HomeMy WebLinkAbout072720_ca01 Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Su Tipton
DATE:
SUBJECT: SEANWS-2019-JeCoWS-00007 Amendment#1
STATEMENT OF ISSUE:
Purpose of Amendment#1 is to add $19,814 to the budget for year two (2020-2021) and adjust
budget tasks. Adjust year one (2019-2020) scope of work for Task 3: Rain Gardens and
Stormwater. Extend scope of work for Task 2-Monitoring Projects; Task 5-Educational
Outreach; Task 6-Olympia Oyster Restoration year two (2020-2021).
ANALYSIS:
To improve the health of local marine and nearshore habitats and species by protecting
shellfish and eelgrass beds from boater impacts; supporting Olympia Oyster restoration efforts
in WDFW priority areas; removing contaminants from stormwater; engaging the public in
citizen science monitoring and educational programs
FISCAL IMPACT:
Total Cost: Original $164,186 amended to $184,000; Total Eligible Cost: Original $164,186
amended to $184,000.
RECOMMENDATION:
Recommend Board of County Commissioners approve this amendment contract.
REVIEWED BY:
Philip Mori- , a ty A.ministrator Date
DEPARTMENT OF
ECOLOGY
NNW State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO. SEANWS-2019-JeCoWS-00007
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of
Ecology(ECOLOGY)and Jefferson County (RECIPIENT)for the Jefferson County MRC Operations and Projects
(PROJECT).
The purpose of Amendment 1 is to:
1) Add$19,814 to the budget for year two and adjust the budget between tasks.
2) Adjust the year one scope of work for Task 3: Rain gardens and Stormwater.
3) Extend scope of work for Task 2(Monitoring Projects),Task 5 (Education and Outreach), and Task 6(Olympia oyster
restoration)to year two.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Total Cost:
Original: 164,186.00 Amended: 184,000.00
Total Eligible Cost:
Original: 164,186.00 Amended: 184,000.00
Project Long Description:
Amended:
Rain Gardens& Stormwater: Jefferson MRC will work with partners to install more high priority rain gardens. The MRC will
construct one large or two small rain gardens annually and install interpretive signs as appropriate.Partners providing in-kind
and matching support include WSU Jefferson Extension, City of Port Townsend,Jefferson County and local community
members.
Protecting Eelgrass and Shellfish Beds: Jefferson MRC maintains voluntary no-anchor zones to protect eelgrass and shellfish
harvest areas in Port Hadlock, Mystery Bay and Port Townsend. The buoys require regular maintenance, including checking
lines,removing tangled debris, replacing buoys and worn hardware. Outreach to boaters is also part of the project.
Olympia Oysters in Discovery Bay: Jefferson MRC will continue to add new cultch and monitor project areas in Discovery Bay,
adjacent to a small extant native oyster population(Lagoon Site)and another habitat enhancement project nearby(Powerline
Site). The MRC will also begin exploring options for at least one more Olympia oyster enhancement or monitoring site.
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Citizen Science Monitoring(several components): Bull Kelp: Jefferson MRC will continue monitoring bull kelp as part of a
regional Northwest Straits Commission project. Forage Fish Spawning Surveys: Jefferson MRC will continue monitoring one
WDFW Index Site in Discovery Bay and complete monitoring at a post-restoration site at Fort Townsend State Park.
Outreach&Education: The primary tasks are to develop and implement a 2020-2021 Outreach Plan that identifies target
messages, audiences and strategies(events, actions and programs).
Overall Goal:
To improve the health of local marine and nearshore habitats and species by 1)protecting shellfish and eelgrass beds from
boater impacts, 2)supporting Olympia oyster restoration efforts in WDFW priority areas, 3)removing contaminants from
stormwater and 4)engaging the public in citizen science monitoring and educational programs.
CHANGES TO THE BUDGET
Funding Distribution EG200086
Funding Title: 2020-21 Puget Sound Partnership/EPA
Funding Type: Grant
Funding Effective Date: 10/01/2020 Funding Expiration Date: 09/30/2021
Funding Source:
Title: Puget Sound Partnership/EPA
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Jennifer Grimm-Puget Sound Partnership
Federal Awarding Agency Phone: 3604857419
Federal Awarding Agency Email: Jennifer.grimm@psp.wa.gov
Federal Awarding Agency Address: 326 East D Street Tacoma WA 98421-1801
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CE-01J02301-0
Research Grant: No
Federal Award Date: 10/1/2019
Total Federal Award Amount: $1,600,000.00
Federal Funds Obligated To Recipient: $28,000.00
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Approved Indirect Costs Rate: Approved Federally Recognized Indirect Costs Rate: 24%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
2020-21 Puget Sound Partnership/EPA Task Total
MRC Operations $ 11,454.00
Monitoring Projects: bull kelp and forage fish $ 1,430.00
Rain gardens and stormwater $ 6,300.00
Eelgrass and shellfish voluntary no anchor zones $ 2,836.00
Education and outreach $ 3,510.00
Olympia oyster restoration $ 2,470.00
Total: $ 28,000.00
CHANGES TO THE BUDGET
Funding Distribution EG200085
Funding Title: 2020-21 Washington State
Funding Type: Grant
Funding Effective Date: 07/01/2020 Funding Expiration Date: 06/30/2021
Funding Source:
Title: General Fund-State
Type: State
Funding Source%: 100%
Description: Washington State general funds, 2019-2021 biennium
Approved Indirect Costs Rate: Approved Federally Recognized Indirect Costs Rate: 24%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
2020-21 Washington State Task Total
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MRC Operations $ 41,000.00
Monitoring Projects: bull kelp and forage fish $ 2,000.00
Rain gardens and stormwater $ 10,000.00
Eelgrass and shellfish voluntary no anchor zones $ 4,000.00
Education and outreach $ 5,500.00
Olympia oyster restoration $ 2,500.00
Total: $ 65,000.00
CHANGES TO SCOPE OF WORK
Task Number: 1 Task Cost: $106,264.00
Task Title: MRC Operations
Task Description:
1.1 MRC Meetings and Communication: schedule and hold regular meetings of the MRC;prepare and distribute agenda;
prepare and distribute meeting minutes; invite speakers on topics of community interest; and other logistical and communication
functions as needed. Provide summary of activities for MRC representative to share at Northwest Straits Commission
(NWSC)meetings.
1.2 Grant administration: Prepare progress reports, final report and closeout report for Northwest Straits Commission;track
and administer budget; document matching funds and volunteer time; perform contract management; and prepare grant
applications for MRC projects.
1.3 MRC Web Site: Existing MRC web site will be maintained and regularly updated with notices of upcoming meetings and
agendas and other timely and relevant information.
1.4 Annual Report: This report will summarize MRC activities and progress on projects, including progress in achieving the
Northwest Straits Initiative's performance benchmarks and connection to Puget Sound Action Agenda.
1.5 Annual Workplan: The workplan will include the objectives,timeframe,products, and benchmarks addressed in this scope
of work.
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1.6 Training: The MRC members will attend the Northwest Straits Commission training and/or additional conferences,trainings,
and workshops as appropriate.
1.7 Representation at NWSC meetings: A representative of the MRC will attend each Northwest Straits Commission meeting
and provide an update on current activities of the MRC.
1.8 Local Integrating Organization: The MRC will participate in meetings and operations of the Local Integrating Organization
(LIO)in order to participate in the local planning process and action agenda update, including identification of Near Term
Actions.
Task Goal Statement:
To carry out administrative functions in support of the mission (including work plan preparation, developing and preparing grant
proposals,programmatic staff support,project monitoring and performance tracking, education programs and grant writing),
travel, planning and participation in training opportunities.
Task Expected Outcome:
a. MRCs have a documented process to recruit and train members to be active participants and contributors to the work of the
MRC.
b. Information about projects and the work of the MRC is accessible and shared regularly through presentations, meetings and
web site.
c. The MRC meets regularly in a public forum that is promoted locally to community members and decision makers.
d. The MRC is informed of and contributes to the work of the Northwest Straits Commission.
e. The value of volunteer hours and other local contributions to the work of the MRC is documented and shared with the
Commission and the County.
f. The work of the MRC is planned in advance through an annual workplan and documented in an annual report.
g. MRC members and staff contribute to other relevant local and regional processes related to marine issues.
Recipient Task Coordinator: Monica Montgomery
Deliverables
Number Description Due Date
1.1 Progress Report 01/10/2020
1.2 Reporting(meeting agendas and minutes, reports to the Commission, list 01/10/2020
of meeting/conference/workshop participation)
1.3 Matching Funds/Volunteer Time Tracking 01/10/2020
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1.4 Annual Workplan 01/10/2020
1.5 Progress Report 04/10/2020
1.6 Reporting(meeting agendas and minutes, reports to the Commission, list 04/10/2020
of meeting/conference/event participation)
1.7 Matching FundsNolunteer Time Tracking 04/10/2020
1.8 Web Site Screen Shots of Up-to-Date Content 04/10/2020
1.9 Annual Report 04/10/2020
1.10 Progress Report 07/10/2020
1.11 Reporting(meeting agendas and minutes, reports to the Commission,list 07/10/2020
of meeting/conference/event participation)
1.12 Matching Funds/olunteer Time Tracking 07/10/2020
1.13 Progress Report 09/30/2020
1.14 Reporting(meeting agendas and minutes, reports to the Commission, list 09/30/2020
of meeting/conference/event participation)
1.15 Matching FundsNolunteer Time Tracking 09/30/2020
1.16 Progress Report 01/11/2021
1.17 Reporting(meeting agendas and minutes, reports to the Commission, list 01/11/2021
of meeting/conference/workshop participation)
1.18 Matching FundsNolunteer Time Tracking 01/11/2021
1.19 Annual Workplan 01/11/2021
1.20 Progress Report 04/12/2021
1.21 Reporting(meeting agendas and minutes, reports to the Commission, list 04/12/2021
of meeting/conference/event participation)
1.22 Matching FundsNolunteer Time Tracking 04/12/2021
1.23 Web Site Screen Shots of Up-to-Date Content 04/12/2021
1.24 Annual Report 04/12/2021
1.25 Progress Report 07/12/2021
1.26 Reporting(meeting agendas and minutes,reports to the Commission,list 07/12/2021
of meeting/conference/event participation)
1.27 Matching FundsNolunteer Time Tracking 07/12/2021
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1.28 Progress Report 09/30/2021
1.29 Reporting(meeting agendas and minutes, reports to the Commission, list 09/30/2021
of meeting/conference/event participation)
1.30 Matching Funds/Volunteer Time Tracking 09/30/2021
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $6,210.00
Task Title: Monitoring Projects: bull kelp and forage fish
Task Description:
2.1 Bull kelp: Jefferson MRC will use regional Northwest Straits protocols to conduct kayak-based bull kelp monitoring to
track changes in kelp bed size at one site. Jefferson MRC will document the extent of the kelp bed at North Beach over the
growing season for 2020 and 2021 and compare data to previous years using Northwest Straits protocols.
2.2 Forage fish: Jefferson MRC will use Washington Department of Fish and Wildlife protocols to conduct monthly forage fish
spawning surveys at two sites: one index site in Discovery Bay and a post-restoration monitoring at Fort Townsend State Park.
The MRC will also assess the potential for adding a new index site at Dabob Bay,and continue to explore opportunities to add
additional forage fish survey sites.
Task Goal Statement:
2.1 Bull kelp: Contribute data to regional monitoring efforts and understanding of bull kelp population trends.
2.2 Forage fish: Contribute to regional monitoring efforts and understanding of forage fish spawning activities at specific sites,
and evaluate effectiveness of restoration.
Task Expected Outcome:
Provide specific information to assist state agencies with regional mapping and databases; provide opportunities for community
engagement and education about nearshore processes,bull kelp and forage fish.
• Document site-specific monitoring data as part of long-term regional monitoring effort.
• Contribute to regional database and provide local trends in context with regional trends.
• Engage local volunteers in citizen science data collection.
• Citizen scientists provide onsite education and outreach to public,when applicable.
Recipient Task Coordinator: Emily Bishop,Jeff Taylor
Deliverables
Number Description Due Date
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2.1 Bull kelp year one QAPP 01/10/2020
2.2 Bull Kelp year one summary report(including locations, copy of data, 09/30/2020
dates,number of volunteers and photos).
2.3 Forage fish year one QAPP 01/10/2020
2.4 Adelma Beach Forage Fish survey year one data and summary(including 09/15/2020
presence/absence of eggs,#of samples, length of shoreline,photos and
other materials).
2.5 Fort Townsend Forage Fish survey year one data and summary thru June 09/15/2020
2020(#of eggs,#of samples, length of shoreline and volunteer
engagement).
2.6 Bull kelp year two QAPP 01/08/2021
2.7 Bull Kelp year two summary report(including locations, copy of data, 09/30/2021
dates,number of volunteers and photos).
2.8 Forage fish year two QAPP 01/08/2021
2.9 Adelma Beach Forage Fish survey year two data and summary(including 09/30/2021
presence/absence of eggs,#of samples, length of shoreline,photos and
other materials).
2.10 Fort Townsend Forage Fish survey year two data and summary thru June 09/30/2021
2021 (#of eggs,#of samples, length of shoreline and volunteer
engagement).
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $33,034.00
Task Title: Rain gardens and stormwater
Task Description:
Rain gardens treat stormwater run-off to remove contaminants and improve water quality to benefit eelgrass beds, shellfish
beds and adjacent sub-tidal non-vegetated areas. Jefferson MRC is working with partners to build a network of rain gardens in
suitable,priority locations. At least one rain garden each year will be designed and installed(one each in 2020 and 2021).
Additional rain gardens may be installed if budget and design needs allow.
The MRC will offer an online training to at least 10 landscape professionals and at least 15 high level volunteers. The training
will also be recorded and made available via the MRC website, and thus will provide an ongoing training opportunity.
Task Goal Statement:
The goal of this project is to improve the quality of the water flowing into East Jefferson County by constructing rain gardens in
target areas to increase soil absorption and intercept pollutants and contaminants.
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Task Expected Outcome:
The project's expected outcomes are reduced flow of contaminated stormwater into East Jefferson County marine waters,
increased understanding about stormwater issues by volunteer engagement in rain garden installations,and increased local
capacity to design and install rain gardens.
Recipient Task Coordinator: Judy Surber
Deliverables
Number Description Due Date
3.1 Year one list of partners,anticipated locations(with 06/30/2020
maps)and approximate dimensions for any planned raingarden(s).
3.2 Year one summary report of project activities (including 09/30/2020
partnerships, sign-in sheets,permits, media articles, copies of training
materials for landscape professionals and list of people trained,photos
and any results of evaluation of participants to measure increased
knowledge).
3.3 Year two list of partners, anticipated locations(with 06/30/2021
maps)and approximate dimensions for any planned raingarden(s).
3.4 Year two summary report of project activities (including 09/30/2021
partnerships, sign-in sheets,permits, media articles,photos and any
results of evaluation of participants to measure increased knowledge).
CHANGES TO SCOPE OF WORK
Task Number: 4 Task Cost: $11,912.00
Task Title: Eelgrass and shellfish voluntary no anchor zones
Task Description:
The MRC will protect local eelgrass and shellfish beds by maintaining existing voluntary no-anchor zones in Port Hadlock,
Mystery Bay and Port Townsend. Maintenance includes checking lines, removing tangled debris,replacing buoys and worn
hardware. In Port Townsend the large navigational buoys will be replaced with marker buoys seasonally to minimize the
potential for loss during the winter.
Task Goal Statement:
The MRC will continue to protect three established eelgrass and shellfish habitat areas by encouraging boaters to respect
voluntary no anchor zones delineated by maintained navigational marker buoys.
Task Expected Outcome:
In Port Townsend Bay,eelgrass beds will be protected from damage by dragging boat anchors or chains. In Port Hadlock and
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Mystery Bay,buoys will keep boats from anchoring too close to shellfish beds, and eelgrass beds will be protected from
damage by dragging boat anchors or chains.
Recipient Task Coordinator: Troy McKelvey
Deliverables
Number Description Due Date
4.1 Year one interim report about deployment of seasonal buoys in Port 06/30/2020
Townsend and condition of other buoy fields, including any available
photos and media coverage.
4.2 Year one final report(including buoy maintenance summary,copies of 09/30/2020
articles from local media,report on any presentations or ads,jpg photos
of boats anchoring outside buoys, and a compliance summary).
4.3 Year two interim report about deployment of seasonal buoys in Port 06/30/2021
Townsend and condition of other buoy fields, including any available
photos and media coverage.
4.4 Year two final report(including buoy maintenance summary, copies of 09/30/2021
articles from local media,report on any presentations or ads,jpg photos
of boats anchoring outside buoys, and a compliance summary).
CHANGES TO SCOPE OF WORK
Task Number: 5 Task Cost: $15,740.00
Task Title: Education and outreach
Task Description:
Jefferson MRC will develop and implement an annual (2020 and 2021)Outreach Plan that identifies target messages,
audiences and strategies(events, actions and programs). Potential topics include water quality(actions to reduce pollutants
entering Puget Sound); best practices for seaweed and shellfish(bi-valves and crab)harvesting;value of nearshore habitats
(including need to protect eelgrass in voluntary no-anchor zones); and unintended consequences of shoreline armoring.
The MRC will track the number of contacts and the number of new participants in activities. At least one follow-up assessment
of an outreach strategy will be conducted, and additional measurable outcomes will be identified in the outreach plan.
Task Goal Statement:
The goal of the Jefferson MRC's education and outreach activities is to increase awareness of MRC projects and what the
MRC does, as well as encourage individual actions that improve water quality and nearshore/marine resources.
Task Expected Outcome:
Jefferson MRC will identify specific outcomes in the 2020 Outreach Plan,but expected outcomes related to MRC projects
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are:
•No boats anchoring in marked eelgrass beds.
• Outreach activities will result in better shellfish and seaweed harvesting practices, as well as improved habits around individual
water quality actions.
• Community engagement in installation and maintenance of MRC-sponsored rain gardens and increased awareness of
stormwater issues and impacts.
Recipient Task Coordinator: Brenda Johnson
Deliverables
Number Description Due Date
5.1 2020 Outreach Plan 01/30/2020
5.2 Interim Outreach Report(including#of contacts,#of new and 07/10/2020
continuing MRC volunteers,photos, lists of participants and copies of
published articles).
5.3 Year one summary report on Outreach Plan activities (including#of 09/30/2020
contacts,#of new MRC volunteers, photos, list of participants,results of
follow-up survey and copies of published articles).
5.4 2021 Outreach Plan 12/31/2020
5.5 Year two summary report on Outreach Plan activities (including#of 09/28/2021
contacts,#of new MRC volunteers, photos, list of participants,results of
follow-up survey and copies of published articles).
CHANGES TO SCOPE OF WORK
Task Number: 6 Task Cost: $10,840.00
Task Title: Olympia oyster restoration
Task Description:
Jefferson MRC has two existing Olympia oyster restoration sites in Discovery Bay (Powerline and Lagoon), where there is a
small but stable extant Olympia oyster population. The MRC will continue to monitor areas where shell substrate was
previously placed to evaluate whether the population has increased.
Data collection on settlement and growth of Olympia oysters at the Powerline and Lagoon sites will continue through 2021.
The MRC will place additional clean shell substrate at the Lagoon site and/or Powerline site at Discovery Bay each year. The
MRC will also explore partnerships and site suitability for establishing a new population enhancement site in the SE section of
Quilcene Bay.
Task Goal Statement:
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The project goal is to support expansion of Olympia oyster populations, forming dense,natural, sustainable native oyster
shellfish beds that provide benefits to a variety of marine species that live, feed or migrate through the low intertidal zone.
Task Expected Outcome:
The project expected outcome is larger, self-sustaining beds of Olympia oysters with continued growth in density and size of
oysters in both sites within the bay.
Recipient Task Coordinator: Neil Harrington
Deliverables
Number Description Due Date
6.1 QAPP for Discovery Bay monitoring. 01/10/2020
6.2 Summary update on cultch placement in Discovery Bay. 07/10/2020
6.3 Monitoring update on Discovery Bay sites. 08/28/2020
6.4 Year one summary report on Discovery Bay sites (including summary of 09/30/2020
actions, data collected, media articles and photos).
6.5 QAPP for Discovery Bay monitoring. 01/08/2021
6.6 Year two summary report on Discovery Bay sites (including summary of 09/30/2021
actions, data collected, media articles and photos).
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Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
2019-20 Washington State 0 % $ 0.00 $ 65,000.00 $ 65,000.00
2019-20 Puget Sound 0 % $ 0.00 $ 26,000.00 $ 26,000.00
Partnership/EPA
2020-21 Washington State 0 % $ 0.00 $ 65,000.00 $ 65,000.00
2020-21 Puget Sound 0 % $ 0.00 $ 28,000.00 $ 28,000.00
Partnership/EPA
Total $ 0.00 $ 184,000.00 $ 184,000.00
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AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 05/01/2020.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments,do agree in
each and every particular and have thus set their hands hereunto.
Washington State Jefferson County
Department of Ecology
By: By:
Gordon White Date Cliff C Moore Date
Shorelands
Director
Program Manager
2019 Chairperson,Board of County Date
Commissioners-OM) 8ro+1"&en)'"‘
Philip C. Hunsucker
mow_._
7/23/2020
Approved as to Form. Philip C. Date
Hunsucker, Jeff Co ChiefCivil Deputy
Prosecutor
Template Approved to Form by
Attorney General's Office
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