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MINUTES
Jefferson County Board of Commissioners
Special Meeting — Wednesday, September 23, 2020, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time.
DISCUSSION re: CARES Act Coronavirus Relief Fund Allocations: The County
received two allocations of Coronavirus Relief Funds (CRF) from the State of Washington through the
federal CARES Act. The intent of these funds is to help jurisdictions cover the costs to local
governments and their communities of the immediate impacts of the COVID-19 emergency. In addition
to addressing County-borne COVID-related costs and expenditures, there is a desire to assist the broader
community in mitigating the economic impacts of the pandemic.
The County received a prioritized list of needs and projects that address COVID-19 related community
impacts from each of the Intergovernmental Coordinating Committee (ICC) six community groups. The
groups were given the CRF eligibility criteria from the state and federal government that uses of the
CRF must comply with. The community groups selected a spokesperson and that person delivered an
overview of their group' s priority needs and projects at a duly noticed public meeting of the
Intergovernmental Collaborative Group on Wednesday, September 16, 2020. Sixteen elected officials on
the Intergovernmental Collaborative Group and staff heard the presentations, asked questions and
deliberated on the merits of the different proposals.
The Commissioners started ranking of the proposals at the September 21, 2020 Board of County
Commissioners meeting and agreed to hold this Special Meeting to continue discussion.
The Commissioners reviewed proposals from the Culture and Events group.
The meeting was recessed at 9:33 a.m. and reconvened at 9:48 a.m. with all three
Commissioners present.
The Commissioners continued reviewing proposals. At the end of the discussion, Commissioner
Sullivan moved to authorize staff to pursue subrecipient agreements on the listed projects, subject to
adjusting amounts based on time of eligibility, updated information from the subrecipients/beneficiaries,
city funding available, not to exceed the dollars available and revising scalable projects as appropriate
(PUD and Culture & Events Grants). Commissioner Dean seconded the motion which carried by a
unanimous vote. Below are the projects that received funding allocation approval:
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Commissioners Special Meeting Minutes of September 23, 2020
Project Proposal Requested Approved
Amount Amount
Family Resources Navigator through the YMCA $55,000 $55,000
Additional funding for Jefferson Farmers Markets Association SNAP $25,000 $25,000
match program
Household Utility Assistance $50,000 $50,000
Businesses Electric Utility Bill Assistance $40,000 $40,000
Childcare Support Funds through YMCA $31,500 $31,500
Financial support to NODC Olympic Peninsula Farmers Fund $25,000 $25,000
In coordination with Human Services food box proposal. Create and $10,000 $10,000
distribute food boxes to qualifying youth and families.
American Legion shelter staffing for 24-hour operation through $50,400 $50,400
December
Single daily meal for clients at American Legion through December $37,800 $10,000
Handwashing station/touchless hand sanitizers $5,952 $5,952
PUD County-wide hotspots existing and future $190,000 $190,000
Proctor House Study Lounge with Jefferson County Juvenile Services $9,000 $9,000
Public restroom trailer $55,000 $55,000
Gathering Areas/Shelters Air Filtration $15,000 $15,000
Homeless Family Housing $30,000 $30,000
COVID Testing contract with Jefferson healthcare TBD TBD
Stronger Towns connected student initiative. Student connections $10,518 $10,518
spent thus far
Grant to Community Foundation for Culture and Events. County $63,325 $60,000
addition
Stress Management and Emotional resilience for teens through the $15,500 $15,500
Benji Project
Fall COVID protection PR campaign through Department of $7,000 $7,000
Emergency Management and JeffCo Cares
Youth tutor program creation, staffing at OlyCAP $9,000 $9,000
County Personal Protective Equipment(PPE)/Air Filtration $15,000 $15,000
Reimburse COVID charity through OlyCAP TBD TBD
Stronger Towns connected student initiative. Connectivity to difficult $8,400 $8,400
to reach households
Case Management for Foster Care volunteers through Olympic $10,000 $10,000
Angels
COVID Navigator case management support in coordination with $15,000 $15,000
Human Services project
Port of Port Townsend PPE $6,000 $6,000
Stronger Towns connected student initiative. Future committed $19,145 $0
contract obligation
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Commissioners Special Meeting Minutes of September 23, 2020
Project Proposal _ Requested ` Allocated
Amount Amount
Street-sized outdoor tent for outdoor dining and business gatherings $48,000 $40,000
Outdoor heating units for street tent $23,650 $23,650
Air filter system for Key City $15,000 $15,000
Stronger Towns connected student initiative. Additional connections $12,500 $0
for 2020-2021 school year
Repurpose Chimacum School District Multipurpose Room for $10,000 $10,000
community meal prep
How's Your Neighbor?Campaign to support COVID stressed $17,500 $0
households
Buy Jefferson website and marketing campaign $50,000 $0
Staffing, conducting, analyzing and publishing a survey $35,000 $0
Stronger Towns connected student initiative. Cable/Fiber $30,000 $0
infrastructure
Hire, produce strategic Creative Districts Professional Arts and $17,000 $0
Culture Plan
Develop, staff and implement community volunteer group $17,500 $0
Totals: $1,084,690 $846,920
County and maximum potential City of Port Townsend funding: $777,665
Cost of Selected Proposals: $846,920
Difference: $69,255
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 10:35 a.m.
until the melt regular meeting or special meeting as properly noticed.
JEFFER ON COUNTY
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BOARD O SIONERS
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reg on, Chair
ATTEST: Da u Ivan, em er
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Caroly Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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