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RISK MANAGEMENT COMMITTEE
May 5, 2020 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. Members Philip Morley, Vicki
Kirkpatrick, Ruth Gordon and Willie Bence and Legal Counsel Philip Hunsucker participated in the
meeting remotely. Member Mark McCauley joined the meeting remotely shortly after the meeting
began.
APPROVAL OF MINUTES
Member Gordon moved to approve the regular meeting minutes of April 7, 2020 as presented. Member
Kirkpatrick seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:32 a.m. until 10:52 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Public Health Director, Superior Court Clerk, Emergency
Management Director, Central Services Director, Clerk of the Board/Risk Coordinator and Executive
Assistant/Claims Coordinator regarding Attorney -Client Privilege, Potential Litigation under exemption
RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Committee concluded the
Executive Session and resumed the regular meeting at 10:45 a.m.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-05-20
Claimant: Katherine Ney
Damages: $92.03
Allegation: Damaged Mailboxes
Risk Management Committee Meeting Minutes — May 5, 2020 Page: 2
The Committee reviewed the details of this claim. The claimant alleges that three (3) mailboxes were
damaged during snowplow operations conducted by Jefferson County Public Works Road Department
personnel on January 15, 2020. The Public Works Department submitted a recommendation to deny the
claim and noted that the photos, submitted by the claimant, do not show impact marks or paint transfer
and it is apparent that the damage resulted from indirect contact (heavy snow) rather than a direct strike
by a snowplow. Jefferson County Public Works also has "Mailbox Standards " on the Jefferson County
website, that in part states, "Repair of mailbox damage caused by snow, ice or other debris or material
directed at the mailbox by a Public Works snowplow or other piece of equipment is the responsibility of
the mailbox owner. " Member Gordon moved to deny claim #C-05-20. Member McCauley seconded the
motion which carried by a unanimous vote. The Executive Assistant/Claims Coordinator will draft a
letter of denial to be sent to the claimant.
Decision: Denied
NOTICE OF ADJOURNMENT
Member Kirkpatrick moved to adjourn the meeting at 10:47 a.m. until the next regular meeting or
special meeting as properly noticed. Member Gordon seconded the motion which carried by a
unanimous vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator