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Home My WebLink About081020_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of Commissioners Philip Morley, County Administrator FROM: Stacie Prada, Treasurer DATE: August 10, 2020 SUBJECT: RESOLUTION: Disposal of Surplus County Equipment at Auction ATTACH: Resolution for Notice of Intention to Sell Surplus Property and Notice of Public Hearing STATEMENT OF ISSUE: Central Service's Fleet Services Division, Public Works and Public Health have surplus equipment to be disposed. RCW 36.34.020, 36.34.030, 36.34.340, 36.34.050 & 36.34.090 outline statutory requirements to dispose of property. The list of equipment is included in the draft Resolution. ANALYSIS: Equipment to be sold at auction on October 7, 2020 by website www.govplanet.com and benefiting from Jefferson County's membership #34582 with Sourcewell, MN, a cooperative purchasing organization. Items for sale will be available for viewing at the County Shop located at 371 Chimacum Road, Port Hadlock, WA on October 5, 2020 from 8:00 am to 10:00 am. FISCAL IMPACT: Minimal revenue is expected. Proceeds from items will be returned to individual departments separately (after Treasurer and Auditor publication expenses and the auctioneer's percentage are deducted). RECOMMENDATION: Approve the Resolution for Notice of Intention to Sell Surplus County Property and approve the Notice of Public Hearing. REVIEWED BY: "79//--1/2`.9 County Admini tratoL Date STATE OF WASHINGTON County of Jefferson IN THE MATTER OF A NOTICE OF } INTENTION TO SELL SURPLUS } COUNTY PROPERTY } RESOLUTION NO. WHEREAS, it is the desire of the County Commissioners of Jefferson County to dispose of surplus property; and WHEREAS, the various departments have indicated a need to dispose of those items on the list of surplus equipment as follows: Asset ID#,Year,Make,Model, Serial#,Description 0716, 2004, International, 7600, 1HTTXAHR54J015498, 5 Yard Dump Truck. 0832, 2013, Ford,Explorer Interceptor, 1FM5K8AR6DGC26144, SUV. 0839,2013, Ford, Taurus Interceptor, 1FAHP2MK1DF213502, 4 Door Sedan, Wrecked. 0736,2005, Ford, Crown Victoria, 2FAHP71W15X133360, 4 Door Sedan. 0805, 2011, Ford, Crown Victoria, 2FABP7BV3BX121010, 4 Door Sedan,Wrecked. 7646, 1999, Ford,Ranger, 1FTXR15V8XTA60107,Extra Cab Pickup. 0803, 2011, Ford, Crown Victoria, 2FABP7BV9BX121013, 4 Door Sedan. 0608, 1994, Caterpillar, 320L, 9DD01957, Excavator. 0723, 2004, Ford, F450, 1FDXF46S54EB50798, Flatbed Dump. 0813, 2012, Monroe, MV-120-78-56-WA, 11077422, V-Box Spreader. 0848,2012, Ford, Explorer Interceptor, 1FM5K8AR5FGA09946, SUV. 0604, 1993, Mohawk, System IA, 9603420, 90001b 2 Post Vehicle Lift. 9765, 2007, Ford, Crown Victoria, 2FAHP71W97X125428, 4 Door Sedan. 0818, 2013, Ford, Taurus Interceptor, 1FAHP2M89DG113555, 4 Door Sedan. 9915, 1995, Jeep, Cherokee, 1J4FJ28S1SL642134, SUV. 0651, 1999, Trailmax, TRD-54-T, 1G9KS363XXA065132, 3 Axle Tilt Trailer. 9910, 1991, Ford, F250, 1PTHX26H8MKA53661,Extra Cab Pickup. 00001,2006, Ford Van, 1FMNE31S96HA46344, grant funded by Ecology 19202, 1991, Ford Truck, 1PTHX26H8MKA53661, SAR 20230, 1966, STDHM Horse Trailer, 5408 20497, 2002, Ford F250, 1FTNF21L82EC20131,Marine truck n/a, 1988,Ford 35C, 1FDKE30MOJHB38263,Ambulance LF0068, 1987, International, S/900, 1HTLDTVR5HHA10052, 5 yard Dump Truck WHEREAS, a public auction will be held online on Wednesday October 7, 2020 by Sourcewell of Staples, MN, website www.govplanet.com. Items will be available for preview at 371 Chimacum Road, Port Hadlock, WA on October 5, 2020 from 8:00 am to 10:00 am; and WHEREAS, RCW 36.34.020 requires that an intention to declare surplus be published with a Notice of Public Hearing regarding the disposal of any County property. NOW, THEREFORE,BE IT RESOLVED, by the Commissioners of Jefferson County that they make a Notice of Public Hearing shall be published as required by RCW 36.34.020 particularly describing the property to be sold and designating the place where, the day and hour, when the hearing will be held for such consideration. (continued on next page) (continued from previous page) APPROVED this 10th day of August 2020. JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair SEAL: Kate Dean, Member ATTEST: Carolyn Gallaway, Deputy Clerk of the Board David Sullivan, Member NOTICE OF PUBLIC HEARING ON THE INTENTION OF JEFFERSON COUNTY TO SELL SURPLUS COUNTY PROPERTY NOTICE IS HEREBY GIVEN that the Board of Jefferson County Commissioners will hold a public hearing on the 24th day of August, 2020 at 1030 a.m. via a virtual meeting available at www.co.jefferson.wa.us. To attend this meeting live go to www.cojefferson.wa.us and follow the links under "Quick Links: Videos of Meetings-Streaming Live." Those without internet can call 1- 646-749-3122, enter Access Code: 661-198-069#. NO IN-PERSON ATTENDANCE IS ALLOWED per the May 29, 2020 Jefferson County Public Health Officer Order. The County Commissioners are holding the public hearing for the purpose of declaring their intention to dispose of surplus County property, partially described as follows: Asset ID#,Year,Make,Model,Serial#,Description 0716,2004, International, 7600, 1 HTTXAHR54J015498, 5 Yard Dump Truck. 0832,2013, Ford,Explorer Interceptor, 1FM5K8AR6DGC26144, SUV. 0839,2013, Ford,Taurus Interceptor, 1FAHP2MK1DF213502,4 Door Sedan,Wrecked. 0736,2005,Ford, Crown Victoria,2FAHP71W15X133360,4 Door Sedan. 0805,2011,Ford,Crown Victoria,2FABP7BV3BX121010,4 Door Sedan,Wrecked. 7646, 1999,Ford,Ranger, 1FTXR15V8XTA60107,Extra Cab Pickup. 0803,2011,Ford,Crown Victoria,2FABP7BV9BX121013,4 Door Sedan. 0608, 1994, Caterpillar, 320L, 9DD01957,Excavator. 0723,2004,Ford,F450, 1FDXF46S54EB50798,Flatbed Dump. 0813,2012, Monroe,MV-120-78-56-WA, 11077422,V-Box Spreader. 0848,2012, Ford,Explorer Interceptor, 1FM5K8AR5FGA09946, SUV. 0604, 1993, Mohawk, System IA, 9603420, 90001b 2 Post Vehicle Lift. 9765,2007,Ford, Crown Victoria,2FAHP71W97X125428,4 Door Sedan. 0818,2013,Ford,Taurus Interceptor, 1FAHP2M89DG113555,4 Door Sedan. 9915, 1995,Jeep, Cherokee, 1J4FJ28S1SL642134, SUV. 0651, 1999,Trailmax, TRD-54-T, 1G9KS363XXA065132, 3 Axle Tilt Trailer. 9910, 1991,Ford,F250, 1PTHX26H8MKA53661,Extra Cab Pickup. 00001,2006, Ford Van, 1FMNE31S96HA46344,grant funded by Ecology 19202, 1991, Ford Truck, 1PTHX26H8MKA53661, SAR 20230, 1966, STDHM Horse Trailer, 5408 20497,2002,Ford F250, 1 FTNF21 L82EC20131,Marine truck n/a, 1988,Ford 35C, 1FDKE30MOJHB38263,Ambulance LF0068, 1987,International, S/900, 1HTLDTVR5HHA10052, 5 yard Dump Truck Your views for or against the sale of this surplus property are invited by email, letter or attendance at the virtual meeting. Written testimony is invited through the end of the Public Hearing on August 24, 2020, unless extended by the Board of County Commissioners. Written testimony may be submitted by Email to:jeffbocc@co.jefferson.wa.us; by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368; or during the virtual meeting at www.co.jefferson.wa.us, Follow the links under "Quick Links: Videos of Meetings- Streaming Live." Testimony must be received by the Board of County Commissioners by the end of the public comment period. 2020 Calendar for Jefferson County Surplus Equipment Auction August -- October Su Mo Tu We Th Fr Sa rwrimicrom. Su l Mo Tu We Th Fr Sa 11,12 3 5 1 2 3 2 3 5 6 7 8 6 7 8 9 10 12 4 5 6 0 8 9 10 - Call Out 9 10 12'14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 Department Actions 16 17 18 19 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 I. Notices Published 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 BOCC Actions 30 31 El Sale Date 1. Treasurer Call Out for surplus items sent to all departments. Proceeds from items to be returned to individual departments separately(after Treasurer and Auditor publication expenses and the auctioneer's percentage are deducted . Done 2. Lists submitted to Treasurer: All Departments with surplus items for Auction (Greater than $2,500 value) provide list to Treasurer. (April 30,241 Done 3. Treasurer provides initial list of items for sale to Central Services a Done 4. Agenda Request with Resolution Notice of Intention to Sell w/list and Notice of PH submitted by Treasurer to BOCC for consideration Done 5. Commissioners consider and sign Notice of Intention to Sell Resolution (RCW 36.34.020) (August 10, 2020) 6. Commissioners set Hearing date to declare Surplus Property(August 10, 2020) 7. Send both notices via Peninsula Daily News Legals (RCW 36.34.020) ,, 8. Post notices in Courthouse and Treasurer's Office (RCW 36.34.030) , . ' '1-1 9. Hearing Date(at least 10 days after first publication) (RCW 36.34.040) (August 24, 2020—10:15 a.m.) 10. August 24, 2020 Resolution to Sell approved by BOCC 11. Within three days after the hearing a determination is made and it becomes a matter of record. (Nothing can be changed or added once the Commissioners declare items surplus.) (RCW 36.34.050) 12. Auditor sends notices to the Leader 13. Notice of Sale—Auditor must publish notice once a week for 2 successive weeks. Notice and date of first publication at least 10 da s rior to sale date with list of items for sale with time and date. (RCW 36.34.090) 14. Each department delivers all surplus items to the Hadlock Shop 15. Check with ER&R Manager to be sure they have all the titles to various vehicles listed on sale. Give to the auction company no later than one week before the day of the sale. The Treasurer si•ns titles. The auction company will take care of weight slips and anything else needed for vehicles. 16. Auction service charges and pays the sales tax on items to the state. 17. SALE DATE WEDNESDAY,OCTOBER 7 online with Sourcewell of Staples, MN.Website www.govplanet.com with viewing on October 5,2020 8:00 AM to 10:00 AM at the Port Hadlock Shop. G:\Treasurers\Surplus sales\2020 Surplus\2020 Auction\2020 Calendar for Jefferson County Surplus Auction.docx