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DRAFT
SPECIAL INTERGOVERNMENTAL MEETING
CITY OF PORT TOWNSEND
JEFFERSON COUNTY
PUBLIC UTILITY DISTRICT #1 OF JEFFERSON COUNTY
PORT OF PORT TOWNSEND
MINUTES
~~(C~~~~~
MAY 0 2 2001
APRIL 24, 2001
CALL TO ORDER
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
The meeting was called to order by Mayor Geoff Masci at 1 :30 p.m. in the City Council
Chambers of Port Townsend City Hall. Elected officials present were:
City of Port Townsend Councilmembers GeoffMasci, Joe Finnie and Allen Frank:
Jefferson County Commissioners Richard W ojt and Dan Tittemess
Public Utility District #1 Commissioners Ken McMillan, Dick Shipman and Wayne King
Port of Port Townsend Commissioners Herb Beck and Conrad Pimer
AGENDA CHANGES
Mr. Finnie requested that the discussion of the Higher Education project be moved to the
first discussion slot because the parties involved in the presentation had other
commitments and hoped to leave the meeting after this item.
HIGHER EDUCA nON PROÆCT (CITY)
Matt Lyons of Peninsula College presented information on the Higher Education
Demonstration Project. The presentation included background and history, project goals
and accomplishments, pending initiatives and future opportunities.
A summary of the presentation is included as Exhibit '~" to the minutes.
Mr. Lyons noted that the higher education consortium is eager to optimize community
assets to support economic development in the community by working with organizations
such as the Economic Development Council, and Jefferson County Homebuilders. They
are ready to work with any business or entity which has a good idea about education,
training, or economic development.
Elected Officials F arum
Page 1
April 24, 2001
Mr. Frank asked about the benefit to the county in terms of working with the Economic
Development Council.
Mr. Lyons replied that firm research is needed to back up speculation about employer
needs within the county. He has found that although there was strong interest in
developing educational programs related to marine trades, the reality was that after
sponsoring sessions and doing mailings to those in the business, the need was not there; a
better approach was short courses targeted to specific marine skills like marine fiberglass
or wiring and that these courses were of primary interest to individual boat owners rather
than businesses. The woodworking program partnership with Jefferson County
Homebuilders was much more fÌ"Uitful in targeting the actual needs of employers in the
county.
Ann A vary, Executive Director of the Economic Development Council stated that EDC
will coordinate with the State Office of Trade and Community Development to do an
inventory of trades in the county to determine what specifically employers in Jefferson
County need in terms of work force training. She said that she can offer anecdotally that
needs are high in areas such as computer languages, that jobs are there waiting for
qualified personnel. The EDC is talking with Washington State University about
implementing a program.
The result of this survey and targeting specific skill needs is aimed at creating an overall
retention of jobs within the county. The survey is scheduled to begin in July of this year
and will be done as a large volunteer effort.
Mr. Wojt asked how this project dovetails with the Workforce Initiative. He stated that is
seemed like a parallel exercise.
Ms. Avary stated that the project is so new she does not have complete information and
that she will investigate the relationship between the two programs.
Mr. King asked whether the west end of Jefferson County will be included in the project.
Mr. Finnie replied that the initial funding for the project was to implement a pilot
program specifically in east Jefferson County. The model will determine what works and
if the end program is successful it will be taken to all areas of the state.
Mr. King and Mr. Beck pointed out that the timber industry contributed funding to the
Resource Conservation and Development fund which is not coming back to the
community. He noted there needs to be a place to employ people within the community to
get a return on the funds contributed.
Mr. Wojt added that RC and D funds supported Washington State University programs
which are not being eliminated. He noted this may be related to the issue, depending on
what direction the RC and D Board goes.
Elected Officials F arum
Page 2
April 24, 2001
Mr. Lyons reiterated that a partnerhip needs to be established between higher education
and the business community. The higher ed program deals primarily with adults, who are
in their late 30s and 40s looking for economic connection. He said there has been work
force retraining money from timber resources but most of the money has been used.
Money for these types of transition must be made.
Mr. Pimer remarked that with the zoning constraints in Brinnon at this time, it is doubtful
there can be any increase in the work force there.
UPDATE ON TRI-AREA WATER SYSTEM (COUNTY)
IS PUD LEAD FOR TELECOMMUNCATIONS ISSUES (COUNTY)
Mr. Tittemess stated that these are specific questions posed by the county for discussion
and public information. He asked how the water system exchange is proceeding and
whether or not the PUD is still taking the lead on public communication issues.
Mr. Masci said that ajoint workshop meeting between the city and PUD #1 has been
scheduled for Wednesday, April 25, at the Chimacum Grange. The meeting will be a
public forum regarding the issue. He asked City Manager David Timmons to give a brief
outline of the negotiations.
Mr. Timmons said that the upcoming meeting will be an opportunity for staff to do a
briefing for the council and commissioners to explain where we are at a staff level. The
proposal on the table is the sale of the ofthe city's tri-area water service area to the PUD.
Included in the package is the transfer of the Glen Cove water service area to the City.
The entities have agreed on a method for evaluation based on generally accepted
appraisal methodology, which is replacement cost less depreciation. In addition,
financial pro formas have been done to see what the effect on the ratepayers will be; no
rate increases are projected. Both entities have retained financial consultants. The net
difference in the system values goes in the city's favor, but any funds gained have to go
toward dephasing the current debt on the system.
The Coordinated Water System Plan shows the boundaries of the areas affected; the city
will also be assigning two certified water system operators to the PUD so they will not
have to hire and train employees to get that level of certification. A letter of intent has
been drafted which provides suggested timelines for the exchange.
Mr. Tittemess asked about the PUD and public communications issues and asked if there
is anything the county or port can do to assist the PUD, or ifthey would like someone
else to assume the lead.
Mr. Shipman stated the final report on fiber optics was received a few weeks ago. He
added that Jim Parker of the PUD staff met with Gary Rowe at Jefferson County to look
at the initial draft.
Mr. Tittemess stated he would like a copy ofthe final draft.
Elected Officials Forum
Page 3
April 24. 2001
Mr. King stated that after looking through the report, it doesn't seem nearly as lucrative
as was first thought. He said the cost is astronomical and there are conditions that have
been identified that would complicate the process. He added that the scope of the
customer base is questionable. It is likely a presentation will be scheduled for the first
meeting in May.
Mr. Shipman said that the PUD can't be a retailer, but is a wholesaler in a sense; he
questioned whether the county could take part in organizing at the retail end.
Mr. Tittemess stated he will investigate and that the county will be willing to assist if that
is possible.
Mr. Beck noted that the lines coming in would be well placed to serve Quilcene and
Brinnon; he added that both the Brinnon School District and Quilcene-Brinnon Chamber
of Commerce have adopted resolutions regarding the railroad of information which will
be crucial to rural areas. He believes there are great opportunities and advantages to be
gained in this area.
Mr. Shipman noted that the break even point is 140 users and the estimated timeline
before a profit may be realized is the year 2005.
Mr. Pimer added that an inventory may be helpful to determine what other providers are .
offering these services and which areas they will be serving.
Mr. Finnie noted that Mr. Tittemess is also leading the project for the EDC. He added
that at some point a thorough work session on the subject may be in order. Mr. Tittemess
said that after the full presentation is done, the county may be able to use some
infrastructure money to support the project.
SEWAGE/SEPTIC PLANNING ITEMS WITH PUD (COUNTY)
Mr. McMillan noted that the PUD is concentrating on the water system exchange issue
and is not able to give much attention to this issue at the present time.
The county intends to hire a person to take the lead on this project within the next sixty
days - either a consultant or a county staff person who is familiar with these kinds of
systems. Mr. Tittemess thought there was a tentative agreement between the county and
PUD to contribute $20,000 each.
SOLID WASTE (COUNTY)
Mr. Wojt stated that the city's actions in regard to solid waste will significantly impact
the county's operation and that there have been discussions going on for a number of
years about various options. He asked whether the city has any new information to share
Elected Officials Forum
Page 4
Apri/24,2001
at this time. Mr. Masci replied that the city does not know at this point, but will certainly
bring the issue forward for discussion when more is known about the city's intentions.
REDISTRICTING (COUNTY)
Mr. Wojt said that a request had been made to investigate whether or not there could be
some kind of committee to work together on redistricting. He provided a copy of RCW
29.70.100, attached as Exhibit B to these minutes. He stated that is seems it is the
specific responsibility of each entity to do their own redistricting, although this does not
mean they can't communicate informally. He added that is appears from the statute that
there is not a sanctioned process in place that would allow working together. The county
will communicate to the other entities what they are doing and will encourage the same
communication from the others.
Mr. Wojt stated there are two constraints in regard to redistricting; the districts formed
must be essentially the same size and population and they must have some kind of logical
boundary. Logical boundaries are determined by the precincts established by the auditor.
Unless there is a modification of precincts, tight boundaries are hard to deal with and this
will continue to be a problem.
Mr. Pimer noted that there is another RCW that mandates ports to follow county
districting.
Mr. Shipman said that the present PUD districts were done 10 years ago and might be
used as a model.
REGIONAL WATER STORAGE (PUD)
Mr. McMillan stated that the region will face serious shortages this summer. The PUD
hopes to receive a grant ttom the Corps of Engineers for water storage. Joe Breskin has
been hired to analyze water storage options. He added that everyone has their eyes on
excess water from the Olympic Gravity Water System. The PUD hopes to see a larger
comprehensive water plan for the whole county instead of each going their separate
ways; he added there will undoubtedly be interest from the Port Townsend Paper
Company in this issue.
Mr. Breskin gave a presentation regarding river flows, aquifers, etc. He stated that an
issue the region faces is an abundance of water at some times and a shortage at others, so
it is logical to look into systems that may allow storage of extra water for those times
when there is a shortage. He gave an overview of the regional water system and
proposed that emerging ASR technology may be a solution.
Mr. Masci questioned whether this is an academic exercise or an actual choice.
Mr. McMillan added the issue is critical and they believe you have to start some time.
He asked that some thought be put into the issue. There isn't any action pending, but if a
Elected Officials Forum
Page 5
April 24, 2001
grant is received there will be more information a few months down the road. The issue
will be brought back for discussion.
Mr. W ojt noted that not all the water the mill uses is used directly in production, but
some passively runs electric generators. He added that conservation may be a source of
water which hasn't been discussed yet.
CURRENT ZONING OF POINT HUDSON (PORT)
Mr. Pirner noted that in 48 weeks, the Port will take over the operation of Point Hudson.
He alluded to the Port Townsend Municipal Code and its zoning designation ofM II B
for that area. He noted that the Port finds the current code too restrictive to create a true
transient recreational vehicle park, and stated that the port's plan will require more
flexibility in zoning. He pointed out several apparent zoning violations that occur in that
area now or that are allowed in Boat Haven but not Point Hudson.
He stated the need to fully utilize all the existing buildings and said it is estimated that
port revenue will go up about 25%, but expenditures will increase as well. He stressed
the need for environmental flexibility and common sense changes to the code in order to
meet the needs of the port. Representatives of the port have met with the city's BCD
Director for a preliminary discussion of the issue.
Mr. Masci stated that in the past the city has supported the port's economic goals He
added that the review of a proposal would involve staff level work and would need to
meet the legal timelines which are in place, as well as the rules which apply to everyone.
The elected officials are not empowered to make general blessings on projects. He stated
that the port should get together a list of changes and .the city will consider it.
Mr. Pimer noted that the presentation today was just to call it to the city's attention and
that the matter was not time critical.
JEFFERSON COUNTY INTERNATIONAL AIRPORT UPDATE (PORT).
Representative of the Port updated the group on the process for the Jefferson County
Master Plan for the airport. A committee has met, a consultant hired, and a first draft is
expected Friday. A flow chart showing the proposed project approach and schedule is
attached as Exhibit "C". The plan will be subjected to full public process. The intention
is to submit to the county as a sub-area plan. They want the work with the county and if
the city wishes to be involved, a partnership can certainly be done. Mr. Beck showed a
copy of the proposal and stated that a copy would be forwarded to the city. Mr. Masci
stated he would get back to the port on whether or not the city wished to have a
committee representative. Mr. Crockett stated he could provide meeting reports to those
who do not desire to appoint a full time committee member.
Elected Officials F arum
Page 6
April 24, 2001
SUB-AREA VS. ESSENTIAL PUBLIC FACILITY PLAN (COUNTY)
Mr. Finnie asked why the Port is suggested it would be more appropriate to have the plan
viewed as an essential public facility than a sub area plan. How does this mesh with
discussions .regarding major industrial developments?
Mr. Crocket replied that a master plan consultant looked at future economic development
at the airport to determine is it is suitable and if not, what would be required. The report
will be back in 300 days.
Sub-area plans are used for everything from sewage treatment to actual local community
plans like Brinnon. Should the airport and other essential facilities be treated differently?
What is the difference. The port feels the essential public facilities designation may be
more appropriate. Certaín facilities are difficult to site since the GMA recognizes them
as different entities - perhaps they should be treated differently in the planning process.
Maybe essential public facilities need their own plan.
Mr. Wojt said that when talking about the airport proper and its attendant activities that
deal with the airport, you are talking about essential facilities. If the Port wants to
broaden the definition so activities not directly associated with the airport will be sited
there, then a sub-area plan is the appropriate vehicle.
Mr. Pimer noted that for financing purposes, the FAA encourages airports to be
freestanding and finance themselves; other activities would support this concept.
Mr. Wojt replied that if that were the case, the sub area designation would provide the
appropriate public process.
Mr. Beck noted that the FAA and state transportation in Skagit County made their airport
a UGA because the sewer, water, etc. was present in the Comp Plan for Skagit County.
IT was noted that the port might have the opportunity to make that kind of proposal
although it hasn't been discussed in the past. If staff could communicate on that, can get
it straightened out if port wants an amendment to the comp plan.
Mr. Beck noted that they are looking for the most efficient way to get things done..
POTENTIAL FOR SHARED SERVICES (CITY)
Mr. Frank asked for an update ttom City Manager Timmons and County Administrator
Saddler about the ongoing talks regarding shared services. He also stated his belief that it
is important for elected officials to have policy statements that mesh regarding
purchasing, service delivery, and taxes. In the area of shared services, he stated that the
major area discussed to date has been building and asked why the county and city have so
Elected Officials Forum
Page 7
April 24, 2001
many planners. He stated that at some point you have to look at how much money you
spend on planning and how much you spend on getting things done.
Mr. Timmons stated that the entities have discussed combining the permitting
departments to realize cost savings. Some planners are involved in the permitting
process but there is a difference between current and long range planners. Current
project planning may possibly combined to achieve some efficiencies, but it is doubtful
long range planning could be combined since there are two different entities and two
different things to plan for. He believes staff will be bringing forward some plan this
calendar year; it is an idea that the city is encouraging.
Mr. Finnie stated that is seems an orderly review should be calendared between the City
Manager and County Administrator of those areas of planning and technology systems
that are not now common like GIS; at least look at those and ifthe opportunity for
economy of scale seem tó be there, he asked that those be brought forward with a
business case.
PUBLIC COMMENT
Guy Rudolph
Stated that the tri- area has no planners and every time we are going to get some planning
services, they cut the staff down, so don't get premature and cut before tri area is able to
receive planning services..
Nancy Dorgan:
Commented on the port's need for flexibility to rehabilitate Point Hudson. She noted
that a successful forum was held last year regarding Point Hudson and the overwhelming
public sentiment was to retain Point Hudson as a working port, and not an extension of
the downtown tourist district.
SET NEXT MEETING
Mr. Masci offered the use of the Council Chambers for future meetings so that they can
be taped for broadcast on PTTV. The PUD will be the host for the next meeting.
Meeting date was set for Tuesday, June 5 from 1 :30 to 3 :30 in the City Hall Council
Chambers. Each agency will submit one discussion topic.
ADJOURN
The meeting was adjourned at 3:28 p.m.
Minutes submitted by Pam Kolacy, City Clerk
Elected Officials Forum
Page 8
Apri/24, 2001
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REVISED CODE OF WASHINGTON
RCW 29.70.100
Redistricting by counties, municipal corporations, and special purpose districts.
( 1) It is the responsibility of each county, municipal corporation, and special purpose district with a .
governing body comprised of internal director, council, or commissioner dist~cts not based on st.atutonly
required land ownership criteria to periodically redistrict its governmental urnt, based on populatIOn
information rrom the most recent federal decennial census.
(2) Within forty-five days after receipt offederal decennial census information applicable to a specific local
area, the commission established in RCW 44.05.030 shall forward the census information to each municipal
corporation, county, and district charged with redistricting under this section.
(3) No later than eight months after its receipt offederal decennial census data, the governing body of the
municipal corporation, county, or district shall prepare a plan for redistricting its internal or director districts.
(4) The plan shall be consistent with the following criteria:
(a) Each internal director, council, or commissioner district shall be as nearly equal in population as possible
to each and every other such district comprising the municipal corporation, county, or special purpose
district.
(blEach district shall be as compact as possible.
(c) Each district shall consist of geographically contiguous area.
(d) Population data may not be used for purposes offavoring or disfavoring any racial group or political
party.
(e) To the extent feasible and if not inconsistent with the basic enabling legislation for the municipal
corporation, county, or district, the district boundaries shall coincide with existing recognized natural
boundaries and shall, to the extent possible, preserve existing communities of related and mutual interest.
(5) During the adoption of its plan, the municipal corporation, county, or district shall ensure that full and
reasonable public notice of its actions is provided. The municipal corporation, county, or district shall
hold at least one public hearing on the redistricting plan at least one week before adoption of the plan.
(6)(a) Any registered voter residing in an area affected by the redistricting plan may request review of the
adopted local plan by the superior court of the county in which he or she resides, within forty-five days of
the plan's adoption. Any request for review must specifY the reason or reasons alleged why the local plan
is not consistent with the applicable redistricting criteria. The municipal corporation, county, or district
may be joined as respondent. The superior court shall thereupon review the challenged plan for
compliance with the applicable redistricting criteria set out in subsection (4) of this section.
(b) If the superior court finds the plan to be consistent with the requirements of this section, the plan shall
take effect immediately.
(c) If the superior court determines the plan does not meet the requirements of this section, in whole or in
part, it shall remand the plan for further or corrective action within a specified and reasonable time period.
(d) If the superior court finds that any request for review is ftivolous or has been filed solely for purposes of
harassment or delay, it may impose appropriate sanctions on the party requesting review, including payment
of attorneys' fees and costs to the respondent municipal corporation, county, or district.
[1984 c 13 § 4; 1983 c 16 § 15; 1982 c 2 § 27.]
NOTES:
Severability -- 1984 c 13: See RCW 44.05.902.
Contingent effective date -~ Severability ~- 1983 c 16: See RCW 44.05.900 and 44.05.901.
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