HomeMy WebLinkAboutJefferson County Fair Association - 061200owl, f
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING is voluntarily made and entered into this
I a day of 51,ne _ , 2000, by and between the Jefferson County Fair Association
("Association") and JEFFERSON COUNTY, A WASHINGTON MUNICIPAL CORPORATION
("County"), acting through its Board of County Commissioners.
1. PURPOSE. The purpose of this Memorandum of Understanding is to set forth the relationship of the
parties with regard to the maintenance and operation of real property known as the Jefferson County Fair
Grounds and the occurrence, as determined by the Association, of an event informally known as the
"County Fair."
2. MUTUAL OBLIGATIONS. In consideration of the mutual covenants and benefits contained herein,
the parties acknowledge and consent to the following:
2.1 The Association shall provide the following:
a. Operate the Jefferson County Fair Grounds and all the buildings and facilities located there . Operate,
as used in this MOU, shall be defined to include, but not be limited to, the scheduling and renting of all
buildings and facilities, contracting with vendors, booth operators, security forces, local law enforcement
agencies, ticket takers, ride operators and the like;
b. Organize, operate and supervise a recurring event to be commonly known as the "County Fair,"
including, but not limited to, contracting with vendors, booth operators, security forces, local law
enforcement agencies, ticket takers, ride operators and the like.
c. Maintain the real property known commonly as the Jefferson County Fair Grounds and all the
buildings and facilities located there. Maintenance shall include, but not be limited to, routine
maintenance activities that are intended to keep the facilities and buildings in good repair, appearance,
and working order. The Association shall provide materials and labor for these routine maintenance
activities.
d. Employ such persons as may be necessary. In doing so the Association shall comply with all State and
Federal Laws and regulations dealing with employee and contracted service. The Association shall be
responsible for its internal payroll accounting, including, but not limited to, withholding, where
applicable, of federal, state and local taxes.
e. Manage the risks and hazards associated with events and activities at the Fair Grounds in a manner
satisfactory to the County and the Washington Counties Risk Pool. The Association shall specifically
manage for risks associated with the use and maintenance of the facilities, including but not limited to
participation agreements for all events utilizing fair ground facilities for which a fee is charged, and the
identification and mitigation of building and facility hazards.
2.2 The County shall provide the following:
a. Risk Management services including walk-through of facilities, and assistance in the review of
contracts, operating procedures, cash handling procedures and the like.
b. Assist the Association in attaining appropriate liability and other insurance coverage.
c. Provide the services of the offices of the Jefferson County Treasurer and Auditor, but only to the extent
said offices provide services to junior taxing districts within Jefferson County.
3. ENTIRE UNDERSTANDING. The terms and conditions herein constitute the entire understanding
between the parties and shall not be modified or amended except by a writing executed by all parties
hereto.
4. TERMINATION. This understanding may be terminated by either party if:
4.1 any party fails to fully comply with the scope of obligations as specified above within thirty
(30) days of receiving written notice of their alleged failure, or
4.2 either party provides the other with ninety (90) days written notice of their intent to terminate.
IN WITNESS WHEREOF, the undersigned have duly executed this Memorandum of Understanding on
or about the (ate day of M,_n e__ - 92000.
COUNTY OF J RSON
BOARD OF COM SSIONE S /
Richard Wojt, Chair
Approved as to form only:
C,)0aw,J zs
Jefferson County Pros uting Attorney
JEFFERSON COUNTY FAIR ASSOCIATION
L��_4Z_
President, F it ssociation
Attest:
C�"_Ce_ U
Clerk of the Board
CONTRACT REVIEW FORM
CONTRACT WITH: Jefferson County Fair Association
(Contractor)
CONTRACT FOR: Memorandum of Understanding re: Operation of the J.C. Fair Grounds TERM:
AMOUNT:
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Ongoing
PROCESS: Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Step 1: REVIEW BY RISK GEMENT
Review by:
Date Reviewed:
APPROVED FORM Returned for revision (See comments)
Com ents:
IN
Step 2: REVIEW BY PROSECUTING ATTORNEY UU< <'
Review by: �v7 Z— F
EY
Date Reviewed:
MAPPROVED AS TO FORM Returned for revision (See comments)
Comments'.
Step 3: DEPARTMENT MAKES REVISIONS
Have contractor sign appropriate number of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 7 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
M[TSST b in BOCC Oi i e by 5� m WEI tjSPAY for the followinModay's agenda.
This orm to stay wt i contr ct throug out the contract review process.)