HomeMy WebLinkAboutA081720SoN C,0
4 �2 AGENDA
Jefferson County Board of Commissioners
9rtQNV-0 Regular Meeting — August 17, 2020
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
COVID-19 NOTICE:
NO IN -PERSON ATTENDANCE ALLOWED
(per May 29, 2020 Jefferson County Public Health Officer Order)
To view this meeting live go to www.cojefferson.wa.us
Follow the links under "Quick Links: Videos of Meetings -Streaming Live"
Use the internet link above. Those without internet can listen by dialing: 1-646-749-3122 - enter Access Code: 661-198-069#
Access for the hearing impaired and others can be accommodated using Washington Relay Service at 1-800-833-6384 and the following
website: https://www.dshs.wa.gov/altsa/odhh/telecommunications-relay-services
MONDAY
9:00 a.m. CALL TO ORDER
9:01 a.m. PUBLIC COMMENT PERIOD - Up to 30 Minutes
This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To
ensure equal opportunity for the public to comment, all comments shall be limited to three minutes per person
and each person may address the Board onetime during the public comment period. When the green light is on
it means proceed to speak; the yellow light will go on when the speaker has 30 seconds remaining; the red light
illuminated means stop. Please start by stating your name and address.
SUBMITTING COMMENTS DURING COVID-19: During social distancing for the COVID-19
pandemic, citizens can submit public comments remotely to the Commissioners by email. Emailed
comments will be read aloud by staff for up to three minutes during the meeting's public comment
period. Email your comments before the 9:00 AM meeting start time, using this dedicated email
address: PublicComments(a)co.iefferson.wa.us.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed
to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item,
that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of
any of the Commissioners.)
HEARING NOTICE re: Community Development Block Grant (CDBG) Public Services and
Local Microenterprise Assistance Programs; and Public Health, Emergency Response, or
Temporary Housing Facilities that Address COVID-19 Impacts; Hearing Scheduled for Monday,
August 31, 2020 at 10:30 a.m. via Virtual Meeting and Live Streamed on AV Capture All
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request
1
Agenda: August 17, 2020
2. AGREEMENT NO. WA JEFF 91420(1) re: Upper Hoh Road/Olympic National Park Federal
Lands Access Program (FLAP) Project, M.P. 0.0 — M.P. 12.0, County Road No. 914207, County
Project No. 18019410; In the Amount of $15,080,803; Jefferson County Public Works; Federal
Highway Administration, Western Federal Lands Highway Division; US Department of
Transportation
AGREEMENT NO. ICA21008 re: Support of Family and Juvenile Court Improvement Plan
(FJCIP); In the Amount of $14,420.00; Jefferson County Superior Court; Washington State
Administrative Office of the Courts
4. BID AWARD re: Upper Hoh Road Repair, Project No. 18020381, M.P. 7.9 — M.P. 8.0, County
Road No. 914207, Federal Aid No. ER-WA-20-03; In the Amount of $109,898.25; Jefferson
County Public Works; Rognlins, Inc.
MINUTES re: Regular Meeting Minutes of August 10, 2020 and Special Meeting Minutes of
August 12, 2020
6. ADVISORY BOARD RESIGNATION: Solid Waste Advisory Committee (SWAC); District 3
Representative, Samantha Janes
7. ADVISORY BOARD REAPPOINTMENT: Solid Waste Advisory Committee (SWAG); Term
Expires 2/13/22; Industry Representative, Chad Young (Murrey's Olympic Disposal)
8. Payment of Jefferson County Vouchers/Warrants Dated August 17, 2020 Totaling
$721,185.88 (Records of all claims submitted for payment along with vouchers approved and signed by the Board
of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
9. Payment of Jefferson County Payroll Warrants A/P Warrants Done by Payroll Dated August
7, 2020 Totaling $139,095.27 (Records of all claims submitted for payment along with A/P Warrants
approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office)
COMMISSIONERS BRIEFING SESSION
REGULAR AGENDA:
9:45 a.m. WEEKLY UPDATE re: COVID-19
Dr. Tom Locke, Public Health Officer
Willie Bence, Emergency Management Director
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request
2
Agenda: August 17, 2020
10:30 a.m. HEARING re: Port Ludlow Drainage District Assessment System
Jim Pearson, Public Works
11:00 a.m. UPDATE re: Federal CARES Act Coronavirus Relief Funds (CRF)
• First Round of CRF: Reimbursements for County Pandemic Response
Costs and Balance Available for Community Assistance Allocations
• Status Update on State Release of Second Round of CRF Funds
• Discussion of Options & Timing for Public Process to Solicit Input on
Priorities for CRF Community Assistance Allocations
o Sample Public Hearing Notice
o Sample Letter to the Public Inviting Input
Philip Morley, County Administrator
Patty Chamas, Chief, COVID Pandemic Response and Recovery Finance Section
Mark McCauley, Central Services Director
LUNCH
1:30 p.m. — 2:30 p.m. EXECUTIVE SESSION with County Administrator and Chief Civil
Deputy Prosecuting Attorney re: Actual Litigation; Exemption as Outlined
in the Open Public Meetings Act, RCW 42.30.110(1)(i)
2:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers
Miscellaneous Items
Calendar Coordination
- Future Agenda Items
NOTICE OF ADJOURNMENT
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request
3
Agenda: August 17, 2020
CORRESPONDENCE:
See Attached Correspondence Log
Email Correspondence
Monday — August 17, 2020
Noon Kate
12:30 p.m. Greg
1:00 P.M. Greg
1:30 p.m. Board
Tuesday — August 18, 2020
10:00 a.m. Kate
Noon Kate
1:00 P.M. Greg
1:30 p.m. Board
Wednesday — August 19, 2020
Noon Greg
1:00 P.M. Kate
Thursday — August 20, 2020
8:30 a.m. Kate
2:30 p.m. Board
4:00 p.m. Kate
Friday — August
21, 2020
9:00 a.m.
Kate
9:00 a.m.
Kate
10:00 a.m.
David
3:30 p.m. Kate
COMMISSIONERS MEETING SCHEDULE
Week of August 17, 2020
See Agenda
WSAC Coronavirus Relief Meeting Conference Call
August Primary Election Pre -Canvassing Meeting Election Processing Center
Hoh River Resiliency Plan Steering Committee Meeting Conference Call
County Administrator Briefing Session Chambers
AWC Racial Equity in Government Meeting Conference Call
WSAC Safe Start & County Variance Meeting Conference Call
Certification of the August Primary Election Meeting Election Processing Center
Jefferson Transit Authority Board Meeting Conference Call
Policy Management Group Meeting Conference Call
Hood Canal Coordinating Council (HCCC) Annual Meeting Conference Call
Weekly COVID Finance Section Meeting Conference Call
Jefferson County Board of Health Meeting Conference Call
Legislative Steering Committee Tax Policy Subcommittee Meeting Con£ Call
Salish Behavioral Health Org. (SBHO) Exec. Board Meeting Conference Call
August Strait Local Planning Workgroup Meeting Conference Call
Peninsula Regional Trans. Planning Org. (PRTPO) Meeting Conference Call
WSAC Covid-19 Update Conference Call
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request
4
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE
DATE OF
DATE
ORIGINATING
CORRESPONDENCE
DOCUMENT
RECEIVED
PARTY
August 17, 2020
Mellani McAleenan, Director of
CARES Act Funding - Message from Commerce
8/5/2020
8/6/2020
Government Relations & General Counsel
(WSAC)
(COVID-19)
8/6/2020
8/6/2020
U.S. Department of Education
Education Almanac August 2020: Rural education
updates (COVID-19)
Dontae Payne, South Sound and Olympic
Inslee press conference Thursday in Olympia (COVID-
8/6/2020
8/6/2020
Peninsula Representative, Office of
Governor Jay Inslee
19)
8/6/2020
8/6/2020
Washington Counties (WSAC)
COVID-19 News/ August 6, 2020
8/6/2020
8/6/2020
Jefferson County Chamber of Commerce
Chamber Cafe tomorrow with panel of local
businesses (CVOID-19)
Cynthia Koan, Vice Chair, Planning
8/6/2020
8/6/2020
Commissioner District I & Lorna Smith,
Requesting Response to Planning Commission Letter
Planning Commission District 2
Liz Anderson, Web Maintenance & Digital
Press Release: Shellfish Harvesting at Oak Bay, Mats
8/6/2020
8/6/2020
Communications Specialist, Public Health
Assistant, Jefferson County Public Health
Mats Bay and Port Ludlow Closed Due to Biotoxins
8/6/2020
8/6/2020
Angus Brodie, Deputy Supervisor for State
Stakeholder Feedback on 2021 Legislative Priorities
Uplands, DNR
(COVID-19)
8/6/2020
8/6/2020
Robin Lawlis, Admin. Program Mgr. Hood
Notice of HCCC Board Annual Meeting 8/19/2020
Canal Coordinating Council
8/6/2020
8/6/2020
Jefferson County Historical Society
Announcing: Salt & Cedar Museum Shop!
8/6/2020
8/6/2020
Washington State Department of
WSF Weekly Update (COVID-19)
Transportation
8/6/2020
8/6/2020
National Association of Counties (NACo)
Coronavirus Pandemic Resources for Counties -
August 6, 2020 (COVID-19)
8/7/2020
8/7/2020
Christine Mahler, Washington Wildlife and
E-News: LWCF & Outdoor Recreation Report
Recreation Coalition
(COVID-19)
8/7/2020
8/7/2020
Municipal Research Services and Center
This resend includes a link to "COVID-19: Where
(MRSC) - Local Government
Things Stand as of August 3rd" Blog
8/7/2020
8/7/2020
Washington Counties (WSAC)
Friday 5/Census/Elections/FIT/County Engineer
Award
Undated
8/7/2020
National Association of Counties (NACo)
County News, Vol. 52, No. 15, ,August 3, 2020
(COVID-19)
8/7/2020
8/7/2020
Kerry Hastings, Housing Solutions
Community Members Lead the Way (COVID-19)
Network
Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 1
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE
DATE OF
DATE
ORIGINATING
CORRESPONDENCE
DOCUMENT
RECEIVED
PARTY
8/7/2020
8/7/2020
Lauren at Strong Towns
Strong Towns Friday Faves - 8/7 (COVID-19)
8/7/2020
8/7/2020
Jefferson County Chamber of Commerce
Virtual Job Fair - August 13th - Staff UP (COVID-19)
8/7/2020
8/7/2020
Office of Intergovernmental Affairs
White House Newsletter: Historic American Economic
Recovery (COVID-19)
8/8/2020
8/10/2020
National Association of Counties (NACo)
This Week in Photos (COVID-19)
8/8/2020
8/10/2020
Bill Rooney, Manager, Olympic Peninsula
Gateway Visitor Center Monthly Report
Gateway Visitor Center
8/8/2020
8/10/2020
Office of Intergovernmental Affairs
President Trump is taking action to support American
Families (COVID-19)
8/9/2020
8/10/2020
Peninsula Trails Coalition
Olympic Discovery Trail - - What's Happening?
8/9/2020
8/10/2020
Old Alcohol Plant
Escape to the Old Alcohol Plant
8/9/2020
8/10/2020
Port Ludlow Village Council
Governor Announces Guidelines for School Openings
(COVID-19)
8/10/2020
8/10/2020
Kathleen Keenan
Questions for the August 10th BoCC Meeting from
KPTZ Listeners (COVID-19)
8/10/2020
8/10/2020
Northwest Harvest
Northwest Harvest eNews - August 2020
(COVID-19)
8/10/2020
8/10/2020
The Chamber of Jefferson County
the Business Insider - - August 2020
Phil Eggman, Public Information Officer,
8/10/2020
8/10/2020
Congressional Liaison, Rural
Federal Partners COVID-19 Funding Webinar-
Development, Washington State
August 13, 2020
8/10/2020
8/10/2020
Lauren at Strong Towns
It's time to fix our fragile food system
8/10/2020
8/10/2020
Local 20/20
Local 20/20 Weekly Announcements
Licensed Establishments in Unincorporated Areas of
8/6/2020
8/10/2020
Washington State Liquor and Cannabis
Jefferson County for Expiration date of 11/30/2020:
Board
The Geoduck, Ferino's Pizzeria , Cucina, El Molcajete
Mexican Grill, Nichol's Mckeag Occasions
Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 2
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE
DATE OF
DATE
ORIGINATING
CORRESPONDENCE
DOCUMENT
RECEIVED
PARTY
To: James Kennedy, Jefferson County Prosecuting
Attorney, Coroner; Subj: Summons & Complaint;
Jessica J. Morris, Plaintiff Vs. JEFFERSON
8/10/2020
8/10/2020
Jessie Graves on behalf of Rose Ann
COUNTY, a Municipal Corporation, and JEFFERSON
Carroll, Jefferson County Auditor
COUNTY SHERIFF'S DEPARTMENT, an agency of
Jefferson County, and DEPUTY TREVOR HANSEN
and JANE DOE, husband and wife and the marital
community comprised thereof. Defendant
Fwd: by Kate Dean on behalf of Carmen
FW: Public Comment 8/3 re: Homelessness and the
8/3/2020
8/10/2020
Jaramillo to be read in Public Comment
Pandemic (COVID-19)
Period, BoCC Meeting August 10, 2020
Emailed by Jammi Oxford to be read in
8/9/2010
8/10/2020
Public Comment Period, BoCC Meeting
Homeless @ the Fairgrounds
August 10, 2020
Emailed by Barbara Morey to be read in
An Emergency Plan for Addressing Homelessness
8/10/2020
8/10/2020
Public Comment Period, BoCC Meeting
This Winter
August 10, 2020
Emailed by Tom Sparks to be read in
8/10/2020
8/10/2020
Public Comment Period, BoCC Meeting
The beat goes on ... re: Shooting Range
August 10, 2020
8/10/2020
8/10/2020
Washington State Department of
2021-2023 Community Capital Facilities Building
Commerce
Communities Fund Grant
Timothy Williams, BLM Headquarters
BLM News Release: The Bureau of Land
8/10/2020
8/10/2020
Office
Management's Headquarters Officially Established in
Grand Junction, Colorado
Joseph Kubistek, Public Affairs Specialist,
Naval Magazine Indian Island Release #20200810 -
8/10/2020
8/10/2020
Navy Region Northwest
Security training exercise Scheduled for August 13,
2020
8/10/2020
8/10/2020
Office of Intergovernmental Affairs
Department of the Interior Newsletter - Monday,
August 10, 2020 (COVID-19)
8/10/2020
8/10/2020
Brinnon News
Brinnon Parks and Rec Regular Meeting Agenda -
August 12, 2020
Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 3
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2020 CORRESPONDENCE
DATE OF
DATE
ORIGINATING
CORRESPONDENCE
DOCUMENT
RECEIVED
PARTY
Mellani McAleenan, Director of
8/10/2020
8/10/2020
Government Relations & General
COVID-19 K-12 Resources
Counsel, WSAC)
Municipal Resources Service and Center
upcoming webinars: First Amendment, Law
8/10/2020
8/10/2020
(MRSC) - - Webinars
Enforcement Records, COVID-19 Budget Strategies &
more
8/10/2020
8/10/2020
National Association of Counties (NACo)
Coronavirus Pandemic Resources for Counties - -
August 10, 2020
Kiki Serantes, Housing Alliance
8/11/2020
8/11/2020
Community Organizer, Washington Low
Join RAP & Julian Castro for a #HousingisEssential
Income Housing Alliance
Virtual Town Hall
8/11/2020
8/11/2020
Washington Counties (WSAC)
COVID-19 News/August 11, 2020
8/11/2020
8/11/2020
The Chamber of Jefferson County
Washington State Broadband Access
8/11/2020
8/11/2020
Helen Morrison, Port Ludlow Resident
Internet Service Speed
8/11/2020
8/11/2020
National Association of Counties (NACo)
NACo County News, County News Now - - August 11,
2020
8/11/2020
8/11/2020
Clallam Economic Development Council
Virtual Job Fair Thursday from 10-2; Coffee with
Colleen; Update on Lifeboat Grant (COVID-19)
8/11/2020
8/12/2020
Office of Intergovernmental Affairs
Follow -Up: Other needs Assistance Program
Resources
8/11/2020
8/12/2020
Office of Intergovernmental Affairs
INVITE: 8/12 Briefing Call on Safely Reopening
America's Schools
8/12/2020
8/12/2020
Washington Wildlife and Recreation
Introducing Melissa Watkinson
Coalition
Housing Solutions Network's Tiny Home
8/12/2020
8/12/2020
Community Housing Action Team (THC-
Endorsement of Emergency Plan to House
HAT)
Unsheltered People Proposal
8/12/2020
8/12/2020
Tamara Meredith, Director, Jefferson
Jefferson County Library - Annual Report for
County Library
Commissioners
8/12/2020
8/12/2020
Lauren at Strong Towns
Reslient Eats - From Your Home to the Streets
8/12/2020
8/12/2020
Clallam EDC
Unemployment Updates; Congressmen Kilmer next
week Coffee with Colleen; NOLA Update and More
8/12/2020
8/12/2020
Susan Garner, Forest Service
Salal Permits Press Release
8/12/2020
8/12/2020
Mellani McAleenan
Two Updates: Treasury Coronavirus Relief Fund &
FEMA Unemployment Ins Guidance
Correspondence may be viewed 8:30 a.m. - 4:30 p.m. Monday - Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
Page 4