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Home My WebLink About09-16-2020 PC Agenda PacketJefferson County Planning Commission MEETING AGENDA Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) Phone-in information located at the bottom of this agenda September 16, 2020 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Meeting 5:30pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call • Approval of Agenda • Approval of previous Meeting Minutes • Planning Commissioner Updates • Director’s Update 5:35pm Observer Comment See Observer Comment Conduct, below. Regular Meeting Business • Shoreline Master Program Periodic Update Introduction/Kickoff ................................................................. David Wayne Johnson o See Project Website: https://www.jeffersoncountypublichealth.org/1481/Shoreline-Master-Program- Periodic-Review. o See Public Participation Plan. Adjournment Thank you for coming and participating in your government at work! Observer Comment Conduct: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the observer comment period is … 1) An optional time period dedicated to listening to the public, not a question and answer session. The Planning Commission is not required to provide response; 2) Offered at the Chair’s discretion when there is time; 3) Not a public hearing – comments made during this time will not be part of any hearing record; 4) May be structured with a three-minute per person time limit. Virtual Meeting Phone-in Information: You can dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605 Jefferson County Planning Commission MEETING MINUTES Virtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) September 2, 2020 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30 pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Unexcused Koan: Present Miller: Present Sircely: Present Smith: Present Hull: Present Nilssen: Present Llewelyn: Present • Approval of previous Meeting Minutes  Minutes for 08-19-200 were approved as amended (Miller excused; Coker tardy stricken). 7 yays; 0 nays; 1 abstention. Observer Comment The Chair opened the floor to public comment and no one spoke. Regular Business • Deliberations and Recommendation to BoCC on Preliminary Docket of Suggest Comp Plan Amendments .............................................................. Mike Nilssen, Chair • Discuss next steps, next meeting .............................................. David Wayne Johnson • Election of Officers ........................................................................ Mike Nilssen, Chair Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 I move that the Department of Community Development recommendations on the Hadlock Sewer Capital Facilities Plan Amendment, the 4-lot subdivision, along with the Planning Commission’s list of recommendations be sent forward to the Board of County Commissioners for consideration for docketing for 2020-2021. Specifically: Smith Koan 7 1 0 Jefferson County Planning Commission MEETING MINUTESVirtual Meeting (no in-person attendance allowed per Gov. Inslee’s Proclamation 20-28) September 2, 2020 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us •MLA19-00018 (Forest Overlay Plan) •MLA19-00019 (Marijuana in Rural Residential Zones) •MLA19-00020 (EcoADU) •MLA19-00023 (Housing Element Action Plan) •Port Hadlock Sewer Capital Facilities Plan With the understanding that MLA20-00039 (4-lot subdivision) moves forward automatically to the final docket. 2 I make a motion to wait until next meeting to hold our election during which we could take nominations from the floor. Koan Smith 2 3 1 3 I make a motion to have elections tonight. Hull Alen 4 2 1 Nomination and Election of Officers The Planning Commission members voted for a new Chair and Vice-Chair. Richard Hull was chosen as Chair and Matt Sircely as Vice-Chair. 6:50 pm Adjournment •The next Planning Commission meeting is scheduled for 09/16/2020 at 5:30 pm virtually using gotomeeting.com. These meeting minutes were approved this ____________ day of ___________________________, 2020. Michael Nilssen, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Shoreline Master Program Periodic Review Planning Commission Introduction: September 16, 2020 Topics •Introductions •Shoreline Master Program •Periodic Review •Scoping •Public Participation Program •Schedule •Discussion 2 Introductions •SMP Periodic Update Project Manager •David Wayne Johnson, Associate Planner, Department of Community Development (DCD), Jefferson County360-379-4465 | djohnson@co.jefferson.wa.us •Consultant Team •Lisa Grueter, AICP, Principal, BERK, Consultant PM and Facilitator •Amy Summe, PWS, Shannon & Wilson, Biology and Aquatic Elements •Kevin Gifford, BERK, Mapping & Evaluation •Julia Tesch, BERK, Engagement & Planning Support 3 Shoreline Master Program •Required by the State Shoreline Management Act 1971 •Subject to laws and rules (RCW 90.58 and 365-196 WAC) •Jointly adopted by County and Washington Dept. of Ecology in 2014 •Sets forth standards for shoreline permit system •Balances: Shoreline Use, Ecological Protection, and Public Access •Contains Policies & Regulations 4 Shoreline Master Program (cont.) •SMP applies to: •All marine waters •Lakes over 20 acres •Streams over 20 cubic feet per second •Associated wetlands and uplands at least 200 feet from the shoreline •Shoreline environment designations serve as management areas for shorelines uses, public access, and environmental conservation. •Shorelines have one or more of the following designations: -Priority Aquatic (PA)-Aquatic (A)-Natural (N)-Conservancy (C)-Shoreline Residential (SR)-High Intensity (HI) 5 Periodic Review •Review per schedule in Shoreline Management Act: once every eight years. •Statute by June 30, 2020 or 2 years from grant •Grant approved Summer 2020 •Completion targeted Summer 2021 6 Scoping •Early deliverable = scoping document. •Focus of periodic review: •Review amendments to Chapter 90.58 RCW and Ecology rules (WAC) that have occurred since the Jefferson County’s SMP was adopted in 2014. •Identify potential areas of review to address changing local circumstances, new information or improved data. •Consider potential changes to eliminate redundancies and improve clarity as well as address revisions consistent with regulatory reform (Resolution 17-19). 7 Public Participation Program •Website •https://www.co.jefferson.wa.us/1481/Shoreline-Master-Program-Periodic-Review •Story Map & Survey •Link on project website •Task Force •Established in resolution •Residents, Business Owners, Shoreline Experts, PC members •Approximately 4 meetings in September and October •Focus Groups or Interviews, e.g. Tribes •Share scoping documents with other State agencies •Joint Review with Ecology •Legislative Meetings: Planning Commission & BOCC 8 Story Map & Survey 9 See Tabs Link at project website: https://www.co.jefferson.wa.us /1481/Shoreline-Master- Program-Periodic-Review Story Map & Survey (cont.) 10 Explore shoreline map –zoom in, click on area of interest Story Map & Survey 11 Link at project website: https://www.co.jeffe rson.wa.us/1481/Sh oreline-Master- Program-Periodic- Review Schedule 12 August 2020 Web Page Sept/Oct 2020 Survey, Task Force, Scoping Document Nov/Dec 2020 Draft Amendments January- Feb. 2021 Planning Commission & Ecology Review –30-day comment period and hearing Feb-Jun 2021 Planning Commission BOCC Meetings, Deliberation, Action Task Force Participants 1.Arlene Alen, Planning Commission Member, District 1 2.Lorna Smith, Planning Commission Member, District 2 3.Richard Hull, Planning Commission Member, District 3 4.Cliff O’Brien –Port Ludlow Associates, Residential/Commercial Construction & Development 5.Gordon King –Coast Seafoods, Aquaculture 6.Amy Leitman –Marine Surveys & Assessments, Marine Biologist 7.Chris Kelley –Oceanographer, Aquaculture 8.Brent Vadopalas –Citizen at large District 1, Aquaculture 9.Phil Andrus –Citizen at large District 2, former County Planning Commissioner 10.David Wilkinson –Climate Action Committee, Atmospheric Science 11.Craig Durgan –Citizen at large District 3, PUD#1 12.Ron Rempel –Citizen at large District 2, Wildlife Biologist 13 Task Force Meetings •Four meetings planned @ 5:30 pm, virtual •September 21 & 28 •October 5 & 12 •Goal to finish before end of October •Links and agenda will be posted at the project website •Topics •Review Periodic Review Checklist Findings •Scoping: •Meet SMA / SMP Rules that have been updated over time •Changes to Local Conditions •Regulatory Reform Opportunities •Develop draft and refined scoping document for Planning Commission review 14 Discussion 15 1 | P a g e J u l y 2 9 , 2 0 2 0 Jefferson County Shoreline Master Program - Periodic Review Public Participation Plan (P3) – Task 3 Introduction Jefferson County is undertaking a periodic review of its Shoreline Master Program (SMP), as required by the Washington State Shoreline Management Act (SMA), RCW 90.58.080(4). The SMA requires each SMP be reviewed and revised, if needed, on an eight-year schedule established by the Legislature. The review ensures the SMP stays current with changes in laws and rules, remains consistent with other Jefferson County plans and regulations, and is responsive to changed circumstances, new information and improved data. A Public Participation Plan (P3) is required to describe how Jefferson County will encourage early and continuous public participation throughout the process of reviewing the SMP. This Public Participation Plan describes the steps that Jefferson County will take to provide opportunities for public engagement and public comment, as well as County contact information and web addresses. This plan is in addition to any other minimum requirements for public participation required by Jefferson County Code Section Chapter 18.40. This plan is a working document and will be adjusted as needed to provide for the greatest and broadest public participation. Public Participation Goals • Provide interested parties with timely information, an understanding of the process, and multiple opportunities to review and comment on proposed amendments to the SMP. • Actively solicit information from citizens, property owners and stakeholders about their concerns, questions and priorities for the Periodic Review process. • Encourage interested parties to informally review and comment on proposed changes to the SMP throughout the process and provide those comments to decision makers. • Provide forums for formal public input at project milestones prior to decision-making by local officials. • Consult and consider recommendations from neighboring jurisdictions, federal and state agencies, and Native American tribes. Public Participation Opportunities Jefferson County is committed to providing multiple opportunities for public participation throughout the process, and will use a variety of communication tools to inform the public and encourage their participation, including the following: Website Jefferson County’s website will include a Periodic Review webpage: (https://www.co.jefferson.wa.us/1481/Shoreline-Master-Program-Periodic-Review) where interested parties can access status updates, draft documents, official notices, minutes and other project information. The webpage will be the primary repository of all information related to the Periodic Review process. The page will include who to contact for more information and an email link for questions and comments: Project Manager David Wayne Johnson, djohnson@co.jefferson.wa.us. 2 | P a g e J u l y 2 9 , 2 0 2 0 Survey A community survey will be conducted to solicit specific feedback from interested parties and results will be posted on the Periodic Review webpage. Notice mailing list An email list of interested parties will be created, advertised and maintained by the Jefferson County. The list will be used to notify interested parties regarding Periodic Review progress and participation opportunities. Interested parties will be added to the list by contacting the Department of Community Development at dcd@co.jefferson.wa.us or 360/379-4450. Comment Interested parties will be encouraged to provide comments to Jefferson County by letter or email. All comments will be forwarded to the Board of County Commissioners and Planning Commission. The Periodic Review webpage will be the central repository for information under consideration. Documents will be available for review at the Department of Community Development, and copies will be provided at the established copying cost. Task Force The Task Force will serve as a sounding board to consider possible revisions to the current SMP through the lens of regulatory reform (Resolution 17-19). Members will be appointed by the Board of Commissioners to advise DCD on the SMP Periodic Review. Task Force meetings will be open to the public to observe, with limited opportunities for audience input. The group’s process will combine elements of “visioning” in the broad context, and learning about limitations that may reveal some ideas as infeasible. The group will identify critically important aspects, areas, and issues related to the marine environment and shoreline development and regulations (think of aquaculture as an example) that should be considered in the SMP review. The group will also consider various constraints such as the requirements of State Law, staffing capacity, and resource allocation. The group will follow-up on issues and refinement of the Periodic Review scope through the iterative process of subsequent meetings. The final outcome of the Task Force will be a Scoping Document produced by staff and consultant that lays out the parameters of the review and revision, to clearly identify what is to be included, both mandatory and citizen supported. The Task Force Scoping Document will inform what issues are included in the required Periodic Review Checklist and what SMP amendments are proposed for consideration by the Planning Commission and Board of County Commissioners. Planning Commission The Planning Commission will be the primary forum for detailed review and recommendations to the Jefferson County and the Board of County Commissioners. Interested parties are encouraged to attend and provide comments during the Planning Commission deliberations and/or Board of County Commissioners workshops and public hearings. Official notices will be published as established in Jefferson County Code Chapter 18.40 & 18.45. Regularly schedule Planning Commission meetings are the first (1st) and third (3rd) Wednesday of each month. News media The local news media will be kept up-to-date on the Periodic Review process and receive copies of all official notices. 3 | P a g e J u l y 2 9 , 2 0 2 0 Staff Preparation Activities In support of these public participation opportunities, DCD staff will be collecting information, preparing materials, and facilitating outreach & involvement, such as: • Key messaging language • Graphic & photo displays • Informational handouts for print/digital distribution • SMP Periodic Review webpage content & maintenance • List of community noticing/news outlets (e.g. public bulletin boards, homeowner associations, newsletters) • Presentations at local industry/civic group meetings • Tally & evaluate survey input • Task Force volunteer management Stakeholders Jefferson County will engage the following stakeholders: • U.S. Navy • U.S Army Corps of Engineers • State Department of Ecology • State Department of Fish & Wildlife • State Department of Natural Resources • Department of Archaeology and Historic Preservation • Washington State Parks • Clallam County • Kitsap County • Local Tribes (Jamestown & Port Gamble S’Klallam, Skokomish, Suquamish, Hoh, Quinault, Quileute) • Jefferson County Board of County Commissioners • Jefferson County Planning Commission • Jefferson County Environmental Health Department • Jefferson County Parks and Recreation • North Olympic Salmon Coalition • Jefferson County Marine Resource Committee • City of Port Townsend • Port of Port Townsend • Hood Canal Coordinating Council • Climate Action Committee – Local 2020 • Jefferson Land Trust • Maritime Industry • Aquaculture & Fishing – Commercial Interests • Boating and Recreational Users • Shoreline Real Estate Interests • Shoreline Residential and Commercial Construction • Citizens at large 4 | P a g e J u l y 2 9 , 2 0 2 0 Public Participation Timeline The following is a general timeline including anticipated public participation opportunities. Jefferson County will coordinate with the Department of Ecology throughout the process. A detailed timeline will be posted on the Periodic Review webpage. 2020 • July – August: Staff preparation activities; Webpage goes live online; Project Kick-off message to Interested Parties Email List • August – September: Community Survey; Task Force meetings; • September – October: Task Force Scoping Document; Project Status Email List message; • October – December: News media, Community noticing, Presentations 2021 • January – February: Project Status Email List message; Review documents posted on webpage; Planning Commission & Ecology Joint Review 30-day public comment period & public hearing; • February – June: Planning Commission meetings for deliberation & recommendation to Board of County Commissioners (BoCC); Project Status Email List message; BoCC review of PC Recommendation & legislative action for local approval. Public Comment Periods and Hearings The Planning Commission will conduct a public comment period and at least one public hearing to solicit input on the Periodic Review, and before they provide a recommendation to the Board of County Commissioners on amendments to the SMP. The Jefferson County Board of Commissioners will hold one public hearing before final adoption, only if after review of the Planning Commission recommendation, the Board determines that a change shall be made to the proposed amendment. Jefferson County will coordinate with the Department of Ecology on public notification of comment periods and hearings to take advantage of Ecology’s optional SMP amendment process that allows for a combined state-local comment period (WAC 173-26-104). Public notice of all hearings will state who is holding the comment period and/or hearing, the date and time, and the location of any public hearing. Notices will be published per official policy and comply with all other legal requirements such as the Americans with Disabilities Act. A notice will be sent to the email list and the Department of Ecology. • Planning Commission regularly scheduled meetings are the first (1st) and third (3rd) Wednesday of each month. These meeting dates will serve are as both opportunities to update and inform the Planning Commission and the general public, and also for conducting the required public hearing on the draft amendments to the SMP – to be determined. • Board of County Commissioners public hearings dates to be determined. Contact Information Project Manager David Wayne Johnson 360/379-4465 or djohnson@co.jefferson.wa.us Jefferson County Department of Community Development 621 Sheridan St., Port Townsend, WA 98368