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Home My WebLink AboutM062220 SON CO ;, ttN'SNINcJS�y MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, June 22, 2020, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time and the Board addressed the cancelled Special Meeting on June 19, 2020 due to technical difficulties. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding comments submitted. • Comment regarding camping in Jefferson County and requesting a response from County staff. • Comment regarding comments submitted and pronunciation of her name. • Comment regarding gun noise coming from the Port Townsend gun club. • Comment regarding the Ferry Advisory Committee meeting room space. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. PROCLAMATION re: JUNETEENTH: Commissioner Dean discussed the proposed 1 a ion regarding Juneteenth and discussed the festivities held on June 19, 2020 in Jefferson roc am t p g g County to celebrate the liberation of the last slave in the United States. She stated that many believe Juneteenth should be a national holiday. After all three Commissioners read aloud the proclamation, Commissioner Dean moved to approve the proclamation. Commissioner Sullivan seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Conservation Futures Applications for 2019 to include;1) Arlandia; 2) Carleson Chimacum Creek 0 & M; 3) Duckabush Floodplain 0 & M; 4) Hannan Farm; 5) Quilcene Headwaters to Bay Preservation(2020); 6) Ruby Ranch Preservation(2020); 7) Snow Creek Watershed 0 &M; and 8)Upper Tarboo Wetlands Acquisition and Restoration; Hearing Scheduled for Monday, July 13, 2020 at 10:30 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, Washington 1 Commissioners Meeting Minutes of June 22, 2020 2. AGREEMENT re: Providing COVID-19 Sneeze Guards for additional protection for county staff and the general public at public interaction counters and at personal work stations; In the Amount of$57,700; Jefferson County Central Services; Bear Wood Windows, Inc. 3. AGREEMENT re: Preparation of Video Stories about Jefferson County Marine Resources Committee Projects; In the Amount of$5,300 Funded by Grant No. SEANWS-2019-JeCoWS- 00007 Northwest Straits Agreement with Washington State Department of Ecology; Jefferson County Extension, Washington State University; Plumb Productions 4. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$4,200; Jefferson County Public Health; Concerned Citizens 5. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$13,441; Jefferson County Public Health; Skookum Contract Services 6. AGREEMENT re: Provide Community Inclusion Services tailored to individual needs, interests, and abilities of adults with Developmental Disabilities to help them connect and contribute to their community; In the Amount of$4,347; Jefferson County Public Health; Cascade Community Connection 7. AGREEMENT and Project Prospectus re: Upper Hoh Road M.P. 7.9 - M.P. 8.0 Emergency Repair, County Project No. 18020381; Estimated Amount of$446,965, Project Funded 100%by the Federal Highway Administration; Jefferson County Public Works; Washington State Department of Transportation 8. EASEMENT re: To Install, Construct, Operate, Maintain, Repair, Replace, Improve and Remove Utility Systems for Elkins Road Utility Easement, Parcel No. 901 111 009; Jefferson County Public Works; Jefferson County Public Utility District(PUD)No. 1 9. Authorization for County Administrator to Sign AGREEMENT, Amendment No. 1 re: Section 125 Benefits Plan;No Dollar Amount, Temporarily Adopt Selected Election Changes; AFLAC 10. MINUTES re: Regular Meeting Minutes of June 15, 2020 11. ADVISORY BOARD APPOINTMENT re: Developmental Disabilities Advisory Board; Three (3) Year Term to Expire June 22, 2023; Cherish Cronmiller, OlyCAP Executive Director 12. Payment of Jefferson County Payroll Warrants Dated June 19, 2020 Totaling $73,367.50 and A/P Warrants Done by Payroll Dated June 6, 2020 Totaling $139,329.77 and Dated June 19, 2020 Totaling $15,610.54 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: COVID-19 Pandemic Related Budget Appropriations/Extensions; Various County Departments: Central Services Director Mark McCauley and County Administrator Philip Morley reviewed the budget appropriation requests. Chair Brotherton opened the hearing to allow public testimony. Hearing no testimony, he closed the public hearing. After discussion, Commissioner Dean moved to approve RESOLUTION NO. 38-20 re: COVID-19 Pandemic related Budget Appropriations/Extensions; Various County Departments. 2 Commissioners Meeting Minutes of June 22, 2020 Commissioner Sullivan seconded the motion which carried by a unanimous vote. The Board asked Director McCauley about the sneeze guard installations in County facilities. ADDITIONAL BUSINESS DISCUSSION re: In the Matter of Submitting an Application to Washington State to Allow Jefferson County to Move to Phase 3 Reopening Under the Safe Start Washington Plan During the COVID-19 Pandemic: Due to technical issues at a previously scheduled Special Meeting on June 19, 2020, the Commissioners had to delay approval of a Phase 3 application until today. The Commissioners discussed the Board of Health's recommendation for Jefferson County to submit an application to Washington State on June 29, 2020 to allow Jefferson County to move to Phase 3 Reopening under the Safe Start Washington Plan during the COVID-19 Pandemic. After discussion, Commissioner Dean moved to approve RESOLUTION NO. 39-20 re: Submitting an Application to Washington State to Allow Jefferson County to Move to a Phase 3 Reopening Under the Safe Start Washington Plan During the COVID-19 Pandemic. Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator Philip Morley explained that Public Health Director Vicki Kirkpatrick requested the Board make a motion to approve a Transmittal Letter to the State Secretary of Health John Weisman regarding Jefferson County's request to move into Phase 3. Commissioner Dean moved to approve the letter, with edits to the date of the Board of County Commissioners' approval and the date of the letter as June 29, 2020. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:04 a.m. and reconvened at 11:11 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed topics to discuss during the afternoon session and recent meetings they attended and upcoming meetings. The meeting was recessed at 11:44 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Business Assistance Small Grant Program: Economic Development Council (EDC) Team Jefferson Executive Director Brian Kuh and Jefferson County Chamber Director Arlene Allen briefed the Board on the grant program. MOTION: After discussion, Commissioner Sullivan moved to direct staff to develop contracts for Cares Act Funding in the amount of$125,000 for the EDC to distribute. Commissioner Dean seconded the motion which carried by a unanimous vote. • Update re: COVID-19 County Coordination meeting discussion • Homeless Housing/Affordable Housing • Community Outreach re: Intergovernmental Coordinating Committee (ICC); creating subcommittees • Brinnon School Sign • Port Hadlock Sewer Project; grant funding • Readiness and Environmental Protection Integration(KEPI) Landscape Designation/Funding • Go To Webinar, and other remote meeting platforms 3 Commissioners Meeting Minutes of June 22, 2020 • BOCC Special Meeting: MOTION: Commissioner Dean moved to set a Special Meeting on Monday, June 29, 2020 at 9:45 a.m. Commissioner Sullivan seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 3:35 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFER ON COUNTY BO OF COMMISSIONERS Greg Brotherton, Chair ii-goz)\ked>to iephz,ni6,,_65_._ ATTEST: - • "� David Sullivan, Member ca 6ek Carolyn Gallaway, CMC r Kate ean, Member Deputy Clerk of the Board 4