HomeMy WebLinkAbout02262020 Budget Committee Minutes Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE DRAFT MINUTES
February 26, 2020 8:30 am First Floor Conference Room Members: Aleta Baker
Amanda Hamilton Andy Pernsteiner Anne Sears
Barbara Carr Brenda Huntingford Brian Gleason Carol Palmer Cathy Taylor Cliff Moore
David Sullivan
Erin Lundgren
Greg Brotherton James Kennedy Jeff Chapman
Jodi Adams Joe Nole Judy Shepherd Kate Dean Keith Harper Lauralee Keisel Leanne Dotson
Lori Bailey
Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Noeme Riddle Patty Charnas Philip Hunsucker Philip Morley Renee Talley
Rose Ann Carroll
Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Tanda McMillin Veronica Shaw Vicki Kirkpatrick Willie Bence
Order of Business Meeting called to order by Mark at 8:30 a.m. Request for additional agenda items/approve agenda (Mark)
None Call for approval of the January 29, 2020 minutes (Mark)
1st Stacie, 2nd Kate, Unanimously Approved Reports Expense Reports (Judy)
• 2020 data, General Fund Departments reported 12.2% (w/o Non-Dept.) similar to last year, but
marching up. Other funds are at 7.75%. Departments exceeding 8.33% are highlighted.
• Overages may be due to retro pay for equity adjustments, and may be appropriated. Individual
departments will be responsible for S&B review when considering promotions. Revenue Reports (Stacie)
• General Fund at $922,963 – 4.3% of the 2020 budget year to date which is similar to the last two years.
• Other Funds at $2,113,389– 6.2% of 2020 budget year to date.
• General Fund Cash Balance - $6,803,191 at the end of January which includes the $3.218
million budgeted reserve.
• General Sales Tax Receipts - $387,987 which includes $84,751 for Special Purpose in January
2020. General & Optional Sales tax is 35% over budget for 2020 YTD, and Special Purpose was 16% over our budgeted projection. Cumulatively they’re 30.6% over budget for the month and year to date. The second sheet shows the split of the two and amounts year to date per year since 2005.
• REET Receipts - Fund 302 - $69,086 in January, which is 19% over budget and 7.1% over what was collected this month last year. Nine sales were between $500,000 and $1 million in January, and no sales were over $1 million.
Page 2 of 2 Budget Committee Meeting Minutes
• Hotel/Motel Lodging Tax – Fund 125 - $32,023 in January, which is 40% over budget for the month and 7.3% over than the amount collected this month last year.
Stacie reported effects of property software program crash.
Mark reported that we will receive PILT, but at an allotted 1.39 million, it is less than years’ past. Other Kate identified several legislative updates with the potential to impact budgets. She invites input on bills that are important to our county departments, so that she has the information to advocate on our behalf.
Mark advised that due to the positive 2019 financial result, he would be seeking a $1 million transfer from the General Fund to Capital with a 1st Q Appropriation. Philip remarked that Capital gets funding from 2
sources, REET (which has restrictions) and GF (with no restrictions). The transfer from GF is to reimburse capital funds already expended, build capacity for future spending and reduce future debt. These funds can be retrieved (once transferred) in the case of emergent need.
Munis Update (Mark) Mark relayed progress points: financial phase I is 57% complete, new chart of accounts is loaded and
validated, 2018-2019 actuals ready to load, and timelines in place for user acceptance and end user training. Todd set up stations for June end user training. Phase II payroll implementation is set to begin in April, with a go live date of January 1, 2021.
Power users- are working hard to meet deadlines and anticipate addressing coordination of processes. Motion to Adjourn 9:17 a.m. (Mark) 1st Philip H, 2nd Andy, Unanimously Approved
Next meeting is March 25, 2020. Meetings are held the last Wednesday of each month except for the month of December.