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RISK MANAGEMENT COMMITTEE
September 1, 2020 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. Members Vicki Kirkpatrick, Mark
McCauley and Willie Bence, and Legal Counsel Philip Hunsucker participated in the meeting remotely.
Members Philip Morley and Ruth Gordon were absent.
APPROVAL OF MINUTES
Member McCauley moved to approve the regular meeting minutes of August 4, 2020 as presented.
Member Kirkpatrick seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:35 a.m. to 10:50 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:33 a.m. until 10:48 a.m. with the Chief Civil Deputy Prosecuting
Attorney, Public Health Director, Central Services Director, Emergency Management Director, Clerk of
the Board/Risk Coordinator and Executive Assistant/Claims Administrator regarding Attorney -Client
Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
10:42 a.m.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.:
#C-08-20
Claimant:
Jarrett Smith
Damages:
$1,083.57
Allegation:
Vehicle Damage
The Committee reviewed the details of this claim. The claimant alleges that his vehicle was damaged
during roadside maintenance operations conducted by Jefferson County Public Works Road Department
personnel. The Public Works Department submitted a recommendation to approve the claim. Member
McCauley moved to approve claim #C-08-20. Member Kirkpatrick seconded the motion. The motion
Risk Management Committee Meeting Minutes — September 1, 2020 Page: 2
carried. The Executive Assistant/Claims Coordinator will prepare the necessary documents to process
payment of this claim.
Decision: Approved
Claim No.:
#C-09-20
Claimant:
Frank Fletcher
Damages:
$892.25
Allegation:
Vehicle Damage
The Committee reviewed the details of this claim. The claimant alleges that his vehicle was damaged
during road maintenance operations conducted by Jefferson County Public Works Road Department
personnel. The Public Works Department submitted a recommendation to approve the claim. Member
McCauley moved to approve claim #C-09-20. Member Kirkpatrick seconded the motion. The motion
carried. The Executive Assistant/Claims Coordinator will prepare the necessary documents to process
payment of this claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 10:55 a.m. to 11:30 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:45 a.m. until 11:20 a.m. with the Chief Civil Deputy Prosecuting
Attorney, Public Health Director, Central Services Director, Emergency Management Director, Clerk of
the Board/Risk Coordinator and Executive Assistant/Claims Administrator regarding Attorney -Client
Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
11:17 a.m.
No old business was discussed.
No new business was discussed.
OLD BUSINESS
NEW BUSINESS
NOTICE OF ADJOURNMENT
Member Kirkpatrick moved to adjourn the meeting at 11:18 a.m. until the next regular meeting or
special meeting as properly noticed. Member McCauley seconded the motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator