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Home My WebLink AboutM082420 ,,,,oN (be ti'c io ,, 2, 4.. 4... 4.5,„NO0 MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, August 24, 2020, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding size of staff meetings allowable under guidelines. • Comment regarding financial reports from local agencies and homelessness in Jefferson County. • Comment regarding activities and noise coming from the Port Townsend gun range. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding impacts of COVID-19 and HB 1590 for affordable housing. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After discussion of the agenda items, Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 53-20 re:Joining in a Consortium for CDBG CV-1 Grant Funds; Jefferson County; City of Port Townsend 2. RESOLUTION NO. 54-20 re: Authorizing Interlocal Cooperative Law Enforcement and Cross-Deputization Agreement re: Mutual Law Enforcement Assistance;No Dollar Amount; Jefferson County Sheriff's Office; The Hoh Tribe 3. AGREEMENT re: Relocate House Located at 161 Rodgers Street, Quilcene (APN No. 991200407); In the Amount of$36,471; Jefferson County Environmental Health; Mahan Log and Lumber, LLC 4. AGREEMENT re: Undi Road Bypass Improvement Project; Federal Lands Access Program (FLAP), Project No. WA JEFF 150009(1), County Project No. 1802046, County Road No. 151009; In the Amount of$2,314,237; Jefferson County Public Works; Federal Highway Administration, Western Federal Lands Highway Division; US Department of Transportation 1 Commissioners Meeting Minutes of August 24, 2020 5. AGREEMENT, Supplement No. 1 re: Thorndyke Road Culvert Replacement, M.P. 4.71, County Project No. 18020580; Additional Amount of$131,582 for a Project Maximum Amount of$232,132; Jefferson County Public Works; KPFF Consulting Engineers 6. AGREEMENT re: Periodic Review of Shoreline Master Program; In the Amount of$40,000; Jefferson County Department of Community Development; BERK Consulting, Inc. 7. AGREEMENT, Subrecipient re: 2020/2021 Community Development Block Grant(CDBG) Public Service Grant; In the Amount of$110,321; Jefferson County Administrator; Olympic Community Action Programs (OlyCAP) 8. RURAL ARTERIAL PROGRAM (RAP) FINAL PROSPECTUS: Resurface and Restore Center Road M.P. 10.34 to M.P. 14.58 Preservation Project: Jefferson County Public Works; County Road Administration Board (CRAB) 9. MOTION re: Approval for Central Services Director to send a letter of default to the Jefferson Equestrian Association under a 2010 License and Operation Agreement 10. MINUTES re: Regular Meeting Minutes of August 17, 2020 11. Payment of Jefferson County Vouchers/Warrants Dated August 24, 2020 Totaling $569,419.91 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 12. Payment of Jefferson County Payroll Warrants Dated August 20, 2020 Totaling $75,138.10 and A/P Warrants Done by Payroll Dated August 20, 2020 Totaling $15,929.43 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed upcoming agenda items, discussed recent meetings they attended and reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property: Treasurer Stacie Prada reviewed the proposed surplus equipment with the Board. She noted a correction to item#9765 Crown Victoria, the VIN number was listed incorrectly on the Hearing Notice, but she checked with legal council who stated it was okay to proceed with the hearing. She added that the proposed resolution would be amended to include that correction. Chair Brotherton opened the hearing for public testimony. Hearing no testimony, he closed the public hearing. Commissioner Dean moved to approve RESOLUTION NO. 55-20 re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property, as amended. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:37 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources 2"d Quarter County Income Report: Department of Natural Resources (DNR) Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present for the briefing. Assistant Rosanbalm provided the 2nd Quarter update and answered questions posed by the Board. 2 Commissioners Meeting Minutes of August 24, 2020 DISCUSSION re: AGREEMENT,Amendment No. 1 re: Real Property Purchase and Sale Agreement for Tax Parcel No. 948 323 702; No Dollar Amount,Time Extension Only, One-Year Extension to closing date of September 1,2020; Jefferson County Central Services; Olympic Community Action Programs (OlyCAP): Central Services Director Mark McCauley briefed the Board on the proposed agreement that would extend the closing date of property located on Castle Hill. After discussion, Commissioner Sullivan moved to approve the agreement as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. UPDATE re: CARES Act Coronavirus Relief Funds (CRF) and Process to Gather Input to Set Priorities for Community Assistance Allocations for CRF Funds: County Administrator Philip Morley, COVID Pandemic Response/Recovery Section Chief Patty Charnas, and Central Services Director Mark McCauley provided an update on the CARES Act funding. DISCUSSION re: Delegation of Authority to the County Administrator to execute Coronavirus Relief Fund Subrecipient Agreements: After discussion, Commissioner Dean moved to delegate authority to the County Administrator to execute CARES Act Coronavirus Relief Fund subrecipient grant agreements on behalf of the Board as a means of expediting the distribution of CARES Act funds in order to meet the October 31, 2020 reimbursement deadline, or any deadline the state may issue in the future. Commissioner Sullivan seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 11:52 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Budget process; Mid-Biennium review and 3rd Quarter Budget Appropriations callout • HB 1590; Affordable Housing • Shoreline Master Program; formation of a task force • Regulatory reform • JeffCOM; preliminary budget and office space • Health department; masking enforcement • Addressing racism training • County Administrator; upcoming evaluation • COVID-19 relief funds; response from community groups • JeffCOM; Interim Director and regionalization • Jefferson County Sportsmens Association; update • Comp Plan Amendment; docket cycle • Calendar Coordination • Broadband and Wifi • Stevens County; Homeless Housing Fund issues • Port Hadlock Sewer; application for grant funding 3 Commissioners Meeting Minutes of August 24, 2020 NOTICE OF ADJOURNMENT: Commissioner Dean moved to adjourn the meeting at 2:52 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. '' • ' �r JEFFERSON COUNTY BOA O S SEN.,: i r t erto , hair o ATTEST: ; David Sullivan, Member 6/4) ' 6 -��2waa iv Carol Gallaway, CMC a K to Dean, Member Deputy Clerk of the Board 4