HomeMy WebLinkAbout092820_ca04 DRAFT
11:
MINUTES
Jefferson County Board of Commissioners
Regular Meeting — Monday, September 21, 2020, 9:00 a.m.
Jefferson County Courthouse Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time.
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
• Comment regarding homelessness services.
• Comment regarding law enforcement support.
• Comment regarding CARES Act funding.
• Comment regarding homeless housing in Jefferson County.
• Comment regarding noise coming from the Jefferson County Sportsmens Association (JCSA)
gun range and the Blue Lives Matter support rally.
• Comment regarding activities of the JCSA gun range.
The Commissioners addressed comments and concerns raised during the Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 62-20 re: HEARING NOTICE: 2020 Third Quarter Budget
Appropriations/Extensions; Various County Departments; Hearing Scheduled for Monday,
October 5, 2020 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County
Courthouse, 1820 Jefferson Street, Port Townsend, WA
2. RESOLUTION NO. 63-20 re: To create a County Project for SR19 Rhody Drive Ped-Bike
Improvements—North Segment
3. MINUTES re: Regular Meeting Minutes of September 14, 2020
4. ADVISORY BOARD RESIGNATION re: Jefferson County Planning Commission; District
No. 2 Representative, Mike Miller
5. ADVISORY BOARD APPOINTMENT re: Jefferson County Planning Commission;
Unexpired Term to end March 17, 2023; District No. 2 Representative, L.D. Richert
6. Payment of Jefferson County Vouchers/Warrants Dated September 14, 2020 Totaling
$1,414,473.75 and Dated September 21, 2020 Totaling$479,080.23 (Records of all claims submitted
1
Commissioners Meeting Minutes of September 21, 2020 D
for payment alongwith vouchers approved and signed bythe Board of Jefferson CountyCo mi oner are retained
P Ym pP gn
by the Jefferson County Auditor and Public Works Department.)
7. Payment of Jefferson County Payroll Warrants Dated September 18, 2020 Totaling
$75,743.61 and A/P Warrants Done by Payroll Dated September 15, 2020 Totaling $138,020.82
and Dated September 18, 2020 Totaling$16,064.31 (Records of all claims submitted for payment along
with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office)
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator commented on issues that face Jefferson County and the United States.
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke
provided information on the COVID-19 virus in Jefferson County and Emergency Management Director
Willie Bence provided a COVID-19 situation report, Wildfire Smoke update and potential Clean Air
Shelter report.
The meeting was recessed at 10:41 a.m. and reconvened at 10:50 a.m. with all three
Commissioners present.
CONTINUED DISCUSSION re: Coronavirus Relief Fund (CRF)Allocation
Process (Continued from September 21,2020): County Administrator Philip Morley, COVID
Pandemic Response and Recovery Finance Section Chief Patty Charnas and Central Services Director
Mark McCauley were present to discuss Coronavirus Relief Fund(CRF)proposals with the Board. The
Commissioners agreed to table further discussion until the afternoon session.
The meeting was recessed at 12:04 p.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
UPDATE re: Marine Resources Committee (MRC)2020: Marine Resources
Committee Programs Coordinator Monica Montgomery provided an update of the MRC programs.
ADDITIONAL BUSINESS: LETTER of SUPPORT re: Regional Medication
Assisted Treatment (MAT) Clinic: Commissioner Sullivan noted he received a request for support of a
proposed Regional MAT Clinic in Sequim, Washington. The Commissioners had previously sent a
support letter in favor of a regional clinic, but the new request is to send a letter to the Hearing Examiner
reviewing the case.
Commissioner Sullivan moved to update the County's prior letter in support of the MAT clinic in
Sequim and authorizing the Chair to sign. Commissioner Dean seconded the motion which carried by a
unanimous vote. Commissioner Dean requested that the letter focus on our regional population and
treatment, and not land use.
EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to
2:30 p.m. Chair Brotherton announced that the Executive Session will be held from 2:01 p.m. to
2:31 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Public Records
Administrator regarding Attorney-Client Privilege, Actual Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive
Session and resumed the regular meeting at 2:34 p.m.
2
DRAFT
Commissioners Meeting Minutes of September 21, 2020
EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to
3:00 p.m. Chair Brotherton announced that the Executive Session will be held from 2:35 p.m. to
3:05 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services
Director regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i)
as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:05 p.m. Chair
Brotherton announced that the Board will be extending the Executive Session from 3:07 p.m. to
3:22 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:24 p.m.
The meeting was recessed at 3:24 p.m. and reconvened at 3:28 p.m. with all three
Commissioners present.
CONTINUED DISCUSSION re: Coronavirus Relief Fund (CRF)Allocation
Process: County Administrator Philip Morley, COVID Pandemic Response and Recovery Finance
Section Chief Patty Charnas and Central Services Director Mark McCauley were present to discuss
Coronavirus Relief Fund (CRF) proposals with the Board. After discussion on project rankings,the
Commissioners agreed to recess the meeting to allow time to create individual project rankings for
discussion.
The meeting was recessed at 4:07 p.m. and reconvened at 4:19 p.m. with all three
Commissioners present.
CONTINUED DISCUSSION re: Coronavirus Relief Fund (CRF) Allocation
Process: County Administrator Philip Morley, COVID Pandemic Response and Recovery Finance
Section Chief Patty Charnas and Central Services Director Mark McCauley were present to discuss
Coronavirus Relief Fund (CRF)proposals with the Board. The Commissioners shared their rankings of
each proposed project. After discussion,the Commissioners agreed to hold a Board of County
Commissioners Special Meeting on Wednesday, September 23, 2020 at 9:00 a.m. to continue the
discussion and approve funding allocations.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 5:10 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
3
w ,,
'81.1IWCi2/
MINUTE S
DRAFT
Jefferson County Board of Commissioners
Special Meeting — Wednesday, September 23, 2020, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time.
DISCUSSION re: CARES Act Coronavirus Relief Fund AIlocations: The County
received two allocations of Coronavirus Relief Funds (CRF) from the State of Washington through the
federal CARES Act. The intent of these funds is to help jurisdictions cover the costs to local
governments and their communities of the immediate impacts of the COVID-19 emergency. In addition
to addressing County-borne COVID-related costs and expenditures, there is a desire to assist the broader
community in mitigating the economic impacts of the pandemic.
The County received a prioritized list of needs and projects that address COVID-19 related community
impacts from each of the Intergovernmental Coordinating Committee (ICC) six community groups. The
groups were given the CRF eligibility criteria from the state and federal government that uses of the
CRF must comply with. The community groups selected a spokesperson and that person delivered an
overview of their group' s priority needs and projects at a duly noticed public meeting of the
Intergovernmental Collaborative Group on Wednesday, September 16, 2020. Sixteen elected officials on
the Intergovernmental Collaborative Group and staff heard the presentations, asked questions and
deliberated on the merits of the different proposals.
The Commissioners started ranking of the proposals at the September 21, 2020 Board of County
Commissioners meeting and agreed to hold this Special Meeting to continue discussion.
The Commissioners reviewed proposals from the Culture and Events group.
The meeting was recessed at 9:33 a.m. and reconvened at 9:48 a.m. with all three
Commissioners present.
The Commissioners continued reviewing proposals. At the end of the discussion, Commissioner
Sullivan moved to authorize staff to pursue subrecipient agreements on the listed projects, subject to
adjusting amounts based on time of eligibility, updated information from the subrecipients/beneficiaries,
city funding available, not to exceed the dollars available and revising scalable projects as appropriate
(PUD and Culture & Events Grants). Commissioner Dean seconded the motion which carried by a
unanimous vote. Below are the projects that received funding allocation approval:
1
Commissioners Special Meeting Minutes of September 23, 2020 D RAFT
Project Proposal Requested Approved
Amount Amount
Family Resources Navigator through the YMCA $55,000 $55,000
Additional funding for Jefferson Farmers Markets Association SNAP $25,000 $25,000
match program
Household Utility Assistance $50,000 $50,000
Businesses Electric Utility Bill Assistance $40,000 $40,000
Childcare Support Funds through YMCA $31,500 $31,500
Financial support to NODC Olympic Peninsula Farmers Fund $25,000 $25,000
In coordination with Human Services food box proposal. Create and $10,000 $10,000
distribute food boxes to qualifying youth and families.
American Legion shelter staffing for 24-hour operation through $50,400 $50,400
December
Single daily meal for clients at American Legion through December $37,800 $10,000
Handwashing station/touchless hand sanitizers $5,952 $5,952
PUD County-wide hotspots existing and future $190,000 $190,000
Proctor House Study Lounge with Jefferson County Juvenile Services $9,000 $9,000
Public restroom trailer $55,000 $55,000
Gathering Areas/Shelters Air Filtration $15,000 $15,000
Homeless Family Housing $30,000 $30,000
COVID Testing contract with Jefferson healthcare TBD TBD
Stronger Towns connected student initiative. Student connections $10,518 $10,518
spent thus far
Grant to Community Foundation for Culture and Events. County $63,325 $60,000
addition
Stress Management and Emotional resilience for teens through the $15,500 $15,500
Benji Project
Fall COVID protection PR campaign through Department of $7,000 $7,000
Emergency Management and JeffCo Cares
Youth tutor program creation, staffing at OlyCAP $9,000 $9,000
County Personal Protective Equipment(PPE)/Air Filtration $15,000 $15,000
Reimburse COVID charity through OlyCAP TBD TBD
Stronger Towns connected student initiative. Connectivity to difficult $8,400 $8,400
to reach households
Case Management for Foster Care volunteers through Olympic $10,000 $10,000
Angels
COVID Navigator case management support in coordination with $15,000 $15,000
Human Services project
Port of Port Townsend PPE $6,000 $6,000
Stronger Towns connected student initiative. Future committed $19,145 $0
contract obligation
2
DRAFT
Commissioners Special Meeting Minutes of September 23, 2020
Project Proposal Requested ` Allocated -
Street-sized outdoor tent for outdoor dining and business gatherings $48,000 $40,000
Outdoor heating units for street tent $23,650 $23,650
Air filter system for Key City $15,000 $15,000
Stronger Towns connected student initiative. Additional connections $12,500 $0
for 2020-2021 school year
Repurpose Chimacum School District Multipurpose Room for $10,000 $10,000
community meal prep
How's Your Neighbor? Campaign to support COVID stressed $17,500 $0
households
Buy Jefferson website and marketing campaign $50,000 $0
Staffing, conducting, analyzing and publishing a survey $35,000 $0
Stronger Towns connected student initiative. Cable/Fiber $30,000 $0
infrastructure
Hire,produce strategic Creative Districts Professional Arts and $17,000 $0
Culture Plan
Develop, staff and implement community volunteer group $17,500 $0
Totals: $1,084,690 $846,920
County and maximum potential City of Port Townsend funding: $777,665
Cosi of Selecte Proposals: $846,920
Difference: $69,255
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 10:35 a.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Greg Brotherton, Chair
ATTEST: David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
3