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Home My WebLink About081720_ca05$0N JG DRAFTJ MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, August 10, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding homelessness in Jefferson County. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding homelessness in Jefferson County. • Comment regarding shooting noise from the Port Townsend gun range. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.49-20 re: HEARING NOTICE: Intention of Jefferson County to Sell Surplus County Property at Auction; Hearing Scheduled for Monday, August 24, 2020 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. RESOLUTION NO.50-20 re: To Construct Roads and Utilities on a Portion of Public Right of Way known as Market Street; Jefferson County Public Works 3. RESOLUTION NO.51-20 re: To Construct Roads and Utilities on a Portion of Public Right of Way known as Berner Nelson Road a.k.a. South Beach Drive; Jefferson County Public Works 4. AGREEMENT re: Oil City Road M.P. 8.8-M.P. 8.9 Emergency Repair, Project No. 18019872; In the Amount of $24,940; Jefferson County Public Works; Watershed Science and Engineering 5. AGREEMENT No. 1963-57619, Amendment No. 1 re: Developmental Disabilities Program Administration; Additional Amount of $428,959 for a project total of $772,884; Jefferson County Public Health; Washington State Department of Social and Health Services 6. AGREEMENT re: School -Based Health Centers; No Dollar Amount, the Clinics will bill private insurance and Medicaid to cover the cost of staff time; Jefferson County Public Health; Port Townsend School District, Chimacum School District and Quilcene School District Commissioners Meeting Minutes of August 10, 2020 DRAFT 7. AGREEMENT re: Demolition, Structural & Waste Removal of Quilcene properties that are part of the Big Quilcene River Floodplain Key Pieces and RCO #17-1052, Big Quilcene Riparian Protection, with project match from the Public Works Big Quilcene Flood Account; In the Amount of $32,000; Jefferson County Environmental Public Health; Swoffold Excavation, LLC 8. AGREEMENT NO. CLH18247, Amendment No. 16 re: 2018-2020 Consolidated Contract; An Additional Amount of $88,742 for a Total of $1,758,153; Jefferson County Public Health; Washington State Department of Health 9. AGREEMENT, Amendment No. 1 re: Affordable Housing/Homelessness Grant Funding; No Change is Dollar Amount, Change in Scope of Work Only; Jefferson County Administrator; Habitat for Humanity 10. MINUTES re: Regular Meeting Minutes of July 27, 2020 and August 3, 2020 11. Payment of Jefferson County Vouchers/Warrants Dated August 10, 2020 Totaling $670,148.96 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 12. Payment of Jefferson County Payroll Warrants Dated August 5, 2020 Totaling $941,175.59 and A/P Warrants Done by Payroll Dated August 5, 2020 Totaling $896,069.59 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. BID OPENING re: Upper Hoh Road MP 7.9-8.0 Repair Project: Assistant Public Works Director/Engineering Services Manager Eric Kuzma and Engineer Mark Thurston were present for the bid opening. Manager Kuzma stated that one bid was received before the bid deadline. One bid was received after the deadline and he explained the reasons why that bid could not be considered. The following bid was opened and read aloud: BID BID AMOUNT Roglin's, Inc. $109,898.25 Manager Kuzma stated that the Engineer's Estimate was $93,144. Staff will review the bid for accuracy and make a recommendation for bid award at a later date. AUTHORIZATION and CONCURRENCE re: Pope Resources Right -of -Way Exchange for the Olympic Discovery Trail, Four Corners Road to Anderson Lake Park Segment: Public Works Right of Way Representative Mara Dotson briefed the Board on the proposed land exchange that would allow work to continue on the Olympic Discovery Trail. After discussion, Commissioner Dean moved to approve RESOLUTION NO.52-20 re: Notice of Intention to Sell County Held Tax -Title Property. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners reviewed their meeting schedules and discussed the Coronavirus Relief Package and the 2020 Census. 2 Commissioners Meeting Minutes of August 10, 2020 DRAFT The meeting was recessed at 11:20 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Budget Reduction Targets for 2021 in the Mid -Biennium Review: County Administrator Philip Morley and Budget Consultant Anne Sears briefed the Board on the issue. After review, Commissioner Dean moved to adopt the attached new COVID-19 budget adjustment targets as guidance for Central Services putting out the final budget instructions along with providing the three bullets of budgeting directions outlined in the County Administrator's Memo and incorporating that into the instructions to the departments. Commissioner Sullivan seconded the motion which carried by a unanimous vote. • BRIEFING re: House Bill 1590 — Local Sales and Use Tax for Affordable Housing: After discussion, the Commissioners decided to hold a Board of County Commissioner Special Meeting to be held in conjunction with the Affordable Housing Task Force Meeting on Wednesday, August 12, 2020 at 2:00 p.m. • Department of Commerce; CARES ACT program re: Community Development Block Grant (CDBG) funding • Navy; training exercises • Planning Commission; email • WSAC; legislative priorities request • Navy; training exercise NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:52 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Dean seconded the motion which carried by a unanimous vote. SEAL: ATTEST: JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board �sol" �o SEIINCi�� MINUTES Joint Special Meeting DRAFT Jefferson County Board of Commissioners and the Affordable Housing Task Force Wednesday, August 12, 2020, 2:00 p.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA Due to COVID-19, no in -person attendance CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. DISCUSSION TOPICS: The Commissioners listened to discussion on the following topics and provided comment: • Request for Proposals (RFP) 2020 and allocation amounts for current RFP • Updated Housing Task Force List and Resource List for Navigators • Update re: 3-Year Shelter Grant and Covid Grant from the Washington State Department of Commerce • Sales Tax HB 1590 • Jefferson County Fairgrounds; campground use • Possible shelter locations Chair Brotherton excused himself from the meeting at 4:40 p.m. Commissioner Dean agreed to Chair the rest of the meeting. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 4:45 p.m. until the next regular meeting or special meeting as properly noticed. Acting Chair Commissioner Dean seconded the motion. The motion carried. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member