HomeMy WebLinkAboutM072020 - to include HEARING Comment re: Port Ludlow Drainage District Assessment System 4w G
�r o
SNI No
MINUTE S
Jefferson County Board of Commissioners
Regular Meeting — Monday, July 20, 2020, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time. The Commissioners announced the afternoon session will reconvene at
2:00 p.m. so they can attend a Washington State Association of Counties briefing where Governor Inslee
will be speaking.
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
• Comment regarding a comment from the previous meeting.
• Comment regarding a comment from the previous meeting.
• Comment regarding a comment from the previous meeting.
• Comment regarding homeless camping at the Jefferson County Fairgrounds and affordable housing.
• Comment requesting a formal investigation regarding a deputy who pulled over an individual.
• Comment regarding homeless camping at the Jefferson County Fairgrounds and affordable housing.
• Comment regarding homeless camping at the Jefferson County Fairgrounds.
• Comment regarding homeless camping at the Jefferson County Fairgrounds.
• Comment regarding shooting activities at the Jefferson County Sportsmens Association.
• Comment regarding homeless camping at the Jefferson County Fairgrounds.
• Comment regarding homeless camping at the Jefferson County Fairgrounds.
The Commissioners addressed comments and concerns raised during the Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 47-20 re: Cancellation of Unclaimed Warrants Exceeding One Year
2. HEARING NOTICE re: Port Ludlow Drainage District Assessment System; Hearing
Scheduled for Monday, August 17, 2020 at 10:30 a.m. in the Commissioners' Chambers at the
Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA
1
Commissioners Meeting Minutes of July 20, 2020
3. CALL FOR BIDS re: Upper Hoh Road MP 7.9-8.0 Repair Project; Bids Accepted Until 9:30
a.m. and Opened and Read Publicly at 10:30 a.m. on Monday, August 10, 2020 in the
Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, WA.
4. MINUTES re: Regular Meeting Minutes of July 13, 2020
5. Payment of Jefferson County Vouchers/Warrants Dated July 20, 2020 Totaling $376,023.85
(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson
County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
6. Payment of Jefferson County A/P Warrants Done by Payroll Dated July 3, 2020 Totaling
$137,889.03 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll
Services Manager are retained in the Jefferson County Auditor's Office)
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed
affordable housing in Jefferson County and sales tax status.
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke
provided information on the COVID-19 virus in Jefferson County and Emergency Management Director
Willie Bence provided a situation report.
HEARING re: 2020 Second Quarter Budget Appropriations/Extensions; Various
County Departments: Central Services Director Mark McCauley provided a detailed overview of the
budget appropriations and extensions requests and answered questions posed by the Board.
Chair Brotherton opened the hearing for public testimony. Hearing no testimony, he closed the public
hearing. Commissioner Dean moved to approve RESOLUTION NO. 48-20 re: 2020 Second Quarter
Budget Appropriations/Extensions; Various County Departments. Commissioner Sullivan seconded the
motion which carried by a unanimous vote.
The meeting was recessed at 10:31 a.m. and reconvened at 10:41 a.m. with all three
Commissioners present.
COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners
discussed recent meetings they attended, reviewed their meeting schedules and miscellaneous topics.
The meeting was recessed at 11:56 a.m. and reconvened at 2:04 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
• Update re: COVID-19 County Costs, Funding and Coronavirus Relief Funds
• Shoreline Master Program; creation of a Task Force
• Review of miscellaneous items
• Camping at Jefferson County Fairgrounds
• Policy Management Meeting; debrief
• WSAC Governor briefing; debrief
• Intergovernmental Coordinating Committee; subcommittees
2
Commissioners Meeting Minutes of July 20, 2020
• Jefferson Land Trust; upcoming debrief of projects
• Hoh Tribe; ongoing discussion re: establishing their own police force
NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at
•
3:12 pap; until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan
seconr:rlicAotic9 which carried by a unanimous vote.
JEFFERS N COUNTY
G
BOARD COMMISSIONERS
SEAL,: ; Gr on, Chair
Apprjjed
ATTEST: David Sullivan, Member
074 6ea
CarolyiJGallaway, CMC Ka Dean, Member
Deputy Clerk of the Board
3
NOTICE OF PUBLIC HEARING:
ADOPTION OF THE PORT LUDLOW DRAINAGE DISTRICT
ASSESSMENT SYSTEM ORDINANCE
Notice is hereby given that a public hearing will be held by the Jefferson County Board of Commissioners on
Monday, August 17, 2020 at 10:30 AM in the Commissioners' Chambers at the County Courthouse in Port
Townsend,Washington,for the purpose of taking testimony concerning an ordinance to adopt the Port Ludlow
Drainage District assessment system.The following is a summary of the proposed ordinance:
SECTION 1. PURPOSE AND SCOPE
The Ordinance establishes a system to set Port Ludlow Drainage District assessments.
SECTION 2. AUTHORITY
The Ordinance is adopted under Chapter 85.38 Revised Code of Washington.
SECTION 3. ASSESSMENT SYSTEM
The assessment system creates a rate structure for District assessments. The actual assessment on
properties within the District will be set by the District Commissioners through the District budget. The
assessment system is specified in Appendix I. Assessment System Calculation Method.
SECTION 4. ORDINANCE REVIEW
The assessment system shall be reviewed by the County Commissioners every four years.
SECTION 5. REPEALER
The Ordinance repeals and replaces Ordinance No. 02-0808-16.
SECTION 6. SEVERABILITY
If any section of the Ordinance is held invalid, the remainder of the Ordinance shall not be affected.
APPENDIX 1.ASSESSMENT SYSTEM CALCULATION METHOD
Copies of the ordinance are available at the Commissioners' office at the County Courthouse, 1820 Jefferson
St,Port Townsend,or by calling(360)385-9100 or emailing jeffbocc@cojefferson.wa.us. The ordinance can
also be viewed on the County website at www.cojefferson.wa.us.
Written testimony is invited beginning on July 23, 2020 and ending on August 17, 2020 at the end of
the Public Hearing,unless extended by the Board of County Commissioners. Written testimony may
be submitted by Email to:jeffbocc@co jefferson.wa.us; by Mail to: Jefferson County
Commissioners' Office; PO Box 1220, Port Townsend, WA 98368; or In Person (if allowed)to:
Jefferson County Commissioners' Office, Jefferson County Courthouse, 1820 Jefferson Street, Port
Townsend, WA 98368. Testimony must be received by the Board of County Commissioners by the
end of the public comment period.
The meeting site is ADA accessible. Accommodations for people with disabilities can be arranged with
advance notice by calling 385-9100.
NOTE: Due to Covid-19,it is unknown if there will be restrictions on the Open Public Meeting Act on
the date of this Hearing that will preclude public in-person attendance.Please check the Jefferson County
website at www.cojefferson.wa.us for the current status or to view this meeting live, go to
www.co jefferso a.us.5ollow the links under"Quick Links:Videos of Meetings-Streaming Live."
Greg Brotherton,Chair
Board of Jefferson County Commissioner
STATE OF WASHINGTON
County of Jefferson
In the Matter of }
Repealing and Replacing }
Ordinance No. 02-0808-16 }
Finalizing the Assessment System }
For the Port Ludlow Drainage District } ORDINANCE NO.
WHEREAS the Port Ludlow Drainage District was established in 2000; and
WHEREAS RCW 85.38 requires the Board of Commissioners to finalize the
District assessment system at least once every four years; and
WHEREAS the District assessment system was previously finalized by adoption
of Ordinance No. 02 0808 16 in August of 2016;, and
WHEREAS the District has requested that the Board of Commissioners not amend
the District assessment system; and
WHEREAS RCW 85.38 requires the Board of Commissioners to hold a public
hearing prior to finalizing the assessment system; and
WHEREAS RCW 85.38 specifies that notice of the public hearing shall be made
by publishing two notices in the newspaper of record and by mailing a notice to all Drainage
District property owners; and
WHEREAS the notice of the public hearing was properly advertised and the
Drainage District property owners were individually notified by mail; and
WHEREAS a public hearing was held before the Board of County Commissioners
on the 17th day of August, 2020;
NOW, THEREFORE, BE IT ORDAINED
SECTION 1. PURPOSE AND SCOPE
The purpose of this Ordinance is to establish the Port Ludlow Drainage District Assessment
System to be used to set District assessments.
SECTION 2. AUTHORITY
This Ordinance is adopted under the authority conferred on Jefferson County by Chapter 85.38
Revised Code of Washington.
SECTION 3. ASSESSMENT SYSTEM
The Assessment System shall be as specified in Appendix 1. Port Ludlow Drainage District
Assessment System Calculation Method of this Ordinance.
Port Ludlow Drainage District Assessment System 1
Appendix 1: Port Ludlow Drainage District Assessment System Calculation Method
As provided for in Chapter 85.38 Revised Code of Washington,the Port Ludlow Drainage District
Assessment System is designed to generate $1,000 in revenue for the District. The Assessment
System determines the amount that each parcel within the District will be assessed per $1,000 of
District revenue. The District Commissioners will determine the total annual District assessment
and the total amount assessed on each individual parcel through the adoption of the annual District
budget. If, as an example, the District budget were set at $70,000, the actual assessment on any
parcel would be the amount assigned in the Assessment System multiplied by 70.
The Assessment System is based on a combination of two assessments. The first is an assessment
on the parcel's acreage as a proportion of the total acreage within the District. The second is an
assessment on the parcel's impervious surface area as a proportion of the total impervious surface
area within the District. 35%of the assessment is based on land area and 65%of the assessment is
based on impervious surface area.
35% of the assessment, or $350.00 of the $1,000, is assigned to the area within the District. The
area portion of the assessment system consists of five Zones (Zone 0, Zone 1,Zone 2, Zone 3, and
Zone 4). Zone 0 consists of areas permanently held in reserve or greenbelt areas that cannot be
developed. Zone 1 comprises the majority of the District. It consists of the areas that can be
developed, except for Zones 2, 3, and 4. Zone 2 is the five-acre residential lots in Port Ludlow
No. 6 that completely drain into the District. Zone 3 is the five-acre residential lots in Port Ludlow
No. 6 that partially drain into the District. Zone 4 is the five-acre residential lots in Port Ludlow
No. 6 that completely drain out of the District. Zone 0 parcels will pay 5 percent of the area
assessment. Zone 1 parcels will pay 100 percent of the area assessment. Zone 2 parcels will pay
15 percent of the area assessment. Zone 3 parcels will pay 10 percent of the area assessment. Zone
4 parcels will pay 5 percent of the area assessment.
There are 121.9 acres in Zone 0, 430.7 acres in Zone 1, 37.5 acres in Zone 2, 19.9 acres in Zone
3, and 10.2 acres in Zone 4. The area portion of a$1,000 hypothetical assessment is:
Percentage of Area 2016 Rate per$,1000
Assessment Assessment
Zone 0 5% = $0.039333 per acre
Zone 1 100% _ $0.786654 per acre
Zone 2 15% = $0.117998 per acre
Zone 3 10% = $0.078665 per acre
Zone 4 5% _ $0.039333 per acre
65%of the assessment,or$650.00 of the $1,000,is assigned to impervious surface area. There are
814 single family residences in the District. Based on a random sample of residences, each single
family residence is assumed to have 3,000 square feet of impervious surface or one Equivalent
Residential Unit (ERU) of impervious surface. There are 123 multi-family residences in the
District. Each multi-family residence is assumed to have 0.75 ERUs for a total of 92.3 ERUs.
There are also 266.5 ERUs associated with non-residential uses in the District. There are a total of
1,172.8 ERUs in the District. The 65% impervious surface portion of the $1,000 hypothetical
assessment is equal to $650 divided by 1,172.8 ERUs= $0.554229 per ERU.
Port Ludlow Drainage District Assessment System 3
Port Ludlow Drainage District Assessment Methodology
County Engineer's Review
Port Ludlow Drainage District Background
RCW 85.38.160 requires County Commissioners to review the Port Ludlow Drainage
District assessment system in a public hearing every four years and approve an ordinance
adopting an assessment system on or before September 1. The County Engineer is
required to review the assessment system and make a report to the County
Commissioners.
The Drainage District was formed by a vote of the property owners in north Port Ludlow
in 2000. The Board of Commissioners adopted the initial District assessment system in
2001. The Board adopted a revised assessment system in August 2003. The Board
readopted that system in 2008, 2012, and 2016. The assessment system is shown in
Appendix 1. Port Ludlow Drainage District Assessment System Calculation Method of
the draft Ordinance. It is based on impervious surface area and parcel acreage. The
District has requested that Jefferson County not amend the assessment system.
Assessment System Requirements
RCW 85.38.160 requires that Drainage District assessment systems be designed to
generate $1,000 of revenue for the District by distributing a portion of the $1,000 to each
parcel in the District. The actual assessment for each parcel is determined by the District
through its budget. Based on a$100,000 of District revenue, a typical parcel with a single
family residence would pay approximately $75 annually.
County Engineer's Recommendation
The Public Works Department has reviewed the Port Ludlow Drainage District
assessment system shown in Appendix 1. Port Ludlow Drainage District Assessment
System Calcu - 'en Method. It meets the requirements of RCW 85.38.160.
Mo : -'- aers, PE Da
Public Works Director/County Engineer
P
Department of Public Works
0 Consent Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer tb
Agenda Date: July 20, 2020
Subject: Port Ludlow Drainage District Assessment System Ordinance
Schedule public hearing
Statement of Issue:
The Port Ludlow Drainage District was established under the authority of RCW 85.38.
The District currently levies an assessment to fund District activities that was
authorized under Jefferson County Ordinance 02-0808-16. RCW 85.38 requires the
Board to hold a public hearing to review the District assessment system every four
years and approve an assessment system on or before September 1. The District has
requested that the Board make no revisions to the existing assessment system.
Public Works has prepared a draft ordinance that adopts the existing assessment
system. Appendix 1. Assessment System Calculation Method explains how the
assessments on individual parcels are calculated. The ordinance is attached for the
Board's review and consideration in a public hearing.
Also attached is a public hearing notice for a Board of Commissioners' hearing on
August 17, 2020.
Analysis/Strategic Goals/Pro's Ft Con's:
The assessment system is based on the impervious surface area and size of each
parcel in the District. Based on annual District assessment revenue of $100,000, the
annual assessment for a typical single family residence on a quarter acre lot would be
approximately $75. The County Engineer has reviewed the District's assessment
system and determined that it is consistent with RCW 85.38. The County Engineer's
report is attached.
Renewing the Drainage District's assessment system will enable the District to
continue to provide and maintain drainage facilities in Port Ludlow.
CONTRACT REVIEW FORM
CONTRACT WITH: Port Ludlow Drainage District TRACKING NO:----: !/U 297-d —03$
(Contractor/Consultant)
CONTRACT FOR: Assessment System Ordinance _ :�
COUNTY DEPARTMENT: Public Works
JUN 29 2020
For More Information Contact: Monte Reinders
Contact Phone #: 242 ,
UNTY
RETURN TO: Chris RETURN BY: Jul ; i ',., 0
(Person in Department) (Date)
AMOUNT: NA PROCESS: ❑ Exempt from Bid Process
❑ Consultant Selection Process
Revenue ❑ Cooperative Purchase
Expenditure ❑ Competitive Sealed Bid
Matching funds Required ❑ Small Works Roster
Source(s) of Matching Funds ❑ Vendor List Bid
CI XRFP or RFQ
Other
Step 1: REVIEW BY 24E
Review c .4G -�
Date Revi ed: C.Q APPROVED FORM - 0 Returned for revision(See Comments)
Comments
Step 2: REVIEW BY P • OSEC T N t'• ATTORNEY
/
Review by: _ Philip C. Hunsucker
Date Reviewed: /D 1' Chief Civil Deputy Prosecuting Attorney
APPROVED AS TO FORM ❑ Re ned for revision(See Comments)
Comments
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)