioner Pam Petranek, Commissioner Bill Putney and Executive Director Eron Berg. PURPOSE OF MEETING: Jefferson County Board of Commissioners Chair Greg Brotherton explained that the purpose of the Joint Special Meeting is to collaborate as a community on ways to address the impact of COVID-19 on the County. STAFF PRESENTATIONS: City Manager John Mauro discussed the opportunity and need for collaboration, Port of Port Townsend Executive Director Eron Berg and PUD General Manager Kevin Streett discussed recovery and resiliency focus areas, and County Administrator Philip Morley reviewed the proposed Joint Resolution that would establish new committees to address the issues discussed during staff presentations. The Board of County Commissioners, PUD Commissioners, Port Townsend City Councilmembers, and the Port of Port Townsend Commissioners provided comments and asked questions. Joint Special Meeting Minutes of June 17, 2020 DRAFTPage 2 of 6 ADOPTION of JOINT RESOLUTION re: Establishment of a Multi-Governmental Process for Collaborating on the Establishment of a COVID-19 Recovery and Resilience Plan: After review of the proposed joint resolution, the following action was taken: Port of Port Townsend Commission: Commissioner Pam Petranek moved to approve RESOLUTION NO. 7-22-20. Commissioner Bill Putney seconded the motion which carried by a unanimous vote. Jefferson County Public Utility District No. 1 Board of Commissioners: Commissioner Jeff Randall moved to approve RESOLUTION NO. 20-015. Commissioner Kenneth Collins seconded the motion which carried by a unanimous vote. Port Townsend City Council: Councilmember David Faber moved to approve RESOLUTION NO. 20-036. Councilmember Pam Adams seconded the motion. The motion carried. Jefferson County Board of Commissioners: Commissioner David Sullivan moved approve RESOLUTION NO. 36-20. Commissioner Kate Dean seconded the motion which carried by a unanimous vote. INTERGOVERNMENTAL COORDINATING COMMITTEE RESPRESENTATIVES, ORGANIZATION and STAFFING: The following members will serve on the Intergovernmental Coordinating Committee (ICC): Kate Dean, David Faber, Pete Hanke, Eron Berg, Jeff Randall, Kevin Street, John Mauro and Philip Morley. NEXT STEPS and FUTURE MEETINGS: The first meeting of the Intergovernmental Coordinating Committee will be held remotely on Thursday, June 25, 2020 at 12:00 p.m. NOTICE OF ADJOURNMENT: The meeting was adjourned at 6:25 p.m. (signature pages to follow) Joint Special Meeting Minutes of June 17, 2020 DRAFT Page 3 of 6 APPROVED AND SIGNED this 17th day of June, 2020. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Deputy Clerk of the Board Kate Dean, Member Joint Special Meeting Minutes of June 17, 2020 Page 4 of 6 CITY OF PORT TOWNSEND,WASHINGTON DRAFT APPROVED AND SIGNED this 17th day of June, 2020. Attest: Joanna Sanders, MMC City Clerk Joint Special Meeting Minutes of June 17, 2020 Page 5 of 6 PORT OF PORT TOWNSEND APPROVED AND SIGNED this 17th day of June, 2020. R AFT ATTEST: Pam Petranek, Secretary Peter W. Hanke, President William W. Putney III, Vice President Joint Special Meeting Minutes of June 17, 2020 Page 6 of 6 PUBLIC UTILITY DISTRICT NO. 1 OF JEFFERSON COUNTY AFT DR APPROVED AND SIGNED this 17th day of June, 2020. Dan Toepper, President Kenneth Collins, Vice President ATTEST: Jeff Randall, Secretary SUN , DRAFT N GA-- MINUTES Special Meeting Jefferson County Board of Commissioners Friday, June 19, 2020, 1:00 p.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Due to COVID-19, no in-person attendance CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. DISCUSSION re: In the Matter of Submitting an Application to Washington State to Allow Jefferson County to Move to Phase 3 Reopening Under the Safe Start Washington Plan During the COVID-19 Pandemic: Chair Brotherton stated that as part of the Phase 3 reopening process, camping is now open unrestricted in Jefferson County. The Board reviewed the proposed resolution and Public Health Director Vicki Kirkpatrick explained the Board of Health's decision regarding Phase 3 and the process for submitting the application. Deputy Clerk of the Board Carolyn Gallaway was alerted by several individuals that the live streaming did not appear to be working and she requested a recess to address technical difficulties. The meeting was recessed at 1:12 p.m. During the recess, the Deputy Clerk of the Board determined that a new live stream session needed to be created. The meeting reconvened at 1:36 p.m. by Chair Brotherton. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker advised the Board cancel the meeting. The Board agreed the Phase 3 Reopening Resolution and Juneteenth Proclamation will be addressed during the next Board of County Commissioners' meeting. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 1:42 p.m. until the next regular meeting or special meeting as properly noticed JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Deputy Clerk of the Board Kate Dean, Member 1 ¢SoN DRAFT 9rK1 C0"C MINUTES Special Meeting Jefferson County Board of Commissioners Monday, June 29, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Due to COVID-19, no in-person attendance CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding the burn ban and fireworks. • Comment regarding Phase 3 reopening of Jefferson County. • Comment regarding the use of Vitamin C, HCQ, Zinc and COVID-19. • Comment regarding Phase 3 reopening of Jefferson County. • Comment regarding wearing face masks and other health issues affecting Americans. The Commissioners addressed comments and concerns raised during the Public Comment Period. DISCUSSION re: RESOLUTION re: Declaring a Jefferson County Burn Ban on Open Debris Burning Other Than Recreational Fires for the 2020 Fire Season: East Jefferson Fire Rescue Assistant Fire Chief Brian Tracer briefed the Board on the proposed resolution to ban open debris burning during the 2020 fire season. After discussion, Commissioner Dean moved to approve RESOLUTION NO. 40-20. Commissioner Sullivan seconded the motion which carried by a unanimous vote. DISCUSSION re: Payment of Jefferson County Vouchers/Warrants Dated June 22, 2020 Totaling$215,249.41 and Dated June 29,2020 Totaling$115,031.25(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.): Commissioner Dean moved to approve payment of Jefferson County Vouchers/Warrants as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:37 a.m. and reconvened at 9:45 a.m. with all three Commissioners present. 1 Commissioners Special Meeting Minutes of June 29, 2020 DRAFT WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. Public Health Director Vicki Kirkpatrick outlined the process for the Phase 3 application. RESOLUTION NO. 39-20 re: In the Matter of Submitting an Application To Washington State To Allow Jefferson County To Move To A Phase 3 Reopening Under The Safe Start Washington Plan During The COVID-19 Pandemic and Transmittal Letter re: Official Transmittal of Jefferson County's Phase 3 Application to Washington State: The Board discussed the issue. Commissioner Sullivan moved to rescind the resolution to move to Phase 3, and the transmittal letter. Commissioner Dean seconded the motion. After discussion, Chair Brotherton called for a vote on the motion. Commissioner Sullivan voted in favor of the motion. Chair Brotherton and Commissioner Dean voted against the motion. The motion failed. The Commissioners continued discussion on the issue and did not take action. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 11:35 a.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Deputy Clerk of the Board Kate Dean, Member 2