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HomeMy WebLinkAboutM072803 District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: (Vacant) County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of July 28,2003 Chairman Dan Titterness called the meeting to order in the presence of Commissioner Glen Huntingford. APPROVAL OF MINUTES: Commissioner Huntingford moved to approve the minutes of the July 21, 2003 meeting as presented. Chairman Titterness seconded the motion which carried. , LETTER OF SUPPORT; Olympic Public Safety Communications Alliance Network (OPSCAN) Project: County Administrator David Goldsmith explained that the Board received a request from the Clallam County Commissioners asking Jefferson County to support a grant application for their OPSCAN project. This network will link agencies in Clallam County through digital microwave and fiber optic technology. Eventually, all the counties on the Olympic Peninsula will be able to hook up to the system. Commissioner Huntingford moved to have the Chair sign the letter of support. Chairman Titterness seconded the motion which carried. EMERGENCY LOCATOR SYSTEM; RENAMING OF ROADS: Several first responders and representatives from JeffComm, E-911 Dispatch, were present to ask the Board to place a moratorium on renaming existing roads until they can do a review ofthe emergency locator system. There are currently duplicate and similar road names throughout the County that make it difficult to respond quickly in emergency situations. The Prosecuting Attorney has advised that the ordinance regarding the naming and renaming of roads will have to be revised. Auditor Donna Eldridge noted that any change in , addresses will also affect the records for the Auditor, Assessor, and Treasurer and representatives from those offices need to be involved in the review and recommendation. The Board agreed to give the committee 6 months to make a recommendation. In order to allow this review, the Public Works Department and DCD will advise applicants that their requests for renaming roads will be tabled until the ordinance is updated. Page 1 Commissioners Meeting Minutes: Week of July 28,2003 ~":"~ f) "~; ,...,:,J ')I(I~"{" COUNTY ADMINISTRATOR BRIEFING SESSION: David Goldsmith reported on the following items. · Wildland/Urban Interface Fire Prevention: Emergency Management Coordinator Bob Hamlin updated the Board on this resolution on the Consent Agenda. James Fritz, a concerned citizen, presented a draft sign to the Board and suggested that these signs be posted at strategic intersections and locations to alert motorists and residents to the fire danger. He volunteered to have 30 signs made up and post them. The estimated cost per sign and stake is approximately $6.00. The Board asked James Fritz to order 80 signs and said that the County will pay for 50 of them. · Employer/Employee Split for Employees Covered by the Retail Clerks Welfare Trust Insurance: In order to meet July payroll, David Goldsmith recommended that the Board approve a resolution adjusting the percentage employees pay for their contribution to the Retail Clerk's Welfare Trust for medical costs. Currently employees pay 10% of these costs and the County pays 90%. At a 15/85% split, the employee's portion of the cost increases by $41.95 per month. Commissioner Huntingford moved to approve RESOLUTION NO. 41-03 changing the cost sharing basis on medical benefits for employees under the Retail Clerks Welfare Trust. Chairman Titterness seconded the motion which carried. The Board directed that a memo be included with the paychecks advising employees of this adjustment and letting them know that the increase also applies to County Officials, mid-management, and exempt employees covered under this health insurance. A grievance meeting on the newly ratified UFCW contract is scheduled for August 14. PUBLIC COMMENT PERIOD: There was no public comment. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Items #1 and #3 and to adopt and approve the balance ofthe items on the Consent Agenda. Chairman Titterness seconded the motion which carried. 1. DELETE: HEARING NOTICE re: Port Ludlow Drainage District Assessment Methodology; Set for 7:00 p,m. Monday, August 18,2003 at the Port Ludlow Beach Club (See Item Later in Minutes.) 2, RESOLUTION NO. 42-03 re: Re-Establishing a Policy on the Complaint Review and Enforcement (Previously Adopted 6/23/03 Resolution No, 29-03) 3. DELETE: RESOLUTION re: Wildland/Urban Interface Fire Prevention (See Item Later in Minutes.) 4. AGREEMENT re: BECCA Funding for At-Risk Youth Services and Truancy Matters; Jefferson County Juvenile and Family Court Services; Washington State Administration Office of the Courts 5. AGREEMENT, Amendment No.1 re: Professional Services for Infants and Pre-School Children (Birth to 3 Years) that Have Developmental Disabilities; Jefferson County Health and Human Services; Port Townsend School District #50 Page 2 Commissioners Meeting Minutes: Week of July 28,2003 ~~ \, ~., 6. AGREEMENT No. LA-3905, Supplement No.2 re: Hoh River Site Evaluation and Project Design and Monitoring During the Upper Hoh Road Logjam Project #X01313; Jefferson County Public Works; Geoengineers, Inc. 7. BID AWARD re: Construction of Log Jams for the Upper Hoh Road Repair Project #XÛ1313; Jefferson County Public Works; Addleman Logging Co., Inc. 8. BID REJECTION re: Center Road Overlay Project No. CR1559; Jefferson County Public Works; Lakeside Industries 9. Advisory Board Resignation; Jefferson County Planning Commission Member Representing District #3; Patrick Rodgers HEARING NOTICE re: Port Ludlow Drainage District Assessment Methodology: (See Consent Agenda Item #1.) The Board reviewed the revised hearing notice with slight additions to the explanation of the assessment method. The hearing is scheduled for 7 :00 p.m. on Monday, August 18, 2003 at the Port Ludlow Beach Club. Commissioner Huntingford moved to approve the hearing notice regarding the Port Ludlow Drainage District assessment hearing. Chairman Titterness seconded the motion which carried. WildlandlUrban Interface Fire Prevention: (See Consent Agenda Item #3.) Commissioner Huntingford moved to approve RESOLUTION NO. 43-03 regarding wildland fire prevention. Chairman Titterness seconded the motion which carried. Ann Avary, Economic Development Council re: WA-CERT Proposal- Marine Services Pilot Project; WA-CERT Project List: Ann Avary explained that one ofthe EDC's responsibilities is to gather information for proposed Washington Community Economic Revitalization Team (W A-CERT) projects. A recommendation is submitted annually to the County Commissioners for review, approval, and prioritization. She asked the Board to add the Marine Services Pilot Project to the W A-CERT list. This regional project is grant funded through the State Office of Trade and Economic Development and will require matching funds. Jefferson County EDC is the lead agency. The primary purpose of the project is to explore ways to enhance and strengthen marine related industries in Jefferson, Kitsap and Clallam County. The expanded 3 county area will allow people in the industry to come together collectively to benefit their businesses. Developing an insurance package is a good example of this collaboration. Training opportunities and access to new investment dollars from participating local banks will be available. Job retention and job growth are key to this project and it's success will be determined by the participation of private sector companies, Page 3 Commissioners Meeting Minutes: Week of July 28,2003 , r",.~ Although the project has not officially begun, companies from all 3 counties are very interested in getting involved and local banking institutions will be asked to provide the matching funds. A requirement ofthe State is that this project be on the W A-CERT list. Commissioner Huntingford moved to approve the addition ofthe Marine Services Pilot Project to the W A- CERT list. Chairman Titterness seconded the motion which carried. Chairman Titterness asked about the other projects on the W A-CERT list. Ann Avary explained that the EDC is finishing an update of the list and they plan to bring it to the Board in August. Dave Christensen, Natural Resources Manager re: Decision for Allocation of Secure Rural Schools Community Self Determination Act Funding for FY2004: Dave Christensen explained that in past years counties became very dependent on timber harvest taxes for roads and schools. When restrictions were put on harvesting, this Federal law was passed to provide a stable revenue source to counties. The act has 3 titles, and the Board needs to make a decision regarding the allocation of funds in each title, · Title I: Approximately $3.2 million has been provided to Jefferson County annually. Between 80% and 85% can go toward schools and roads, If this is an even split, approximately $1.35 million for schools and $1.35 million for roads. The staff recommendation is to leave the split at 80%, which is what the Board has done in the past. Commissioner Huntingford moved to accept the staffs recommendation for the split of Title I monies at 80%. Chairman Titterness seconded the motion which carried. Dave Christensen added that the balance of the funds, approximately $600,000, needs to be split between Title II and Title III projects. Title II: These proj ects are recommended for approval through the Resource Advisory Committee and include: road, trail, and infrastructure and maintenance or obliteration, soil productivity improvement, improvements in forest ecosystem health, watershed restoration and maintenance, restoration, maintenance and improvement of fish and wildlife habitat, control of noxious weeds, and reestablishment of native species. In the past, the Board has directed that 70% of the remaining funding go to Title II projects. He reviewed the Jefferson County projects recommended for approval by the RAC for FY2004. The total amount is $442,000. Title III: These projects include: search, rescue and emergency services, community service work camps, easement purchases, forest related educational opportunities, fire prevention and county planning, and community forestry. He reviewed the projects funded in 2003. The staff recommendation is to continue at the same funding level for the same types of projects as in 2003, with the possible addition of a chain gang to work on trails and noxious weeds in the National Forest. Most of this funding has been used as matching funds for grants. There is approximately $300,000 in the fund that is eannarked for specific projects, especially easement purchases. Commissioner Huntingford stated that at this time the funding is only available for 5 years and the County needs to show that it is being put to good use if it is to be continued in the future. Katherine Baril, Cooperative Extension, reported on the success ofthe current 4-H after school and summer programs in Quilcene, Brinnon, and Chimacum. Some of the grant funding for these programs is ending this year and she asked the Board to increase the Title III allocation for these programs. . . Page 4 Commissioners Meeting Minutes: Week of July 28, 2003 ·D"'~ ,....'<. "~.~ Y.!, " Commissioner Huntingford moved to approve the staff recommendation to put 70% into Title IT projects and 30% into Title III projects. Chairman Titterness seconded the motion which carried. \ I .I ¡ JEFFERSON COUNTY BOARD OF COMMISSIONERS ~._7 // --- !~t Dan Titterness, ChaIr MEETING ADJOURNED .* ~ . 1 ", J \( , SEAL: 'J.¡ ~';1'" (, '" ' I.... ",' , \ \r t~· ~gor, ~ ~ -.. ATTEST: (' ,lÚ{ '7Ja~ ~)9.eJ+t/ jï ( {/~, ~ma Delaney, CMC () Clerk of the Board (Vacant) 3rd District Commissioner Page 5