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HomeMy WebLinkAboutTreasurer - Investment Specialist/Accountant JEFFERSON COUNTY Job Description Job Title: Investment Specialist/Accountant Department: Treasurer Reports To: Chief Deputy Treasurer FLSA Exempt(Y/N): No Union: UFCW BBP: No Salary Level: Grade 29 Location: Courthouse Approved By: Human Resources Manager 4)6 0' Approved Date: July 2020 SUMMARY Organizes,manages and directs all activities of the financial and accounting functions of the Treasurer's Office, including all daily banking functions. Invests all County and Special Purpose Taxing District excess funds and school funds. Monitors and handles all bond payments for County and Districts. Maintains data and prepares reports. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Responds to citizen inquiries regarding personal and real property tax, excise tax, sales tax,RID,LID, PUD assessments, exemptions, foreclosure and distraint. Processes documents requiring extensive knowledge of procedures. Uses standard operating procedures or variations on standard procedures. Conducts all daily banking tasks including receipting and balancing of all deposits and electronic activity including warrant processing. Posts financial transactions and other data to maintain various fiscal accounts; logs all Fiscal Agent activity and balance to daily Fiscal Agent worksheet; prepare for computer input all transfer,revenue and coding adjustments received during the month; receipt all funds received in mail or deposited to checking accounts for all Districts; advises Departments and Districts on revenue accounting and investment concerns; prepare and receipt all revenue remitted from the State during the month; prepare remittance to City of Port Townsend, State Fire Patrol,taxes and fees collected for School Districts and the Peninsula Dispute Center;transfer monthly cash balances and Pool interest as requested by various funds;remit semiannual fiscal agent administrative fees as requested and breaks down excise tax collections monthly. Monitors and manages requests for Advance Travel funds from all County Departments. Monitors and handles refund requests from other County Departments and remit tax overpayment and refund petition requests as processed and received. Implements the County's Investment Policy in managing and maintaining the County's investment process by monitoring daily cash to determine changes to be made with investments; monitoring and handling maturing certificates and investments or purchase of new certificates;working with brokers in monitoring new securities that match County's maturity and rate requirements; monitors security portfolios for Jefferson County Job Description: Treasurer-Investment Specialist/Accountant Page 2 of 4 maturity and interest payment dates; and monitors taxes collected report for City taxes received during the month and makes necessary Pool transfers. Completes balances,verifications,reconciliation, and audits as required to maintain completeness and accuracy of records and files. Monitors and handles all bond payments for Districts,verify cash balances in District accounts. Balance Investment Pool worksheet to daily investment total and State Pool statements including: complete necessary notifications and record keeping for bond transactions; balance Suspense Fund monthly; prepare Jefferson County Drainfield Trust monthly report; complete the State remittance; balance security inventory report to safekeeping statement; and monitor return items that appear on daily bank statement. Initiates preparing of regularly recurring letters,reports, notifications, and/or memos. Maintains cumulative records including reports for the Finance Committee such as: Service Charge Report;Treasurer's Cash Average Balance Report; Investment Summary charts; and Security Inventory Maturity Reports. Conducts Cash Handling Training program as needed for all County Departments and Junior Taxing Districts. Solves cash handling problems and addresses concerns as they arise within County Departments. Delivers to bank daily deposited receipts each day. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance;Meets commitments. Interpersonal Skills-Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Written Communication -Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Cost Consciousness-Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources. Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics-Treats people with respect;Keeps commitments; Inspires the trust of others; Works with integrity and ethically;Upholds organizational values. Organizational Support-Follow§policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Judgement-Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process. Planning/Organizing-Uses time efficiently; Plans for additional resources. Professionalism -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Follows through on commitments. Quality-Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Jefferson County Job Description: Treasurer- Investment Specialist/Accountant Page 3 of 4 Quantity-Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security-Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Manages competing demands; Able to deal with frequent change; delays, or unexpected events. Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent;Arrives at meetings and appointments on time. Dependability-Follows instructions,responds to management direction; Takes responsibility for own actions;Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. SUPERVISORY RESPONSIBILITIES This job has no employee supervision responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associate's degree(A A)or equivalent from a two-year college or technical school or two(2) years of related experience and/or training; and five(5)years related experience and/or training in a County Treasurer's Office, governmental accounting, investment analysis, and banking or related investment field; including two(2)years as an Administrative Clerk II or equivalent; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read,analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions,proportions, and percentages. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES,LICENSES,REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE,SKILLS AND ABILITIES Ability to successfully complete various required training classes offered for education and improvement of skills required for the position. Must have cognitive ability to accurately search columns of numbers in small print for errors, data entry, and related purposes. Jefferson County Job Description: Treasurer-Investment Specialist/Accountant Page 4 of 4 Ability to use a typewriter, computer terminal,Personal Computer and word processing, and spreadsheet software programs, calculator, and other office equipment standard to area of assignment and to adapt to new and/or modified equipment which may be acquired. Ability to maintain a high standard for accuracy completeness and efficiency in the preparation of reports and budgets. Independent and self-motivated to complete required deadlines while simultaneously completing other tasks. Understanding of confidentiality required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision,color vision,peripheral vision,and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER This position is not part of a career ladder.