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HomeMy WebLinkAbout090820_ca19 ,,,,,,,oN c.,...,„ ,,,,,, ,. ,,.„ ., ”,,, _,, DRAFT MINUTE S Jefferson County Board of Commissioners Regular Meeting — Monday, August 24, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding size of staff meetings allowable under guidelines. • Comment regarding financial reports from local agencies and homelessness in Jefferson County. • Comment regarding activities and noise coming from the Port Townsend gun range. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding impacts of COVID-19 and HB 1590 for affordable housing. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After discussion of the agenda items, Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 53-20 re:Joining in a Consortium for CDBG CV-1 Grant Funds; Jefferson County; City of Port Townsend 2. RESOLUTION NO. 54-20 re: Authorizing Interlocal Cooperative Law Enforcement and Cross-Deputization Agreement re: Mutual Law Enforcement Assistance;No Dollar Amount; Jefferson County Sheriff's Office; The Hoh Tribe 3. AGREEMENT re: Relocate House Located at 161 Rodgers Street, Quilcene (APN No. 991200407); In the Amount of$36,471; Jefferson County Environmental Health; Mahan Log and Lumber, LLC 4. AGREEMENT re: Undi Road Bypass Improvement Project; Federal Lands Access Program (FLAP), Project No. WA JEFF 150009(1), County Project No. 1802046, County Road No. 151009; In the Amount of$2,314,237; Jefferson County Public Works; Federal Highway Administration, Western Federal Lands Highway Division; US Department of Transportation 1 DCommissioners Meeting Minutes of August 24, 2020 A F T 5. AGREEMENT, Supplement No. 1 re: Thorndyke Road Culvert Replacement, M.P. 4.71, County Project No. 18020580; Additional Amount of$131,582 for a Project Maximum Amount of$232,132; Jefferson County Public Works; KPFF Consulting Engineers 6. AGREEMENT re: Periodic Review of Shoreline Master Program; In the Amount of$40,000; Jefferson County Department of Community Development; BERK Consulting, Inc. 7. AGREEMENT, Subrecipient re: 2020/2021 Community Development Block Grant(CDBG) Public Service Grant; In the Amount of$110,321; Jefferson County Administrator; Olympic Community Action Programs (OlyCAP) 8. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS: Resurface and Restore Center Road M.P. 10.34 to M.P. 14.58 Preservation Project: Jefferson County Public Works; County Road Administration Board (CRAB) 9. MOTION re: Approval for Central Services Director to send a letter of default to the Jefferson Equestrian Association under a 2010 License and Operation Agreement 10. MINUTES re: Regular Meeting Minutes of August 17, 2020 11. Payment of Jefferson County Vouchers/Warrants Dated August 24, 2020 Totaling $569,419.91 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 12. Payment of Jefferson County Payroll Warrants Dated August 20, 2020 Totaling $75,138.10 and A/P Warrants Done by Payroll Dated August 20, 2020 Totaling $15,929.43 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed upcoming agenda items, discussed recent meetings they attended and reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property: Treasurer Stacie Prada reviewed the proposed surplus equipment with the Board. She noted a correction to item#9765 Crown Victoria, the V1N number was listed incorrectly on the Hearing Notice, but she checked with legal council who stated it was okay to proceed with the hearing. She added that the proposed resolution would be amended to include that correction. Chair Brotherton opened the hearing for public testimony. Hearing no testimony,he closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 55-20 re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property, as amended. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:37 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources 2"d Quarter County Income Report: Department of Natural Resources(DNR)Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present for the briefing. Assistant Rosanbalm provided the 2"d Quarter update and answered questions posed by the Board. 2 Commissioners Meeting Minutes of August 24, 2020 D R `F T DISCUSSION re: AGREEMENT,Amendment No. 1 re: Real Property Purchase and Sale Agreement for Tax Parcel No. 948 323 702; No Dollar Amount, Time Extension Only, One-Year Extension to closing date of September 1,2020; Jefferson County Central Services; Olympic Community Action Programs (OlyCAP): Central Services Director Mark McCauley briefed the Board on the proposed agreement that would extend the closing date of property located on Castle Hill. After discussion, Commissioner Sullivan moved to approve the agreement as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. UPDATE re: CARES Act Coronavirus Relief Funds(CRF) and Process to Gather Input to Set Priorities for Community Assistance Allocations for CRF Funds: County Administrator Philip Morley, COVID Pandemic Response/Recovery Section Chief Patty Charnas, and Central Services Director Mark McCauley provided an update on the CARES Act funding. DISCUSSION re: Delegation of Authority to the County Administrator to execute Coronavirus Relief Fund Subrecipient Agreements: After discussion, Commissioner Dean moved to delegate authority to the County Administrator to execute CARES Act Coronavirus Relief Fund subrecipient grant agreements on behalf of the Board as a means of expediting the distribution of CARES Act funds in order to meet the October 31, 2020 reimbursement deadline, or any deadline the state may issue in the future. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION-Continued: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 11:52 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Budget process; Mid-Biennium review and 3`d Quarter Budget Appropriations callout • HB 1590; Affordable Housing • Shoreline Master Program; formation of a task force • Regulatory reform • JeffCOM; preliminary budget and office space • Health department; masking enforcement • Addressing racism training • County Administrator; upcoming evaluation • COVID-19 relief funds; response from community groups • JeffCOM; Interim Director and regionalization • Jefferson County Sportsmens Association; update • Comp Plan Amendment; docket cycle • Calendar Coordination • Broadband and Wifi • Stevens County; Homeless Housing Fund issues • Port Hadlock Sewer; application for grant funding 3 DCommissioners Meeting Minutes of August 24, 2020 R QF NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 2:52 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Greg Brotherton, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Kate Dean, Member Deputy Clerk of the Board 4 MINUTES Jefferson County Board of Commissioners Special Meeting — Monday, August 31, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the Acting County Administrator: Comment regarding homeless camping at the Jefferson County Fairgrounds. Comment — not read due to formatting issues. Comment regarding homeless camping, vandalism and other issues at Jefferson County Fairgrounds. Comment regarding unsafe situations at the homeless camping at the Jefferson County Fairgrounds. The Commissioners addressed comments and concerns raised during the Public Comment Period and commented on the protests that took place over the weekend. DISCUSSION re: Funding for the Port Hadlock Wastewater System: Public Works Director/County Engineer Monte Reinders briefed the Board on the proposed Economic Development Administration (EDA) Disaster Supplemental Grant for the Port Hadlock Wastewater Project and answered questions posed by the Board. After discussion, Commissioner Dean moved to approve RESOLUTION NO.56-20 re: Authorizing and funds commitment for EDA Fiscal Year 2019 supplemental grant for the Port Hadlock UGA Sewer Project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Community Development Block Grant (CDBG) Public Services and Local Microenterprise Assistance Programs; and Public Health, Emergency Response, or Temporary Housing Facilities that Address COVID-19 Impacts: COVID Pandemic Response and Recovery Finance Section Chief Patty Chamas explained that the Washington State Department of Commerce has made available additional funding through the Community Development Block Grants (CDBG) to address community needs and impacts resulting from the COVID-19 public health emergency and that the State requires a governmental agency to hold a public hearing prior to receiving Commissioners Special Meeting Minutes of August 31, 2020 those funds. Up to $110,143 may be available to a consortium of the County and the City of Port Townsend to address the impacts of the pandemic. OlyCAP Executive Director Cherish Cronmiller participated in the discussion and provided insight into how funds could be utilized. After discussion, Chair Brotherton opened the hearing to allow for public testimony. Hearing no testimony, he closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 57-20 re: In the Matter of Certification of Compliance for CDBG Public Services Grant which also designates the County Administrator as the authorized Chief Administrative Official to act in all official matters in connection with this application. Commissioner Dean seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 11:09 a.m. until the next regular meeting or special meeting as properly noticed. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Greg Brotherton, Chair David Sullivan, Member Kate Dean, Member F)