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HomeMy WebLinkAboutM102620 - to include Hearing Comment re: HEARING NOTICE re: Proposed 2021-2026 Draft Six-Year Transportation Improvement Program (TIP);4¢~ON C y 1 Is, IN( Il01 MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, October 26, 2020, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments submitted by individuals via email which reflect their personal opinions and which were read aloud by the County Administrator: • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding shooting noise from the Jefferson County Sportsmans Association. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. • Comment regarding marijuana operations in Rural Residential zones. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.66-20 re: In the Matter of Cancellation of Unclaimed Warrants Exceeding One Year 2. AGREEMENT, Amendment No. 1 re: One Year Extension to the Lease for Use of the West End's Clearwater Annex; In the Amount of $2,500 per month, plus 12.84% Leasehold Excise Tax Payable to the State of Washington; Jefferson County Central Services; Quigg Brothers, Inc. 3. AGREEMENT re: Deed of Right for Fitzgerald Property, Parcel No. 991200606; In the Amount of $35,000; Jefferson County Environmental Public Health; Washington State Recreation & Conservation Office Commissioners Meeting Minutes of October 26, 2020 4. AFFIRM re: 2020 Lodging Tax Funding Recommendations from the Lodging Tax Advisory Committee (LTAC) 5. Payment of Jefferson County Vouchers/Warrants Dated October 19, 2020 Totaling $678,308.86 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 6. Payment of Jefferson County Payroll Warrants Dated October 20, 2020 Totaling $74,483.21 and A/P Warrants Done by Payroll Dated October 20, 2020 Totaling $15,817.61 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. HEARING re: Adoption of the 2021-2026 Six -Year Transportation Improvement Program (TIP): Public Works Director/Engineer Monte Reinders, Engineering Services Manager/ Assistant Public Works Director Eric Kuzma and Transportation Planner Wendy Clark-Getzin were present for the hearing. Ms. Clark-Getzin provided a presentation on the proposed Six -Year Transportation Improvement Plan (TIP). After discussion, Chair Brotherton opened the hearing to allow for public testimony. Hearing no testimony, Chair Brotherton closed the public hearing. After further discussion, Commissioner Dean moved to approve RESOLUTION NO.67-20 re: Adoption of the 2021-2026 Six -Year Transportation Improvement Program. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:48 a.m. and reconvened at 11:00 a.m. with all three Commissioners present. AUTHORIZATION and CONCURRENCE re: Proceeding with Right -of -Way Acquisition for the Olympic Discovery Trail (ODT), Four Corners Road to Anderson Lake State Park Segment: Public Works Right of Way Representative Mara Dotson briefed the Board on the progress of the Olympic Discovery Trail (ODT) process and the need to work with the Jefferson County Public Utility District (PUD) No.I on Right -of -Way acquisition. Public Works Director/County Engineer Monte Reinders stated that before Public Works can proceed with making an offer to the PUD for a land trade, they need the Board of County Commissioners' approval to move forward. After discussion, Commissioner Sullivan moved to proceed with negotiations with the PUD and property exchange. Commissioner Dean asked if there was specific language needed for the motion? County Administrator Philip Morley stated the action would be to authorize the Chair to sign authorization to proceed as outlined in the packet. Commissioner Sullivan agreed to amend his motion to include that addition. Commissioner Dean seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of October 26, 2020 CONTINUED DELIBERATION re: Planning Commission Recommendation on Final 2020 Docket of Annual Comprehensive Plan Amendments: Department of Community Development Acting Director Linda Paralez and Associate Planner Lead David Wayne Johnson were present for the continued deliberation of the Planning Commission's recommendation on the Final 2020 Docket of the Annual Comprehensive Plan Amendments. After discussion, the Commissioners agreed to table further deliberations until the Afternoon Session at 1:30 p.m. (see later in minutes) The Quarterly Elected Officials/Department Directors lunch meeting started at 12:00 p.m. with all three Commissioners present. The meeting was recessed at 1:03 p.m. and reconvened at 1:31 p.m. All three Commissioners were present for the afternoon session. CONTINUED DELIBERATION re: Planning Commission Recommendation on Final 2020 Docket of Annual Comprehensive Plan Amendments: Department of Community Development Acting Director Linda Paralez and Associate Planner Lead David Wayne Johnson were present for the continued deliberation of the Planning Commission's recommendation on the Final 2020 Docket of the Annual Comprehensive Plan Amendments. After discussion, Chair Brotherton stated that there were three items the Commissioners agreed should be on the 2020 Docket which included the Port Hadlock Sewer project, the Brinnon Wastewater project, and to narrow the scope of the marijuana producing and processing in rural residential zones. Commissioner Dean moved to extend the 2020 Docket deadline to April 30, 2020 for the Board of County Commissioners to consider and to include the Brinnon Wastewater project, Port Hadlock Sewer project and marijuana production in rural residential zones. County Administrator Philip Morley asked if the motion would include setting a February 26, 2021 deadline for the Planning Commission to finish its work on the 2020 Docket? Commissioner Dean agreed to amend her motion to include that addition. Chair Brotherton seconded the motion for discussion. After discussion, Commissioner Sullivan moved to amend the motion to remove marijuana production and processing from the 2020 Docket to improve flexibility. Commissioner Sullivan's motion failed for lack of a second. Chair Brotherton reviewed the original motion on the table and called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. County Administrator Review; upcoming Affordable housing; County Administrator to meet with housing providers Updated guidance from the Treasury; reimbursement for COVID costs. County Administrator Morley noted that by prior motion, the Board of County Commissioners delegated to him the authority to enter into subrecipient grant agreements and that now there is a need to give delegation for grant agreements. Commissioner Dean moved that the previous delegation granted to the County Administrator applies to the grant agreement, in lieu of subrecipient agreements. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Legislative update: Washington State Ferry budgetary issues, Affordable Housing Sales Tax School Superintendent: Chimacum and Port Townsend School Districts are looking to hire new Superintendents Commissioners Meeting Minutes of October 26, 2020 • Letter re: CARES Act funding extension: The Commissioners agreed not to approve signing onto a letter as requested by Clallam County • Calendar Coordination and discussion re: Growth Management Act (GMA), JeffCOM recent outage, Intergovernmental Collaborative Group (ICG) and Intergovernmental Coordinating Committee (ICC) meetings • Election: Potential civil unrest, ballots and voting NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 2:59 p.m. until the nex 0 °ulfir.,meeting or special meeting as properly noticed. .I JEFFERS COUNTY B F MMISSIONERS SEAL: , c P ,ti S f._ Greg Bro o it ATTEST: David Sul 'van, Mer. Carolyff Gallaway, CMC Kate ean, Member Deputy Clerk of the Board 4 r, Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, PE, Public Works Director/County Engineer Agenda Date: October 05, 2020 Subject: Schedule a Public Hearing for the proposed 2021-2026 Six -Year Transportation Improvement Program (TIP) October 26, 2020 Statement of Issue: Schedule a public hearing for Monday, October 26, 2020, 10:30 am for the purpose of receiving public testimony concerning adoption of the draft 2021-2026 Jefferson County Six -Year Transportation Improvement Program (TIP). Each county, by RCW 36.81.121 legislative authority, is required to hold a public hearing prior to adoption of an annual 6-year TIP. The proposed 6-year TIP will be available for public review through the Commissioners' office, Public Works office and on the County website at the same time of the first published Notice of Public Hearing. Analysis/Strategic Goals/Pros Ft Cons: The attached Notice of Public Hearing will appear twice in the Peninsula Daily News. Fiscal Impact/Cost-Benefit Analysis: The TIP is a planning document. Fiscal impact and constraints of Public Works capital projects are reviewed through the adoption of the Annual Construction Program and department budget process. Recommendation: After the briefing and development of the final draft TIP, authorize by motion to set the public hearing date for October 26 and for the Chair to sign the Notice of Public Hearing. Return the Notice to Public Works for further processing into the publication of record. Department Contact: Wendy Ctark-Getzin, PE, Transportation Planner, 360-385-9162 Date NOTICE OF PUBLIC HEARING: PROPOSED SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM Notice is hereby given that a public hearing will be held by the Jefferson County Board of Commissioners on Monday, October 26, 2020, at 10:30 AM in the Commissioners' Chambers at the County Courthouse, 1820 Jefferson Street, Port Townsend, Washington, for the purpose of receiving written and verbal testimony about the adoption of the draft Jefferson County 2021-2026 Six -Year Transportation Improvement Program (TIP). "Each county shall perpetually have available advanced plans looking to the future for not less than six years as a guide in carrying out a coordinated transportation program, RCW 36.81.121(1)." Written public comment on the program will be received up and until the public hearing mailed to Jefferson County Commissioners' Office, PO Box 1220, Port Townsend, WA 98368 or emailed to ieffbocc@.coJe11erson.wa.us. The printed program is available for viewing at the Jefferson County Public Works office, 623 Sheridan Street, Port Townsend, open 8:OOAM to 5:OOPM, the Commissioners' office, 1820 Jefferson Street, Port Townsend, open 8:30AM to 4:30PM, and on the county website at www.co.jefferson.wa.us/444/6-Yr-TIP Jefferson County ensures full compliance with Title VI of the Civil Rights Act of 1964 by prohibiting discrimination against any person on the basis of race, color, sex or national origin in the provision of benefits & services resulting from its federally assisted programs & activities. The meeting site is ADA accessible. Accommodations for people with disabilities can be arranged with advance notice by calling (360)385-9100. NOTE: Due to Covid-19, it is unknown if there will be restrictions on the Open Public Meeting Act on the date of this Hearing that will preclude public in -person attendance. Check the Jefferson County website at www-co.'efferson.wa.us for the current status and follow "Quick Links -Videos of Meetings -Streaming Live." to testify at the public hearing. Greg Brotherton, Chair Date Board of Jefferson County Commissioners 1 � jUrwl 'effbocc'ucAPAIG , From: Kris Lenke <lenkekm@gmail.com> Sent: Friday, October 23, 2020 11:46 AM To: jeffbocc Subject: Fwd: TIP Public Comment Attachments: Jefferson County Transportation Improvement Projects hearing, public comment.docx CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Forwarded message From: Kris Lenke <lenkekm@gmail.com> Date: Fri, Oct 23, 2020 at 11:38 AM Subject: TIP Public Comment To: <jeffboc@co.iefferson.wa.us> Dear Board of Jefferson County Commissioners, Please find attached a letter of support for several projects listed in the proposed six year Transportation Improvement Program. Your consideration of our requests is greatly appreciated. Respectfully Yours, Kris Lenke, President Buckhorn Range Chapter Back Country Horsemen of Washington Jefferson County Transportation Improvement Program (TIP) Hearing Public Comment The Buckhorn Range Chapter of the Back Country Horsemen of Washington support the projects in the 6 year TIP plan that further completion of the Olympic Discovery Trail and the Pacific Northwest Trail. Based out of Chimacum, the Buckhorn Range Chapter represents the horse trail riding public of Jefferson County. These five projects are: Project 19: South Discovery and 4 Corners Road ODT Link. This will connect the Milo Curry Trailhead to the Jefferson County Transit Service Center. Jefferson County has provided parking for equestrians at the Milo Curry Trailhead to serve the Larry Scott Trail. However, if going the other way, we will be crossing SR20 to get to the Transit Service Center. This presents challenges for horseback riders so the more defined this crossing is, the better. An additional option that may be considered is providing some trailer parking at the Transit Service Center, or at least allowing horse trailers to be parked there on an occasional basis (which already has been done). Project 4: Four Corners to Anderson Lake State Park ODT Connection. This is an important section for equestrians as we already have a parking area in Anderson Lake State Park and use of many trails in the Park that we have maintained over the years using RCO grants to build puncheons, bridges, and harden muddy areas. Project 22: Anderson Lake Rd to Hwy 101. This area of Pope/Rayonier lands has long been a cherished riding area for horseback riders. We look forward to the ODT being routed through this area including a non -paved trail that horseback riders can use. Project 23: South Discovery Bay Segment B. This is the area where the ODT and the Pacific Northwest Trail should branch with the PNT crossing Hwy 101. Both are considered trails open to horses. Again, crossing both SR20 and Hwy 101 present challenges and require careful planning. Project 5: Undi Road Bypass Preservation. Undi Road accesses the Bogachiel Trail in the Olympic National Forest. Once the Pacific Northwest Trail crosses the Olympics, this is the current route planned to get out to the ocean. Furthermore, the Bypass is currently used by stock trailers to access the Bogachiel Trailhead. Recently, Back Country Horsemen rebuilt the trail out of the trailhead along with the Washington Trails Association.