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Public He� Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicky Kirkpatrick, Public Health Director
Pinky Mingo, Environmental Public Health Director
DATE:
SUBJECT: Agenda Item — Amendment 1 to the Interagency Agreement with
Department of Ecology for Local Solid Waste Management Financial
Assistance 2019-JeCoEH-00046; July 1, 2019 — June 30, 2021; $90,803.20
STATEMENT OF ISSUE:
Jefferson County Public Health, Division of Environmental Public Health, requests Board approval of
Amendment 1 to the Interagency Agreement with Department of Ecology for Local Solid Waste Management
Financial Assistance, 2019-JeCoEH-00046; July 1, 2019 — June 30, 2021; $90,803.20
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This interagency agreement with the Department of Ecology provides funding for incurred costs associated
with monitoring and enforcing regulations at solid waste handling facilities and sites, as well as investigation,
education, and enforcement activities. The agreement's purpose is to provide regional solutions and
intergovernmental cooperation, to prevent or minimize environmental contamination through planning and
project implementation, and to comply with state and local solid and hazardous waste management plans and
laws. Due to impacts from Covid-19 restrictions, a number of task items are either eliminated or
scaled back. Funds from Tasks 2 and 3 in the original grant are being moved to Task 1, with
accompanying adjustment of tasks.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This interagency agreement is funded by the Department of Ecology grant at 75% ($68,102.40) which requires
a 25% Jefferson County match of $22,700.80, for a total of $90,803.20. Matching funds are sourced from solid
waste fees and the general fund.
RECOMMENDATION:
JCPH management request approval of Amendment 1 to the Interagency Agreement with the Department of
Ecology for Local Solid Waste Management Financial Assistance, 2019-JeCoEH-00046; July 1, 2019 — June 30,
2021; $90,803.20
REVIE
p Morley, Coun nistrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
DEPARTMENT OF
ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO. SWMLSWFA-2019-JeCoEH-00046
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County Environmental Health
PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of
Ecology (ECOLOGY) and Jefferson County Environmental Health (RECIPIENT) for the 2019-21 LSWFA Jefferson Co EH
- IMP (PROJECT).
Summary changes of the work to be performed and expected outcomes for each Task:
This amendment will move funds from task 2 and 3 to task 1. The total agreement budget remains the same at $90,803.20
(state share $68,102.40). New Task budgets for each Task:
• Task 1 Residential Recycling/Waste Prevention: Total budget increases by $29,850.80 from $19,783.20 to $49,634 (from
$14,837.40 to $37,225.50, state share).
-Task 2 Business Recycling/Waste Prevention: Total budget decreases by $24,517 from $41,818 to $17,301 (from
$31,363.50 to $12,975.75, state share).
-Task 3 Food Waste Prevention: Total budget decreases by $5,333.80 from $29,202 to $23,868.20 (from $21,901.50 to
$17,901.15, state share).
Due to impacts from Covid-19 restrictions a number of task items are either eliminated or scaled back.
Task 1: The remaining baseline audits for residential recycling has been altered to focus on curbside recycling education with
individual Oops tags.
Added subtasks:
* An additional audit of downtown Port Townsend recycling bins.
*Production of 24 recycling informational videos to support the County recycling education flyer.
Task 2: The Green Business Program has been removed from task 2, due to difficulties with implementation during a pandemic
and the County desire to focus funds more on residential recycling education. The budget reduction supports additional task 1
programs. An additional subtask focuses on promoting compostable and reusable materials for restaurant take out meals
throughout Jefferson County.
Task 3: The Business Food Waste Rescue program conferences has been reduced from 4 to 2 and changed to virtual
conferences to adhere to pandemic restrictions. Follow-up audits to measure school cafeteria food waste has been removed
due to pandemic restrictions. The budget reduction provides additional support for task 1 work.
Template Version 10/30/2015
State of Washington Department of Ecology Page 2 of 9
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
Project Short Description:
Original:
Jefferson County Environmental Health will spend $90,803.20 to increase the amount of material collected from businesses,
schools, and households for recycling, to reduce recycling contamination, to divert organic waste from disposal through home
composting and on -site school composting systems, and to increase the amount of surplus perishable edible food rescued to
feed people in need.
Amended:
Jefferson County Environmental Health will spend $90,803.20 to increase the amount of material collected from schools,
households and the public for recycling, to reduce recycling contamination through education, to divert organic waste from
disposal through home composting and on -site school composting systems, and to increase the amount of surplus perishable
edible food rescued to feed people in need.
CHANGES TO THE BUDGET
Funding Distribution EG200348
Funding Title: 2019-21 Jefferson County EH - IMP
Funding Type: Grant
Funding Effective Date: 07/01/2019
Funding Source:
Title:
Type:
Funding Source %:
Description:
Approved Indirect Costs Rate
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Funding Expiration Date: 06/30/2021
Model Toxics Control Operating Account (MTCOA)
State
100%
Local Solid Waste Financial Assistance
Approved State Indirect: 30%
25%
No
No
Is this Funding Distribution used to match a federal grant? No
2019-21 Jefferson County EH - IMP
Task Total
Residential Recycling/Waste Prevention
$ 49,634.00
Business Recycling/Waste Prevention
$ 17,301.00
Template Version 10/30/2015
State of Washington Department of Ecology Page 3 of 9
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
Food Waste Prevention $ 23,868.20
Total: $ 90,803.20
CHANGES TO SCOPE OF WORK
Task Number: 1 Task Cost: $49,634.00
Task Title: Residential Recycling/Waste Prevention
Task Description:
Activity: Recycling Contamination Reduction Campaign
Recipient will conduct baseline audits
• At three (3) drop box recycling collection sites to determine the weight, the percentage, and the primary types of recycling
contamination. Surveys at these sites will determine site user knowledge.
• In two (2) neighborhoods of their curbside residential recycling bin. At least 34 households will be audited in each
neighborhood. The number of incorrect items or incorrectly prepared items in the bins will be logged and the bins will be tagged
to educate the homeowner how to recycle right.
Recipient will
• Audit two (2) additional neighborhoods, 50 houses in each.
• Place Oops tags on doors to educate homeowners.
• Design and conduct an anti -contamination education and outreach campaign based on the findings of the baseline drop box
and curbside recycling bin audits. Recipient anticipates the anti -contamination campaign will include 10 community
presentations, local advertising, and the design and distribution of new recycling flyers.
• Conduct a survey of county residents as to their knowledge of what is recyclable.
• Conduct follow-up recycling drop box audits and site user surveys to determine the effectiveness of the education and
outreach campaign. The recycling contamination found at each drop box site will be weighed and compared to the weight of
the recycling contamination found in the initial audits. This data will be used to estimate the total tons of contamination reduced
at the drop box recycling sites audited under this Task.
• Conduct pre and post audits of downtown recycling bins to determine appropriate signage to help tourists and residents to
recycle right.
Activity: Informational videos for recycling flyer
Recipient will
• Create 24 informational videos for each element on the recycling flyer to be posted on the county web page.
Activity: Event Recycling
Recipient will
• Loan existing recycling stations for use at seven (7) events and collect data on the total number of tons collected for
recycling at each event.
Activity: Home Composting
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
Page 4 of 9
Recipient will
• Conduct eight (8) home composting workshops online or in person as required. At least 200 households are expected to
attend the workshops. Compost bins are not paid for by LSWFA.
• Conduct post -workshop surveys to determine the number of households that have started composting at home and
estimate the amount of organic waste diverted from disposal based on the survey results.
For all activity listed under this task, costs approved by Ecology include:
• RECIPIENT staff time to perform work.
• Other costs approved in writing by Ecology but not listed in this agreement, including but not limited to: supplies, staff
training and education and out reach material.
Costs not reimbursable under this task include:
• Home composting bins.
• New event recycling stations.
Task Goal Statement:
The goals of this task are to:
• Reduce contamination of the materials collected curbside and at dropbox sites for recycling to improve their marketability and
to reduce program costs.
• Increase the amount of material collected for recycling at community events.
• Divert organic waste from the landfill by increasing the number of households that compost at home.
Task Expected Outcome:
The RECIPIENT expects to achieve the following outcomes:
• Reduce contamination at recycling dropbox sites by 60 tons.
• Collect 6 tons intended for recycling at community events.
• Divert 182 tons of organic waste from disposal by increasing the number of households that compost at home.
• Reduce the number of incorrect or incorrectly prepared items in curbside recycling bins by 25%.
Recipient Task Coordinator: Laura Tucker
Deliverables
Number
Description
Due Date
1.1
Work as defined in the Scope of Work for this Agreement is
implemented.
06/30/2021
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $17,301.00
Task Title: Business Recycling/Waste Prevention
Template Version 10/30/2015
State of Washington Department of Ecology Page 5 of 9
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH -IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
Task Description:
Activity: Supporting Businesses in Greener Business Practices
Recipient will:
Serve as co -lead of team to find and implement take out and disposable materials that can be composted in existing
systems; measurements of previously -ordered disposable materials can be made; post -measurement: materials diverted to
composting or convert to reusable materials. Outreach will include businesses that serve both large and small numbers of
customers.
Activity: School Recycling
Recipient will:
• Conduct 20 classroom presentations on recycling across three school districts focusing on what's recyclable and on how to
recycle right to reduce contamination. A survey will be sent home to families prior to the classroom presentations to assess their
knowledge of these topics. The results of these anonymous surveys will be used to customize the classroom presentations to
address specific knowledge gaps and to inform the design of the RECIPIENT's overall campaign to reduce recycling
contamination.
• Conduct pre -and post -presentation assessments of students' knowledge of how to recycle right to measure the effectiveness
of the presentations and how they could be improved.
Costs approved by ECOLOGY:
• RECIPIENT staff time to perform work under this Task.
-Other costs approved in writing by Ecology but not listed in this agreement, including but not limited to: supplies, staff training
and education and out reach material.
Task Goal Statement:
The goals of this task are to:
• Educate K-12 students and their families on what's recyclable and how to recycle right to increase the amount of material
collected for recycling and to reduce recycling contamination.
Task Expected Outcome:
RECIPIENT expects to achieve the following outcomes by June 30, 2021:
-Reduce non -biodegradable takeout containers by 50% at participating businesses.
RECIPIENT expects to achieve the following outputs by June 30, 2021:
• Conduct 20 classroom presentations on what's recyclable and how to recycle right.
* Provide at least 20 of businesses with biodegradable/reuseable containers to help reduce overall disposal takeout container
use by 50%.
Recipient Task Coordinator: Laura Tucker
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
Deliverables
Page 6 of 9
Number
Description
Due Date
2.1
Work as defined in the Scope of Work for this Agreement is
implemented.
06/30/2021
CHANGES TO SCOPE OF WORK
Task Number: 3 Task Cost: $23,868.20
Task Title: Food Waste Prevention
Task Description:
Activity: School Food Rescue and Composting
Recipient will:
• Conduct audits of the cafeteria waste at one school in three different school districts in Jefferson County to gather baseline
data on the amount of edible and inedible food collected for disposal. These initial audits will be completed by March, 2020.
• Provide technical assistance to staff and student leaders at participating schools to implement a food rescue program for
surplus edible food and an on -site composting program for inedible food scraps. Curriculum will also be provided to teachers
with lessons on reducing wasted food.
Activity: Business Food Rescue
Recipient will:
• Organize, facilitate and host two on-line conferences for up to 30 stakeholders to identify barriers to rescuing surplus
nutrient -dense edible food to feed people in need and to develop a plan for overcoming those barriers. Stakeholders will
include organizations that generate surplus edible food including schools, hospitals, restaurants, caterers, grocery stores, and
farmers; organizations that are looking for more nutrient -dense surplus edible food to distribute to people in need such as food
banks and community meal programs; and regulatory agencies responsible for ensuring donated food is collected and
distributed safely.
• Prepare a report on the conference findings and provide technical assistance to interested stakeholders to implement the
solutions identified at the conferences.
• Collect and report data on the amount of food rescued from the increased donations that result from the work done under
this Task.
Costs approved by ECOLOGY:
• RECIPIENT staff time to perform work under this Task.
• Other costs approved in writing by Ecology but not listed in this agreement, including but not limited to: supplies, staff training
and education and out reach material.
Task Goal Statement:
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH -IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
The goals of this task are to increase the amount of surplus edible food donated to feed people in need and to reduce the
amount of organic waste diverted from disposal in Jefferson County.
Page 7 of 9
Task Expected Outcome:
RECIPIENT expects to achieve the following outcomes:
• Rescue 30 tons of surplus edible food to feed people in need.
• Divert 4 tons of school organic waste from disposal through school composting systems.
• Prepare and distribute a report on the findings of the food rescue conferences to identify ways to increase the amount of
surplus edible food donated to feed people in need as allowed with COVID-19 restrictions..
Recipient Task Coordinator: Laura Tucker
Deliverables
Number
Description
Due Date
3.1
Work as defined in the Scope of Work for this Agreement is
implemented.
06/30/2021
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
Fundine Distribution Summary
Recipient / Ecology Share
Page 8 of 9
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
2019-21 Jefferson County EH -
IMP
25 %
$ 22,700.80
$ 68,102.40
$ 90,803.20
Total
$ 22,700.80
$ 68,102.40
$ 90,803.20
Template Version 10/30/2015
State of Washington Department of Ecology
Jefferson County Environmental Health
2019-21 LSWFA Jefferson Co EH - IMP Project
Agreement No. SWMLSWFA-2019-JeCoEH-00046
AUTHORIZING SIGNATURES
Page 9 of 9
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 04/01/2020.
IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in
each and every particular and have thus set their hands hereunto.
Washington State
Department of Ecology
By:
Laurie Davies
Solid Waste Management
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
Date
Jefferson County Environmental Health
By:
Greg Brotherton Date
Member, Board of County Commissioners,
District 3
Approved as to form only:
( = C. / dzl,znn2_ YMA010
Philip Hunsucker, Chief Civil Deputy Date
Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office