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HomeMy WebLinkAbout092120_sma01Regular Agenda and CABS JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners From: Philip Morley, County Administrator Patty Charnas, COVID Finance Section Chief Mark McCauley, Central Services Director Date:September 21, 2020 Subject: CARES Act Coronavirus Relief Funds—Discussion and Potential Action on Financial Assistance to the Broader Community STATEMENT OF ISSUE: The County desires to assist the broader community in helping mitigate the economic impacts of the COVID-19 public health emergency. The County has worked with the Intergovernmental Coordinating Committee's (ICC) six community groups and asked each group to provide and present their prioritized lists of needs and projects related to the COVID-19 pandemic that the County and City of Port Townsend could both consider funding through the County's and City's respective CARES Act Coronavirus Relief Fund (CRF) allocation. A few additional community assistance needs outside the six groups' subject areas were also identified for potential funding with CRF. This meeting will discuss the list of potential community assistance projects, opportunities for coordination with the City's funding process, and the County Commissioners will potentially take action on project allocations from the County's CRF. ANALYSIS: The County has received two allocations of Coronavirus Relief Funds (CRF)from the State of Washington through the federal CARES Act. The intent of these funds is to help jurisdictions cover the costs to local governments and their communities of the immediate impacts of the COVID-19 emergency. In addition to addressing County-borne COVID-related costs and expenditures,there is a desire to assist the broader community in mitigating the economic impacts of the pandemic. The County received a prioritized list of needs and projects that address COVID-19 related community impacts from each of the Intergovernmental Coordinating Committee(ICC) six community groups. The groups were given the CRF eligibility criteria from the state and federal government that uses of the CRF must comply with. The community groups selected a spokesperson and that person delivered an overview of their group's priority needs and projects at a duly noticed public meeting of the Intergovernmental Collaborative Group on Wednesday, September 16, 2020. Sixteen elected officials on the Intergovernmental Collaborative Group and staff heard the presentations, asked questions and deliberated on the merits of the different proposals. The Board of County Commissioners will discuss the lists of projects submitted and discuss with County staff the various projects' eligibility under state and federal CRF guidelines, funding amounts, implementation related to required CRF "period of performance," impact to address community needs, opportunities for Regular Agenda and CABS alignment and coordination with the City's CRF process, and other factors, all in relation to the limited pool of County CRF funds that are available for allocation. Following the September 16 meeting where projects were presented, staff has been working with the community groups and project sponsors to firm up and revise as necessary the size of the CRF funding requests. An updated table listing the projects and their amounts is attached to this Agenda Request. The purpose of this agenda item is to support the Board to conduct their deliberations and potential Board action to make County CRF funding allocations. FISCAL IMPACT/COST-BENEFIT ANALYSIS: Allocations of CRF for community assistance will be a pass through of revenues and expenditures,which ultimately will be budget neutral to the County, except for any allocations directly to the County. RECOMMENDATION: Hold the discussion on CRF projects and needs to assist the broader community and potentially take action on County CRF funding amounts and projects. V D BY. ili M r r Date CARES Act Coronavirus Relief Funds-Intergovernmental Coordinating Committee Six Community Groups and County COVID-19 RESPONSE ICC Community Group Prioritized List CARES and Total Estimated Comments and Implementation Potential Sub- CommerceCosts 2020 redphint/Orsntee EJigbi650 ICC Broadband Group PUD Countywide Hotspots existing and future 4,B,E 5190,000 Could reimburse all or pad of request. PUS Fourteen hotspot locations described; five within City limits StrongerTowns Connected Student Initiative-4 $10,518 Supportable in terms of eligibility Connected Students Student connections spent thus far criteria Initiative StrongerTowns Connected Student Initiative-4 $19,145 Challenge to reimburse pre-paid 2 yr StrongerTowns Future committed contract obligation contract(cony w Ben at Cul) StrongerTowns Connected Student initiative.4 $12,500 Period of performance issue in 2021 StrongerTowns Additional connections for 20-21 school yr StrongerTowns Connected Student Initiative-4 $8,400 NOPDC connectivity to difficult to reach households StrongerTowns Connected Student initiative-4 $30,000 Low eligibility due to recent guidance StrongerTowns Cable/Fiber infrastructure from Gov Office on infrastructure BUB-TOTAL 270,563 ICC Children and Families Family Resources Navigator through the 3,4,D 55,000 With coordination with Human Svcs Jeff Community YMCA Navigator Foundation(1CF)/ YMCA Childcare Support Funds through YMCA 3,4,5,B,E 31,500 Strong eligibility;Subrecipient Jeff Community Agreement with YMCA best mechanism Foundation(ICF)/ YMCA Proctor House Study Lounge with Jeff.Co. 3,4,5,B,E 9,000 Dined funding Juvenile juvenilia services Svcs/Proctor House Stress Management and Emotional Resilience 4 515,500 Additional detail on mitigating COVID The Bend Project for Teens though the Benji Protect Impact needed Case Management for Foster Care Volunteers 3,A,E 10,000 May not be sufficient to meet 80-new Olympic Angels through Olympic Angels volunteer goal Fall COVID Protection PR Campaign through 3,4,A,B,E 7,000 Would benefit beyond children and DEM/leffco Cares DEM and leffCoCares families to broader community Jefferson County Library Storywalk 5,0 5,000 Poor linkage to COVID-19 Jefferson County Library SUBTOTAL 133,000 ICC Food Redlines Financial support to NODC Olympic Peninsula 4,5,A,0 525,000 Subrecipient agreement with NODC NODC Farmer's Farmers Fund Fund Additional funding for Jefferson Farmers 4,5,A,El 25,000 Subrecipient agreement or grant Jefferson Farmers Markets Association SNAP match program beneficiary through NODC Market Assoc. Repurpose Chimacum School District 4,5,A,0 10,000 Timing issue with Period of Chim.Sch.District Multipurpose Room for community meal prep Performance In coordination with Human Svcs food box 5 $10,000 Now combined with Human Services OlyCAP proposalCreate and distribute food boxes to proposal SUBTOTAL 70,000 ICC Human Services(revised per 2020 OS IA American Legion shelter and staffing cats for 4,A 50,400"Agency"implementing proposal OlyCAP consolidated list reserved) 37 Individuals for round.the-clack operation assumed to be OlyCAP but not stated through December(scored a"1"out of 3 by Human Services group on scale of 1=high i=Jowl Single daily meal for clients sheltered at 4,A 37,800"Agency"implementing proposal OIVCAP/Coat American Legion though December)scored a assumed to be OlyCAP but not stated r out of 3 by Human Services group on scale of lehlgh 3=19wl Household Utility Assstanceiscored a"l"out S.B,E 50,000 Eligible proposal olyCAP of 3 by Human Services group on scale of M1loh TRlnwl REMOVED FROM TOTAL New secondary 4A 44§,4179 Very challenging to succeed but worth OlyCAP homeless facility,supplies,staffing costs at consideration;is amount sufficient Camp Beausite-no longer available REMOVED and COMBINED INTO FOOD 4,0 E44943 One single ptapoaolnow for food far OlyCAP GROUPS PROPOSALNew Food Delivery families,youth,vulnerable and seniors Program for special needs and vulnerable populations(scored a"2"out of 3 by Human Sarvire[nrnnn on.tale nF u-M1lnh idnpd COVID Navigator case management support in 3,4,0 515,000 Coordinated with Children and Families OlyCAP coordination with Human Svcs projed(scored Navigator a"3"out of 3 by Human Services group on scale of 1=high 3=1ow1 Youth tutor program creation,staffing at 5 $9,000 Similar to Children and Families item OlyCAP OlyCAP(stoned a"2"out of 3 by Human but serves different pop base Services group on scale of 1=high 3=low) How's Your Neighbor?Campaign to 4,A,O,E S17,500 Through Jeff Co Cares or other TBD encourage support of COVID stressed households(scored a"2"out of 3 by Human Services group an scale of 1=high 3=10w) Staffing,conducting,analyzing and publishing 35,000 Not strongly eligible TBD urveylscored a"3"out of 3 by Human Services group on scale of 1=high 3=Jow) Develop,staff and implement community 517,500 Not strongly eligible TBD volunteer groupiscored a"3"out of 3 by Human Services group on scale of 1=high 3•low) SUBTOTAL 232,200 ICC Economy and Jobs Hire,produce strategic Creative Districts 5 $17,000 Timing and nexus to COVID-19 EDC Professional Arts and Culture Plan emergency Businesses Electric Utility Bill Assistance 5 $40,W0 Could combine with existing EDC Non EDC,or PUD Buy Jefferson Website and Marketing 5 S50,000 Timing and nexus to COVID-19 Chamber of Campaign emergency Commerce SUBTOTAL 107,000 ICC Culture and Events Handwashing station/toothless hand 4 $5,952 Might be tied with outdoor stage Centrum or JCF anitizers Public restroom trailer 4 $55,000 Tled with future allowed events; Centrum or JCF unknown if able to be used by vulnerable population Outdoor tent(one,other Is paid through 4 $48,000 Management and coordination needed Centrum or JCF charitable nonprofit) Air filter system for Key City 4 $15,000 Centrum or JCF Outdoor stage 23,650 Management and coordination needed Centrum or JCF SUBTOTAL 5147,602 SUBTOTAL ALL ICC GROUPS 960,365 Other Submittals Received and Other Necessary REMOVED FROM TOTAL and REDIRECTED 5 PARR Will redirect to EDC to assist nonprofits X5A Response Costs JCSA Income Lass business interruptions REMOVED PER ICSO Body Cameras for 4 $253,059 For consideration within County casts Countyuheriff distancing and contact tracing REMOVED PER JCSU-IC50 Drone 4 S4ArBB9 For consideration within County casts CountySheriiff County PPE and Air Filtration 2,4 15,000 In coordination with DEM and Central Gathering Areas/Shelters Air Filtration 515,010 sV Homeless Family Housing 4,A,D,E 30,000 In coordination w OlyCAP OlyCAP Port of Port Townsend PPE 4,5,6,A,B,E 6,000 Port of Port Townsend Reimburse COVID charity through OlyCAP TBD Based on available CRF dollars OlyCAP COVID Testing Contractw leffNealthCare 1,2,3,4,A,B rvO Based an available CHF dollars leffHealthcare SUBTOTAL OTHER 66,000 ADJUSTED GRAND TOTAL ALL SUBMITTALS 1,026,305 Estimated Amount of County CRF Available 633,515 Estimated City Contribution TBD CARE Funding Requirements Commerce E6gibi@yQue5Oan 1.Medical expenses A.The expense is connected to the COVIDI9 emergency. 2.Public health expenses B.The expense is"necessary." 3.Payroll expenses for public health,public safety, C.The expense s not filling a short fall in government revenues. human services and health care employees D.The expense is not funded thru another budget line Rem,allotment or 4.Actions to facilitate compliance with COVID-19 allocation,as of March 27,2020. Aeahh measures E.the expense wouldn't exist without COVID-19 OR would be for "substantially 5.Provision of economic support different"purpose. 6.Necessary to the function of government