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HomeMy WebLinkAboutM082503 District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Judi Mackey County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of August 25,2003 Chairman Dan Titterness called the meeting to order at the appointed time. Commissioner Judi Mackey was present and Commissioner Glen Huntingford arrived a few minutes late. APPROVAL OF MINUTES: Commissioner Mackey moved to approve the minutes of the August 18, 2003 meeting as presented. Chairman Titterness seconded the motion which carried. Recognition for Establishment of JeffComm: Commissioner Huntingford reported that he attended the 20 year celebration for the Jefferson County Fire Commissioners & Secretaries Association. The County Commissioners were presented a certificate of recognition and thank you letter for their support in the creation of JeffComm which replaced 911 Dispatch. The Association also honored JeffComm for a successful first year as a stand alone entity. COUNTY ADMINISTRATOR'S BRIEFING: County Administrator David Goldsmith gave the Board copies of the preliminary budget for 2004. In the next few weeks, he will be meeting with Elected Officials and Department Heads to go over their budget requests. The Budget Roundtables with the Board are scheduled for mid-September. The County Administrator is required to have the final draft budget to the Auditor on September 20. QUIT CLAIM DEED; County Property Located in the Vicinity of San Juan Avenue and ]lj1h Street; City of Port Townsend: David Goldsmith explained that the City of Port Townsend has asked that the County sign a quit claim deed for lots 15, 16, and 17 on San Juan Avenue and 19th Street. These lots are owned by the County and the City wants to acquire them in order to complete a project improving the drainage, the road, the sidewalk and the bicycle path in the area. According to State statute, property can be transferred between government entities without being advertised or declared as surplus. Page 1 Commissioners Meeting Minutes: Week of August 25,2003 ...,~"'t1' ,- Commissioner Huntingford moved to have the Chair sign the quit claim deed for the property on San Juan Avenue and 19th Street. Commissioner Mackey seconded the motion which carried by a unanimous vote. Proposed Title III Secure Rural Schools Act Projects FY2004: David Goldsmith explained that PILT funding takes the place of land taxes on Federal forest lands set aside for environmental purposes. When restrictions were placed on logging several years ago, additional funding was made available to Counties so that they could work with the Forest Service on culvert and road maintenance, eradication of noxious weeds, environmental education, and fish passage maintenance. Title II projects are solicited and recommended by the Resource Advisory Committee and approved by the Forest Service; and Title III projects are community based and the County Commissioners make a recommendation to the Forest Service. David Goldsmith added that last year the Board was concerned about a decrease in the amount of PIL T funding. They thought that the County's requests for Title II and Title III funding may have caused the decrease, but there is no connection. Dave Christensen, Natural Resources Manager reviewed the proposed categories for Title III funding. · Search & Rescue - $10,000 · After School Program - $85,000 · Fire Education - $10,000 · Conservation Easements - $80,000 He explained that the amount for each category is a rough estimate. Staff makes an effort to use this funding as a local match to leverage grants, especially for the conservation easements. Commissioner Huntingford stated his concern to get firm numbers for each project and that stáffneeds to make sure that the funding is spent because the legislation is only for 5 years and may not be available again. Dave Christensen explained that the information on the County's Title ill projects needs to be advertised for public comment for 30 days and then submitted to the Forest Service for approval in October. Commissioner Huntingford moved to approve the 4 categories for Title ill funding as recommended by staff. Commissioner Mackey seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes: Week of August 25,2003 , 1.1' , 'J~ S Auditor's Office Employee Recognition; Chief Deputy AuditorÆlections Coordinator Karen Cartmel: Auditor Donna Eldridge explained to the Board that Chief Deputy Auditor Karen Cartmel took the initiative to contact Snohomish County about voter booths that they planned to declare surplus when they purchased a new voting system. Snohomish County agreed to give Jefferson County 60 "vote-a- booths" that would have cost $12,000. The Board thanked Karen Cartmel for updating and improving the voting booths and saving the County money. PUBLIC COMMENT PERIOD: The following comments were made: a suggestion that the County emergency management staff, the Forest Service, and the fire districts work together to develop a defensive strategy regarding wildfires; an RFP for the indigent defense contract for 2004 should have been advertised because several attorneys expressed an interest in providing these services and the competition may have meant a lower bid; thank you to the Board for taking the time to go on the walking tour of Shine; the County needs to pay careful attention when they approve more development and businesses because of the impact of increased traffic, especially on the Hood Canal Bridge, SRI04, and Highway 101; and the County needs more retail stores and jobs so that the residents don't have to travel on the highways to go shopping or go to work. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Items #1 and #2 and approve the balance ofthe items on the Consent Agenda. Commissioner Mackey seconded the motion which carried by a unanimous vote. I. DELETE: AGREEMENT, Amendment No.1 re: Criminal Defense of Indigent Defendants; Clallam-Jefferson Public Defender, Terry Mulligan (See later in minutes.) 2. DELETE: AGREEMENT re: Community Assessment & Emerging Issues Project Web Based; Jefferson County Health and Human Services; Gerald Taylor (See later in minutes.) 3. AGREEMENT re: Chip Seal Parkridge Drive, Woodland Hills 2; Jefferson County Public Works; Bruce Seton, Eagle Eye, Inc. 4. AGREEMENT, Interagency re: Guardian Ad Litem Program CAS A Funding; Jefferson County Juvenile Services; Washington State Administrative Office ofthe Courts 5. Approval of Final Short Plat, #SUB03-00018; Hickman Short Plat; Two (2) Lot Short Plat Density Exemption; Located off Cape George Road, Port Townsend; Gerald & Hazel Hickman, Petitioners 6. Reappoint Person to Serve a Four (4) Year Term on the Jefferson County Marine Resource Committee; Term Expires August 16,2007; S. Pike Hall 7. Letters (2) of Appreciation for Help on Signage for Jefferson County Fire Danger Alert; Dee Weinstein's Custom Screenprinting and James Fritz Page 3 Commissioners Meeting Minutes: Week of August 25,2003 r.",. " Meeting with Port Ludlow Drainage District Commissioners Regarding the District Assessment Methodology: (See item later in the minutes.) Dick Regan, Drainage District Commissioner, explained that after the public hearing last week, the Drainage District Commissioners revised the proposed assessment method. He noted that there are approximately 1,000 lots in the Drainage District. Sixty-five percent are developed. The present method of assessment has 10% allocated to unimproved lots and 90% allocated to improved lots. The reason for the new proposal is to make this fairer for developed lots. He explained that there is a clay, or glacial till, layer below the surface throughout the Port Ludlow area, so the water that infiltrates undeveloped land hits the clay and runs off within the District. The proposal that went to public hearing was that 35% of the District's budget would come from the assessment of vacant lots and 65% from developed lots, but they had not anticipated the high assessment increases on the 5 acre lots. There was a discussion about the specific 5 acre lots and how much they contribute to the runoff in the District. The Drainage District Commissioners latest proposal would add 2 more zones to the district. Zone o is the greenbelt and land that cannot be developed, Zone 1 is all the land outside of Port Ludlow #6, Zone 2 is all 5 acre lots in Port Ludlow #6 that drain into the District, Zone 3 is the 5 acre lots in Port Ludlow #6 where Y2 of the lot drains into the District, and Zone 4 is the 5 acre lots in Port Ludlow #6 that don't drain into the District. They also added an acreage charge. A developed lot in Zone 2 will have an acreage charge of9% instead of25%. An undeveloped lot in Zone 2 would have an acreage charge of 15%. An undeveloped lot in Zone 3 would have a 10% acreage charge. An undeveloped lot in Zone 4 would have an acreage charge of 5%. Commissioner Huntingford asked why lots that have no impact on the Drainage District have to pay an assessment? Dick Regan answered that when the District was formed, these lots were included in the boundary because they did not know where they drained. They have done the stormwater management plan since that time and now they know where the lots drain. There was a discussion about the lots that don't drain into the District and whether they have an option to opt out of the District. Jim Laker, Drainage District Commissioner, pointed out that most ofthe District's money to date has been spent on the stormwater management plan which included all the lots in District. He added that several of the 5 acre lot owners have given testimony at public hearings that they are willing to share the responsibility. Barry Baker, consultant for Gray & Osborne, the engineering firm for the Drainage District noted that 35% is for the gross area, 65% is for impervious area, and the 5%, 10%, or 15% on the various zones is applied to the 35%. Chairman Titterness stated that he is concerned that this assessment information wasn't available at the public hearing and none ofthe affected property owners have seen the revision. Several of the property owners in attendance commented on the revised change as presented. Commissioner Mackey asked about the assessment process and how often it needs to be reviewed? Jim Pearson, Public Works Department, answered that a review is required every 4 years. Commissioner Mackey noted that it has only been 2 years since the last assessment was set and suggested that no changes Page 4 Commissioners Meeting Minutes: Week of August 25,2003 " " be made this year so that more research can be done. Civil Deputy Prosecuting Attorney David Alvarez pointed out that the revised assessment would increase some property owner's assessments if other's are being decreased. If there are drastic changes in the amount of the assessment, the Board needs to decide if making a decision today would be appropriate. There was a discussion about the increased assessments because the percentages are large but the actual dollar increase is minimal. The discussion continued until it was the appointed time for the next agenda item which was a public hearing. The Board agreed to have the property owners present review the revised assessment methodology while the public hearing was in progress and then come back for the Board's decision. HEARING re: Adoption of an Updated Population Forecast and Allocation for Jefferson County: Associate Planner Randy Kline explained that this hearing is to take comment on updating the countywide growth management planning population projection. The projected figures are for 2000 to 2024 with an allocation of the urban component of growth to Port Townsend, Tri Area, and Port Ludlow. The Board received a memo in April from the consultant who was hired by the City of Port Townsend. County staff supported the position and the approach that was suggested. The Port Townsend City Council is also supportive ofthis approach. The figures take into account information from the 2000 census and updated population projections from the Office of Financial Management. This will allow consultants doing the capital facilities planning in the Tri Area to use the most up-to-date information. Chairman Titterness opened the hearing for public comment. Hearing no comments for or against the the updated population forecast, the Chair closed the public hearing. Commissioner Huntingford moved to approve the population forecast and allocation as presented. Commissioner Mackey seconded the motion which carried by a unanimous vote. AGREEMENT re: Construct Log Jams on Upper Hoh Road, Project No. X01313; Jefferson County Public Works; Addleman Logging Co., Inc.: Commissioner Huntingford moved to approve the contract with Addleman Logging Co., Inc. for the Upper Hoh Road project logjam mitigation. Commissioner Mackey seconded the motion which carried by a unanimous vote. AGREEMENT, Easement No. 51-074777 re: Aquatic Lands Easementfor Upper Hoh Road Maintenance Access, Project No. X01313; Jefferson County Public Works; Washington State Department of Natural Resources: Commissioner Mackey asked if there is an additional cost for hiring people to help with the diversion of juvenile fish? Public Works Operations Manager Aubrey Palmer explained that the scope ofthe project has changed and there is no need for diversion ofthe river or recovery efforts for the juvenile fish. The funding for this project comes from State and Federal sources and is emergency reliefthat is in place until the end ofthe year. This is an agreement with the DNR and there is no exchange of funds. Page 5 Commissioners Meeting Minutes: Week of August 25,2003 _ ...11' f""S -,. Commissioner Mackey moved to approve the contract with DNR regarding the Upper Hoh Road maintenance access project. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Meeting with Port Ludlow Drainage District Commissioners Regarding the District Assessment Methodology: (See item earlier in minutes.) Chairman Titterness and Commissioner Huntingford concurred that the revised assessment is fairer. Chairman Titterness suggested that an ERU assessment be excluded in Zone 4 even ifthe property is developed. Commissioner Mackey stated that it doesn't appear that people are complaining about the present assessment methodology and there are several questions that need answers before a new methodology can be approved. She suggested that the Drainage District Commissioners wait until the review cycle comes up again in 2 years. Chairman Titterness answered that the reason the Drainage District Commissioners came to the Board was because they wanted to make the assessment more equitable and he feels they have done this even though the revised assessment may have flaws. Commissioner Huntingford moved to approve ORDINANCE NO. 07-825-03 to revise the assessment system for the Port Ludlow Drainage District with an additional revision that there be no ERU assessment for Zone 4. Chairman Titterness seconded the motion. The Chairman called for the vote. Chairman Titterness and Commissioner Huntingford voted for the motion. Commissioner Mackey voted against the motion. The motion carried. AGREEMENT, Amendment No.1 re: Criminal Defense of Indigent Defendants; Clallam- Jefferson Public Defender, Terry Mulligan: (See Item #1 on the Consent Agenda.) David Goldsmith explained that there was a competitive bid on this contract 2 years ago. There aren't any requirements about going out for an RFP each year. The current contractor needed to make decisions about health care issues, so he called and proposed an extension ofthe contract. The Courts are the administrators of the contracts and deal with the Contractor and they indicated that they did not want to go out for bid at this time. The Board agreed to follow past practices of going out for an RFP for indigent defense every 3 years and advertise for bids in 2004 for the 2005 budget. Commissioner Huntingford moved to approve the amendment to the indigent defense agreement. Commissioner Mackey seconded the motion which carried by a unanimous vote. Page 6 Commissioners Meeting Minutes: Week of August 25,2003 ...'~ ";'~l -,- AGREEMENT re: Community Assessment & Emerging Issues Project Web Based; Jefferson County Health and Human Services; Gerald Taylor: (See Item #2 on the Consent Agenda.) Commissioner Huntingford moved to table this agreement until Tuesday morning in order for David Goldsmith to find out more details about the total costs and operation of this website. Commissioner Mackey seconded the motion which carried by a unanimous vote. The Next Day: At staffs recommendation, Commissioner Huntingford moved to take this agreement off the table and put it on the Consent Agenda for September 2. Commissioner Mackey seconded the motion which carried by a unanimous vote. MEETING ADJOURNED ATTEST: .',... v 9f)Jfi- 'J~ ~ ¿Íiorna Delaney, CMC .I v 0-- Clerk ofthe Board . 'rr'y~ Mackey, Menaber Page 7