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Supplemental Agreement Number: 1 Organization, Address, and Phone:
KPFF Consulting Engineers
Agreement Number: 612 Woodland Square Loop SE, Suite 100
Lacey, WA 98503
Professional Services Agreement executed (360) 292-7230
September 16, 2019
Project Number Execution Date: Completion Date:
18020580 September 16, 2019 No contract expiration
date.
Project Title New Maximum Amount Payable:
Thorndyke Road MP 4.71 Culvert Replacement $232,132.00
Description of Work: This supplement to the original contract is to provide professional services
to develop the Plans, Specifications, and Estimates, obtain necessary permits and environmental
clearances to construct the project, and provide a load rating for the new structure. This work
will be based on the preliminary design report and preliminary plans developed by KPFF under
Phase 1.
SUPPLEMENTAL AGREEMENT
The Local Agency of Jefferson County Public Works hereby amends the agreement with KPFF
Consulting Engineers ("the Agreement"), executed on September 16, 2019.
All provisions in the Agreement remain in effect, except as expressly modified by this
Supplemental Agreement.
The changes to the Agreement are described as follows:
Item 2, Scope of Services, shall be amended by supplementing Task No. 1, PROJECT
MANAGEMENT, adding Task No. 7, PLANS, SPECIFICATIONS AND ESTIMATES, adding
Task No. 8, ENVIRONMENTAL PERMITTING, and adding Task No. 9, LOAD RATING. The
revised scope of work under Task Number 1, 7, 8, and 9 are set forth in the attached Exhibit A, and
by this reference made a part of this supplement.
Item 4, Payment shall be amended as follows:
Task No. 1, PROJECT MANAGEMENT, will have a new maximum amount payable of$19,888.00
Task No. 7, PLANS, SPECIFICATIONS AND ESTIMATES, will have a maximum amount
payable of$108,767.00.
Task No. 8, ENVIRONMENTAL PERMITTING, will have a maximum amount payable of
$11,586.00.
Task No. 9, LOAD RATING, will have a maximum amount payable of$5,655.00.
The new, total maximum amount payable for the Agreement will be $232,132.00 as shown below,
and as detailed in the attached Exhibit B.
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 1 of 3
Task Task Description Original Supplement#1 New Maximum
No. Maximum Amount Payable
Amount Payable
1 Project Management $13,814.00 $5,574.00 $19,388.00
2 Geotechnical Investigation $31,110.00 $0.00 $31,110.00
3 Hydraulic Analysis $19,768.00 $0.00 19,768.00
4 Environmental Permitting $2,630.00 $0.00 $2,630.00
Review
5 Topographic/Land Survey $541.00 $0.00 $541.00
6 Preliminary Design Report $29,643.00 $0.00 $29,643.00
Subconsultant Markup $2,544.00 $0.00 $2,544.00
Reimbursable Expenses $500.00 $0.00 $500.00
7 Plans, Specifications, and $0.00 $108,767.00 $108,767.00
Estimates
8 Environmental Permitting $0.00 $11,586.00 $11,586.00
9 Load Rating $0.00 $5,655.00 $5,655.00
TOTAL $100,550.00 $131,582.00 $232,132.00
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 2 of 3
This Supplemental Agreement shall be effective upon execution by both parties. Work performed
consistent with the Agreement prior to execution of this Supplemental Agreement is hereby ratified.
In witness whereof, the parties hereto have executed this Supplemental Agreement Number 1 as
shown below.
COUNTY OF JEFFERSON
(Consultant Firm Name) BOARD OF COMMISSIONERS
KPFF Consulting Engineers 31/4-Vie 20
Consultant's Name (Please print) Kate Dean, District 1 Date
^—G' !4 air 7 -b ved s�y/i Zc:
Consultant's Signature David S livan, District 2 Date
g'13l Z� ��Z4/,/2_eZ
Date red erton;"District 3 Date
Approved as to form only:
PRE-APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil I-- . y •ro : uting Attorney
Mon e ders, P.E. Date
Public , 0' _ s r/County Engineer
Supplemental Agreement(to A&B) Contract C, Version 1, Risk Legal Review Date 04/30/2018 Page 3 of 3
Exhibit A
Scope of Work— Phase 2
Thorndyke Road MP 4.71 Culvert Replacement:
PS&E, Environmental Permitting&Load Rating
OBJECTIVE
This supplement to the original contract is to provide professional services to Jefferson County (the
County)necessary to develop the Plans,Specifications,and Estimates,obtain the necessary permits and
environmental clearances to construct the project,and provide a load rating for the new structure. This
work will be based on the preliminary design report and preliminary plans developed by KPFF under
Phase 1.
DURATION
Tasks associated with completing the PS&E, permitting,and load rating are anticipated to require six to
twelve months, depending on permitting timelines. The County's RCO (Recreation and Conservation
Office)grant for design requires that final PS&E be submitted to RCO no later than December 31, 2020.
Permit approvals may extend beyond that deadline.
SERVICES
KPFF,with subconsultants,will oversee and manage services necessary to accomplish the scope of work
for the following efforts:
Phase 2:
o Task 1B—Project Management(Phase 2)
❑ Task 7—Plans,Specification, and Estimate(PS&E)
❑ Task 8—Environmental Permitting
❑ Task 9—Load Rating
TASK 1B—PROJECT MANAGEMENT(Phase 2)
This task includes necessary work to plan and manage the project resulting in a quality product on-time
and within budget. This task was included under Phase 1, but will be supplemented under Phase 2.
Task items include the following sections for the duration of Phase 2:
1.1 ProjectSchedule
KPFF has prepared a project schedule under Phase 1. The schedule will be revised with Phase 2
milestones and task durations throughout Phase 2. The schedule will detail individual work
elements of the project scope,and schedule requirements incorporating both internal and external
milestones. The schedule will extend from the end of Phase 1 (preliminary design) through final
PS&E, permit approvals,and load rating,and meet the grant agency(RCO and Fish Barrier Removal
Board) deadline of completing the PS&E no later than December 31, 2020. The schedule will be
Page 1 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
developed by a critical path method.
Deliverables:Project Schedule(Microsoft Project)
1.2 Progress Meetings
Progress meetings will be held to coordinate work activities and keep the County informed of
progress to date. Every two weeks the County will be informed of current progress. This will be
done by a phone call from KPFF's project manager to the County's project manager. Meetings will
be held via teleconference or video conference as necessary to coordinate design progress with the
County and the funding agency.
Deliverables:email summary of action items.
1.3 Coordination Meetings
In addition to progress meetings with the County, KPFF will host or attend coordination meetings
with stakeholders such as WDFW, Tribes, the Brian Abbott Fish Barrier Review Board Technical
Review Team, and permitting agencies in order to facilitate design and permitting of the project.
Two teleconference meetings are assumed. No on-site meetings are anticipated.
Deliverables:Agendas and Meeting Minutes
1.4 Progress Reports and Billings
KPFF will continue with progress reports and billings as specified in the original contract Scope of
Work.
1.5 Managing Subconsultants
KPFF will continue with managing subconsultants as specified in the original contract Scope of
Work.
1.6 Quality Assurance Reviews
KPFF will continue with quality assurance review as specified in the original contract Scope
of Work.
TASK 7—PLANS, SPECIFICATION,AND ESTIMATE (PS&E)
The general focus of this task will be preparation of the plans, specifications, and estimated
construction costs for the selected alternative (35 ft. span buried bridge), roadway approaches,
and creek restoration. Contract plans shall be prepared in general conformance with the WSDOT
Design Manual, and the WSDOT Plans Preparation Manual. KPFF will complete these elements of
the bid package and stamp the appropriate plan sheets and specifications.
7.1 Structural Design
KPFF will perform the structural engineering analysis necessary to size and design the buried
bridge structure per the current AASHTO LRFD Bridge Design Specifications,supplemented by
the WSDOT Bridge Design Manual,for an HL-93 vehicular live load. This design will be based
Page 2 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
on a typical flat-top, non-arched reinforced concrete three-sided box unit. Alternative
structure shapes or 3rd party configurations will not be investigated as part of this task. This
work will include providing complete structural design information on the Plans for the
typical flat-top, non-arched three-sided box units and their associated footing elements. The
structural design effort includes a required seismic racking analysis.
KPFF assumes that the precast concrete wingwalls will be designed by the Contractor.
Therefore, KPFF will provide the wall lengths, heights,and general geometric information in
the plans for the Contractor to design and fabricate each required wingwall unit.
7.2 Civil Design
KPFF will perform the civil engineering analysis necessary to ensure that the roadway and
roadside features meet all applicable standards and requirements of the WSDOT Design
Manual, with the exception of road geometric decisions made during Phase 1 work.
KPFF shall prepare a draft and final memo documenting the fact that stormwater requirements
are not triggered for the project.
7.3 Plans,Specifications,and Estimate
KPFF will prepare plans for the construction of the new water crossing structure, roadway
approaches, and creek restoration in general conformance with the WSDOT plans
preparation manual. Project technical specifications will be prepared to supplement the
2020 Washington State Department of Transportation (WSDOT) Standard Specifications for
Road, Bridge and Municipal Construction. KPFF will provide specifications required for the
civil and structural elements of the project.
The County will be responsible for Division 1, Contract Documents, Appendices,and final
assembly. KPFF will be responsible for Divisions 2-9.
KPFF will provide an Engineers estimate of construction costs, and will fill in bid items and
quantities on a County-provided bid proposal form.
The anticipated drawing package for phase 2 includes:
1. 30 Percent PS&E Submittal:
o Preliminary Drawings—PDF 11x17 electronic file
❑ Cover Sheet including Vicinity Map and Drawing Index(1)
❑ Legend and Abbreviations (1)
o Existing Conditions(survey) (1)
o Roadway Typical Sections(1)
❑ Roadway Plan and Profile (1)
o Maintenance of Traffic Plan (1)
❑ Fish Passage Structure Plan View(1)
Page 3 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
❑ Fish Passage Structure Profile (1)
❑ Stream Details (1)
o Quantity calculations and Cost Estimate
2. 60 Percent PS&E Submittal:
o Updated Drawings—PDF 11x17 electronic file
o Cover Sheet including Vicinity Map and Drawing Index(1)
❑ Legend and Abbreviations(1)
❑ Typical Roadway Section(1)
❑ Roadway Plan and Profile(2)
o Roadway Details(1)
o Stream Plan View(1)
o Stream Profile(1)
❑ Stream Details(stream cross-section, stream grade control, LWD, etc.)(1)
o Buried Bridge Layout(1)
❑ Foundation Plans(1)
❑ Foundation Details(1)
❑ Buried Bridge Structural Details(2)
❑ Wingwall Details(1)
❑ TESC Plan(1)
❑ TESC Details(1)
❑ Maintenance of Traffic Plan/Temporary Traffic Control (shoofly
plan, profile§ion)(2)
❑ Dewatering&Stream Bypass Plan(1)
❑ Planting Plans(1)
o Outline Specification—electronic, PDF format
o Cost Estimate —electronic,excel spreadsheet format
3. 90 Percent PS&E Submittal:
o Updated Drawings—PDF 11x17 electronic file
o Cover Sheet including Vicinity Map and Drawing Index(1)
❑ Legend and Abbreviations(1)
❑ Typical Roadway Section(1)
❑ Roadway Plan and Profile(2)
o Roadway Details(1)
Page 4 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
o Stream Plan View(1)
❑ Stream Profile(1)
❑ Stream Details(stream cross-section, stream grade control, LWD, etc.)(1)
o Buried Bridge Layout(1)
o Foundation Plans(1)
❑ Foundation Details(1)
❑ Buried Bridge Structural Details (2)
o Wingwall Details(1)
❑ TESC Plan(1)
❑ TESC Details(1)
o Maintenance of Traffic Plan/Temporary Traffic Control(shoofly plan,
profile, and section)(2)
o Dewatering&Stream Bypass Plan(1)
o Planting Plan (1)
o Draft Specification—electronic, PDF format
o Cost Estimate —electronic,excel spreadsheet format
o Final Design Report(draft for Jefferson County review)for RCO
o Stormwater Technical Memo
0
4. 100 Percent PS&E Submittals:
o Stamped/Signed Drawings — PDF 11x17 electronic file, electronic AutoCADD file
o Stamped/Signed Specifications—electronic, PDF format, and stamped
cover sheet in PDF format
o Cost Estimate—electronic,excel spreadsheet format
o Final Design Report for RCO
Assumptions:
• The County will provide advertisement, Plan Holder's List,and manage the bidding
process.
TASK 8—ENVIRONMENTAL PERMITTING
KPFF will manage the environmental process to obtain all environmental clearances and permits
necessary for the culvert project. Proper documentation identified in Task 4 will be attained in this
phase and KPFF will assist the County with responses to comments from permit reviewers.
8.1 Field Work and Data Collection
Page 5 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
KPFF will conduct field survey to acquire stream channel, habitat, riparian, and wetlands
information to incorporate into the JARPA and HPA applications.
Field work will verify physical and biological information derived from the desktop analysis.
Physical habitat data derived from field work will be integrated into reporting and design as the
baseline condition.
Baseline Conditions will be utilized for the application process in evaluating potential effects.
8.2 Environmental Permits
KPFF will prepare and coordinate the JARPA Application,Corps permit and WDFW Hydraulic Permit
Application (HPA). KPFF will identify the relevant recipients to ensure proper routing.
KPFF will revise the JARPA, Corps permit, and HPA as appropriate and provide final versions to the
County for submittal.The consultant will respond to comments from the resource agencies in
regards to the reports.
8.3 Wetland Delineation Report
KPFF will perform field delineation of wetland boundaries adjacent to the project site and prepare a
wetland delineation report. Delineation of complete wetland boundaries will not be performed.
Only the wetland borders adjacent to the project site will be delineated.
Deliverables:
1. Draft and final JARPA(pdf)for USACE.
2. Draft and final HPA Application(PDF).
3. Documentation to support other Jefferson County Permit requirements such as the Hood
Canal Coordinating Council letter of support and Limit 8 self-certification.
4. Wetland Delineation Report.
Assumptions:
• The NEPA process will not be required unless the funding gained for this project is
federal. If federal funding is acquired,that will create a federal nexus and will
therefore require the NEPA process to be added to the permitting requirements.
• A biological Assessment will not be required.
• A mitigation plan for wetland impacts will not be required. If the project will impact
wetlands at the level to require a mitigation plan. A mitigation plan, if required,can
be added by KPFF as an additional service.
• The County will be responsible for the Cultural Resources assessment and obtaining
concurrence from the Department of Archaeology and Historic Preservation(DAHP).
TASK 9—LOAD RATING
KPFF shall provide a load rating for the structure using the Load and Resistance Factor Rating (LRFR)
method in accordance with the latest edition of the AASHTO Manual for Bridge Evaluation and the
Page 6 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
latest WSDOT Bridge Design Manual requirements.
Deliverables:
1. Load Rating Report
FUTURE TASKS THAT KPFF MAY BE CONSIDERED FOR:
1. Bidding support
2. Construction support services
3. Fish exclusion
4. Monitoring of stream bypass, if required by permit
Page 7 of 7 Thorndyke Rd MP 4.71
Culvert Replacement
Exhibit A-Scope of Work
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Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: August 24, 2020
Subject: Supplemental Agreement No. 1 to Professional Services
Agreement with KPFF Consulting Engineers for Thorndyke Road MP
4.71 Culvert Replacement, County Project No. 18020580
Statement of Issue: It is necessary to execute a supplement to the Professional
Services Agreement with KPFF Consulting Engineers of Lacey, Washington in order to
complete the Phase 2 work for Thorndyke Road MP 4.71 Culvert Replacement.
Analysis/Strategic Goals/Pro's Et Con's: Thorndyke Road MP 4.71 Culvert
Replacement is a transportation improvement project included in the officially
adopted 2019-2024 Transportation Improvement Program (TIP) as Item No. 11. The
project will replace the fish barrier culverts at this location with a new fish-passable
structure. Jefferson County secured funding from the Fish Barrier Removal Board
(FBRB) for project design in July 2019. This supplement to the Professional Services
Agreement is for Phase 2 work, consisting of the Plans, Specifications and Estimates,
environmental permitting, and bridge load rating. Phase 2 work will be based on the
Preliminary Design Report completed by KPFF under Phase 1 of the agreement.
Fiscal Impact/Cost Benefit Analysis: The supplement amount for Phase 2 work is
$131,582. The new maximum amount payable under this agreement is $232,132.
Cost will be reimbursed at 85% from the FBRB grant and 15% from the Road Fund.
Recommendation: Public Works recommends that the Board execute all three (3)
originals of the Supplement with KPFF Consulting Engineers, and return two (2)
originals to Public Works for further processing.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
VIOL.. .69 Ada\ /.2. '/‘L•to
lI� B�
FT) Mor ounty I 'I' • or Date
CONTRACT REVIEW FORM
CONTRACT WITH: KPFF Consulting Engineers TRACKING NO.: rw g&2_0 -0��
(Contractor/Consultant)
CONTRACT FOR: Thomdyke Road MP 4.71 Culv. Replacement TERM:
COUNTY DEPARTMENT:
For More Information Contact Mark Thurston
Contact Phone #: 385-9210 JUL 29 20t0
RETURN TO: Chris Spall RETURN BY: ,, m
(Person in Department) '' e ; "' '„
AMOUNT: $131,582.00 PROCESS: ❑ Exempt from Bid Process
0 Consultant Selection Process
Revenue FBRB,grant ❑ Cooperative Purchase
Expenditure 180000010.59500 ❑ Competitive Sealed Bid
Matching funds Required 15%Road fund ❑ Small Works Roster
Source(s)of Matching Funds 85%FBRB ❑ Vendor List Bid
❑ RFP or RFQ
❑ Other
StepAdir
1: REVIEW B -- '�- E ,11
' vie b �i��' i f. Cdd 4 ..
Date ' iewed:
APPROVED FORM El Ret ed for revision(See Comments)
Co en s
Step 2: REVIEW BY PROSECUTING ATTORNEY
Review by: Philip C. Hunsucker
r Date Reviewed: Chief Civil Deputy Prosecuting Attorney
ffi APPROVED AS TO FORM ❑ Returned for revision(See Comments)
Comments Pre-approved contract
Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK
MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of
just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the
BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)