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Home My WebLink AboutM090820 ,,$ON co y -18//1NG'C-. MINUTES Jefferson County Board of Commissioners Regular Meeting — Tuesday, September 8, 2020, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding homeless camping at the Jefferson County Fairgrounds and a Blue Lives Support rally. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding homeless camping at the Jefferson County Fairgrounds. • Comment regarding COVID-19 testing site request in South County. • Comment regarding lack of public comment/documentation regarding the Intergovernmental Coordinating Committee meetings. • Comment regarding funding for law enforcement and mental health issues. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: The Commissioners talked about items on the Consent Agenda and decided to table taking action until later in the meeting. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a COVID-19 situation report and a local brush fire update. BRIEFING re: Status of Coronavirus Relief Funds (CRF and Input from Six (6) Community Groups: County Administrator Philip Morley and COVID Pandemic Response and Recovery Finance Section Chief Patty Charnas briefed the Board on the Coronavirus Relief funding and debriefings from six of the community groups working with the Intergovernmental Coordinating Committee (ICC). The Board heard proposals from the following ICC community groups: Broadband, Children and Families, Food Resiliency, Human Services, Economy and Jobs, Culture and Events and other submittals received. After discussion, the Board decided to table discussion until later in the meeting. 1 Commissioners Meeting Minutes of September 8, 2020 PRESENTATION re: Jefferson County's Sustainable Forestry Program and the 2020 Tree Harvest Plan: Chickadee Forestry Principal Mallory Weinheimer provided a presentation regarding the County's tree harvest plan for Chimacum Park, Silent Alder at Gibbs Lake Park and Trailhead Park near Cape George. APPROVAL AND ADOPTION OF THE CONSENT AGENDA- Continued: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 59-20 re: Amending Joint Resolution(50-09) Establishing the North Pacific Coast Marine Resources Committee for Western Clallam and Jefferson Counties 2. LEASE re: WSU Cooperative Extension Classroom and Meeting Space (97 Oak Bay Road, Port Hadlock); In the Amount of$1,438.86; WSU Jefferson County Extension; Hadlock Development 3. AGREEMENT NO.2083-90517 re: General Terms and Conditions;No Dollar Amount; Jefferson County Administrator; Washington State Department of Children, Youth, and Families (DCYF) 4. AGREEMENT,Amendment No. 1 re: River Otter Study;No Dollar Amount; Jefferson County Environmental Public Health; Western Washington University 5. AGREEMENT,Amendment No. 2 re: Lower Big Quilcene River Design and Acquisition; Extension of Time Period Only; Jefferson County Environmental Public Health; Hood Canal Salmon Enhancement Group 6. AGREEMENT, Interlocal re: Participation in the North Pacific Coast Marine Resources Committee (NPC MRC); In the Amount of$8,500; Jefferson County Environmental Public Health; Clallam County 7. AGREEMENT,Amendment No. 1 re: Database Administration; An Additional Amount of $13,000 Not to Exceed $25,000; Jefferson County Environmental Public Health; Little River Enterprises 8. AGREEMENT re: Ruby Ranch Conservation Futures Program Project Grant; In the Amount of $108,213; Jefferson County Environmental Public Health; Jefferson Land Trust 9. AGREEMENT re: Upper Tarboo Wetlands Acquisition and Restoration Project; Conservation Futures Program Project Grant; In the Amount of$110,000; Jefferson County Environmental Public Health;Northwest Watershed Institute 10. AGREEMENT,Amendment No. 1 re: Rural Health Network Development Program; An Additional Amount of$24,282 for a Total Not to Exceed $36,109; Jefferson County Public Health; Jefferson Healthcare 11. AGREEMENT re: Infant Mental Health Reflective Supervision Consultation; In the Amount of $2,470; Jefferson County Public Health; Gina Veloni 12. AGREEMENT re: Syringe Exchange Program,Nurse Care Manager; In the Amount of $14,640; Jefferson County Public Health; Olympic Peninsula Health Services 13. AGREEMENT re: Upper Hoh Road M.P. 7.9—M.P. 8.0 Repair, Project No. 18020381, County Road No. 914207, Federal Aid No. ER-WA-20-03; In the Amount of$109,898.25; Jefferson County Public Works; Rognlins, Inc. 14. AGREEMENT NO. 20-96512-001 re: Port Hadlock Wastewater Facility Project; In the Amount of$1,422,000; Jefferson County Public Works; Washington State Department of Commerce 2 Commissioners Meeting Minutes of September 8, 2020 15. AGREEMENT NO. E21-021 re: E911 Wireline and Wireless Operations; In the Amount of $302,535; JeffCom; Washington State Military Department E911 Program 16. AGREEMENT NO. IAA21479,Interagency re: Support of Court-Appointed Special Advocates (CASAs)/Volunteer Guardians Ad Litem; In the Amount of$41,530; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 17. AGREEMENT NO. IAA21442,Interagency re: BECCA Programs and Services to Process Truancy, At Risk Youth and Child in Need of Services; In the Amount of$23,471; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 18. FINAL SHORT PLAT APPROVAL re: Gardiner Crossroads Short Plat, SUB 19- 00008/MLA19-00072, To Divide 2.79 Acres into Two Lots, Located at 80 Gardiner Beach Road in Sequim; Applicant, Lassen Properties, LLC 19. MINUTES re: Regular Meeting of August 24, 2020 and Special Meeting of August 31, 2020 20. Payment of Jefferson County Vouchers/Warrants Dated August 26, 2020 Totaling $187,356 and Dated September 2, 2020 Totaling $2,035.87 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 21. Payment of Jefferson County Payroll Warrants Dated September 4, 2020 Totaling $897,965.83 and A/P Warrants Done by Payroll Dated September 4, 2020 Totaling $836,859.23 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) The meeting was recessed at 12:24 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Brotherton announced that the Executive Session will be held from 1:33 p.m. to 2:03 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney- Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:05 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • DISCUSSION re: Coronavirus Relief Funds (CRF); Eligible Uses and Input from Six(6) Community Groups—Continued: The Board continued discussing priorities and proposals from the six community groups of the Intergovernmental Coordinating Committee (ICC) and concurred to table discussion until later in the meeting. ADDITIONAL BUSINESS re: EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. Chair Brotherton announced that the Executive Session will be held from 3:01 p.m. to 3:31 p.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:32 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 3:33 p.m. to 3:43 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:44 p.m. 3 Commissioners Meeting Minutes of September 8, 2020 COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • DISCUSSION re: Coronavirus Relief Funds (CRF); Eligible Uses and Input from Six(6) Community Groups—Continued: The Board continued discussing proposals received from the six community groups working with the Intergovernmental Coordinating Committee (ICC) • Review of items to discuss • Affordable Housing Task Force • Rayonier; REPI projects, public access, trails, etc • Navy; Kitsap area update • JeffCOM; update • Meeting adjournment times • Debrief of the Board of County Commissioners Special Meeting on September 4, 2020 • Intergovernmental Collaborative Group (ICG); upcoming Special Meeting NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:30 p.m. until the mattregualiar meeting or special meeting as properly noticed. �s >, JEFFER N COUNTY . a ` ; . BOARD CO STONERS SEAL: ' 3 � ' v • g r on, Chair Ain via ATTEST: David Sulli an, Member CG' 4 ,, w Carolyn Gallaway, CMC t Kate Dean, Member Deputy Clerk of the Board 4