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Home My WebLink About081020_ca05 615 Sheridan Street n Port Townsend, WA 98368 de .tson www.JeffersonCountyPublicHealth.org Public Healt Consent Agenda July 1, 2020 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director Anna McEnery, Developmental Disabilities Coordinator DATE: SUBJECT: Agenda Item — Amendment No. 1 for the Developmental Disabilities Program Agreement with Department of Social and Health Services, the Developmental Disabilities Administration, (DDA) #1963-57619; July 1, 2019 — June 30, 2021; Additional $428,959 for a total of $772,884. STATEMENT OF ISSUE: Jefferson County Public Health, Developmental Disabilities Division, is requesting Board approval of Amendment No. 1 for the Developmental Disabilities Program Agreement with Department of Social and Health Services, the Developmental Disabilities Administration, (DDA) #1963-57619; July 1, 2019 —June 30, 2021; Additional $428,959 for a total of$772,884. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This amendment is a continuation of services with DSHS:DDA for services to clients with developmental disabilities in Jefferson County. The contract covers a variety of services. The services include administration, training expenses (volunteers, board members, and staff), community information activities, consumer support (Early intervention services for Child development services for Birth to 3), Group Supported Employment, Individual Supported Employment, Individual Technical Assistance, Community Inclusion, and other activities (special projects). The statement of work requires a qualified Developmental Disabilities Coordinator, DD Advisory Board, working knowledge of DSHS/DRW Access Agreement and assignment of Medicaid billing rights under Title XIX. Jefferson County has professional service subcontracts with agencies or organizations representing each group. The Developmental Disabilities Program services provide educational opportunities for life-long learning and training to a specific workforce that allows interactions, equal opportunity, and integrated participation with community members without disabilities. These program services also support strategic efforts toward a sustainable economic base by recognizing the need for integrated employment opportunities for persons with disabilities. DD County program services undergird the economic reach of people with developmental disabilities by supporting programs that emphasize and address early intervention, community inclusion, integrated employment; while providing opportunities for community information and education for citizens with and without disabilities. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community FISCAL IMPACT/COST BENEFIT ANALYSIS: This is a contract with the Department of Social and Health Services and includes both State and Waiver revenue. This revenue will be used to support programs in the Developmental Disabilities Programs. RECOMMENDATION: JCPH management request approval of Amendment No. 1 for the Developmental Disabilities Program Agreement with Department of Social and Health Services, the Developmental Disabilities Administration, (DDA) #1963-57619; July 1, 2019 —June 30, 2021; Additional $428,959 for a total of $772,884. REVIEWED BY: r -. s7/5-7,-) Philip Morley, C nty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community DSHS CONTRACT NUMBER: Washington State CONTRACT AMENDMENT 1963-57619 7 Department of Social &Health Services Amendment No. 01 Transforming lives This Contract Amendment is between the State of Washington Department of Program Contract Number Social and Health Services (DSHS) and the Contractor identified below. Click here to enter text. Contractor Contract Number CONTRACTOR NAME CONTRACTOR doing business as(DBA) Jefferson County Jefferson County DDA County Services CONTRACTOR ADDRESS WASHINGTON UNIFORM BUSINESS DSHS INDEX NUMBER 615 SHERIDAN STREET IDENTIFIER(UBI) 1223 161-001-169 Port Townsend, WA 98368 CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS Anna McEnery (360) 385-9410 (360) 385-9401 amcenery@co.jefferson.wa.us DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Developmental Disabilities Admin Division of Developmental 1769CS-63 Disabilities DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Wendi Winchel PO BOX 45315 Regional Business Manager Olympia, WA 98504-5315 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS (360) 725-4264 (360) 586-6502 winchwa@dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBERS No AMENDMENT START DATE CONTRACT END DATE 07/01/2019 06/30/2021 PRIOR MAXIMUM CONTRACT AMOUNT AMOUNT OF INCREASE OR DECREASE TOTAL MAXIMUM CONTRACT AMOUNT $343,925.00 $428,959.00 $772,884.00 REASON FOR AMENDMENT; CHANGE OR CORRECT CHOOSE ONE: ATTACHMENTS. When the box below is marked with an X, the following Exhibits are attached and are incorporated into this Contract Amendment by reference: ❑ Additional Exhibits (specify): This Contract Amendment, including all Exhibits and other documents incorporated by reference, contains all of the terms and conditions agreed upon by the parties as changes to the original Contract. No other understandings or representations, oral or otherwise, regarding the subject matter of this Contract Amendment shall be deemed to exist or bind the parties. All other terms and conditions of the original Contract remain in full force and effect. The parties signing below warrant that they have read and understand this Contract Amendment, and have authority to enter into this Contract Amendment. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Ap oved a o fo m only: M . C. .� � Date: ' 0/Zro'W Philip C. Hunsucker,Chief Civil Deputy Prosecutin.Attorney Jefferson County Prosecuting Attorney's Office DSHS Central Contract Services Page 1 6024PF Contract Amendment(1-26-2018) This Contract between the State of Washington Department of Social and Health Services (DSHS) and the Contractor is hereby amended as follows: 1. The Total Maximum Contract Amount is hereby increased in the amount of$428,959 for a new Contract Amount of$772,884. This amount is for services provided during the added fiscal year. 2. The Program Agreement end date is extended to June 30, 2021. 3. Section 1. Definition Specific to Program Agreement Item c.(3) (c) will be replaced with the following language: a. (3) (c) "Partnership Project". Collaborative partnerships with school districts, employment providers, DVR, families, employers and other community collaborators needed to provide the employment supports and services young adults with developmental disabilities require to become employed during the school year they turn twenty-one (21). Supports provided should complement and not replace what the student(s) receive through the Individualized Education Program (IEP). 4. Section 1. Definition specific to Program Agreement will include the following definitions: v. Competitive Integrated Employment -work performed by an individual on a part-time or full-time basis, within an integrated setting within the community that meets HCBS settings requirements. The individual must be compensated at minimum wage or higher, using the higher of the Federal, State, or local rate, and at a rate comparable to the wage paid to non-disabled workers performing the same tasks, including receiving the same benefits and opportunities for advancement. w. Employment Outcome Payment—A document derived from employment readiness activities performed by transition students who are between ages 19 through 20 that identifies actionable next step for employment. The employment service providers developing the Job Foundation report will be supporting transition students with employment activities for an average of 35 hours until student moves to Job Development phase of employment activities. x. Job Foundation document—A document derived from employment readiness activities performed by transition students that identifies actionable next step for employment. 5. Section 6. Statement of Work is revised to include the following: q. Partnership Project. (1) A Job Foundation document will be completed per guidelines for eligible students. Eligible students are DDA clients who were born between 9/1/00 through 8/31/01, currently attending school and have completed an application to participate in this Value Based Payment project. The VBP project application will include the following minimum criteria identified in the sample application found at: https://www.dshs.wa.pov/sites/default/files/DDA/dda/documents/Job%20Foundation%20Applica tion 040720%20%28002%29.docx (2) Qualified providers will collaborate with School District staff to complete the Job Foundation document and then provide a copy to the County. To be a qualified provider for the Partnership Project the Counties must require the provider to have a current contract with the Division of Vocational Rehabilitation; a contract in good standing with the County and cannot be in provisional status; a minimum of two years' experience providing Individual Employment with DSHS Central Contract Services Page 2 6024PF Contract Amendment(1-26-2018) demonstrated job placement skills. If the Job Foundation recommendation is for subminimum wage work/group work, service provider may not continue support. (3) County participating in the Partnership Project must have the ability to work collaboratively with School Districts to identify DDA students in high school, collect and track information, be proficient in electronic spreadsheets, and ability to evaluate if completed Job Foundation document(s) meet quality standards. r. Employment Outcome Payment. — Providers, with transition students born between 9/1/00 through 8/31/01, high acuity and authorized for Individual employment, may receive one outcome payment if student obtains a competitive integrated job approved by the County within timeframes described in the chart below. If the County is also the service provider DDA will provide the job approval. If the job is at a minimum of ten hours of work per week an additional amount will be include in the payment. 6. Section 8. Billing and Payment, will include the following: I. Reimbursement for Partnership project: a claim of$2,400 per student for each completed Job Foundation document that is at a satisfactory or above rating will be requested through the AWA system as other monthly cost m. 94 Partnership line item. A copy of the completed Job Foundation document will be sent electronically to DDA Employment and Day HQ staff. m. Job placement verification for transition students: The AWA Employment Output for Individual Employment will be completed and submitted with payment request to verify employer, job start date, job type, etc. 7. Adding two new section as follows effective 7/1/2019: Section 12. Confidential Information. All Counties and their subcontractors must: A. Ensure the security of Confidential Information; B. Use a Trusted Network when available; C. When transporting outside of a Secure Area, Portable Devices and Portable Media with DSHS Confidential Information must be under the physical control of staff with authorization to access the Data, even if the Data is encrypted. D. When transporting data containing DSHS Confidential Information outside a Secure Area must encrypt the data. Section 13. Data Security Requirements. Exhibit A shall only apply to the County if the County serves 150 or more DSHS clients. The Exhibit A will apply to the County subcontractor if the subcontractor serves 150 or more DSHS clients. 8. Exhibit A— Data Security Requirements the following replaces existing language effective 7/1/2020: Section 1 Definitions, item e, "Encrypt means to encode Confidential Information into a format that can only be read by those possessing a "key" ; a password, digital certificate or other mechanism available only to authorized users. Encryption must use a key length of at least 128 bits (256 preferred and required to be implemented by 6/30/2021 for symmetric keys, or 2048 bits for asymmetric keys. When a symmetric key is used, the advance Encryption Standard (AES) must be used if available. DSHS Central Contract Services Page 3 6024PF Contract Amendment(1-26-2018) Section 4 Authorization, Authentication, and Access, item h, (6) Ensuring use of Multi-factor Authentication to connect from the external end point to the internal end point. All contractors must be in compliance by 6/30/2021. 9. Exhibit B. Program Agreement Budget is hereby replaced with the following Budget Revision: DSHS Central Contract Services Page 4 6024PF Contract Amendment(1-26-2018) EXHIBIT B Program Agreement Budget ❑ Original Budget El Budget Revision REVENUES Fiscal Year Fund Source Original 1st Revision 2nd Revision 3rd Revision 2020 State Funds 182,203 188,000 Medical Funds 161,722 163,434 Total $343,925 $351,434 2021 State Funds 222,805 Federal Funds 198,645 Total $421,450 COUNTY FY 2021 SPENDING PLAN Planned Expenditures Job PASRR Foundation Funds Medicaid Funds State Funds Funds TOTAL ADMINISTRATION (CMIS/AWA BARS 11) 336 0 15,066 12,327 27,729 OTHER CONSUMER SUPPORTS (CMIS/AWA Code 31, 32, 41, 92, 93, 94) 2,400 0 14,080 11,520 28,000 CONSUMER SUPPORT STATE-ONLY 0z 0 Child Development 16,125 SCP r ;?r MEDICAID CLIENTS ROADS to COMMUNITY LIVING n TOTAL 220 069 98,545 421,450 DSHS Central Contract Services Page 5 6024PF Contract Amendment(1-26-2018) COUNTY FY 2020 SPENDING PLAN Planned Expenditures PASRR Medicaid Funds State Funds Funds TOTAL ADMINISTRATION (CMIS/AWA BARS 11) 545 12,487 10,217 23,249 OTHER CONSUMER SUPPORTS (CMIS/AWA Code 31, 32, 41, 92, 93, 94) 33,637 61,158 CONSUMER SUPPORT STATE-ONLY Child Development MEDICAID CLIENTS 250,902 ROADS to COMMUNITY LIVING TOTAL 6,333 183,806 159,295 351 -- All other terms and conditions of this Contract remain in full force and effect. DSHS Central Contract Services Page 6 6024PF Contract Amendment(1-26-2018)