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1 DRAFT
MINUTES
Jefferson County Board of Commissioners
Regular Meeting — Monday, October 5, 2020, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time. Chair Brotherton announced that the COVID-19 Weekly Update has been
cancelled today.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: Proposed 2021-2026 Draft Six -Year Transportation Improvement
Program (TIP); Hearing Scheduled for Monday, October 26, 2020 at 10:30 a.m. in the
Commissioners Chambers, Jefferson County Courthouse, Port Townsend, WA
2. AGREEMENT, Change Order No. 1 re: Resurface and Restore Center Road, MP 14.61—MP
15.01 Project No. 18020500, County Road No. 931507; Additional Amount of $25,625.14 for a
Project Total of $524,139.09; Jefferson County Public Works; Nordland Construction NW, Inc.
3. MINUTES re: Regular Meeting of September 28, 2020
4. ADVISORY BOARD APPOINTMENT re: Jefferson County Rural Library District Board of
Trustees; To Serve an Unexpired Term, Expiring April 2024; Raj Rakhra
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
• Comment regarding timber clearing at the Pleasant Harbor Master Planned Resort (MPR).
• Comment regarding zoning in rural residential areas.
• Comment regarding the Pleasant Harbor MPR.
• Comment regarding local tiny homes.
• Comment regarding homeless housing at the Jefferson County Fairgrounds.
• Comment regarding upcoming hearing on the Comprehensive Plan Docket.
• Comment regarding local tiny homes.
• Comment regarding local tiny homes.
• Comment regarding COVID-19 statistics.
The Commissioners and County Administrator addressed comments and concerns raised during the
Public Comment Period.
Commissioners Meeting Minutes of October 5, 2020
PROCLAMATION re: Proclaiming the Week of October 4-,-2020 as Mental Health
Awareness Week: National Alliance on Mental Illness (NAMI) Interim President Val Phimister, NAMI
Member Patrick Johnson and Recovery Cafd Coordinator Brian Richardson briefed the Board on the
importance of addressing mental health challenges in the community. Interim President Phimister
announced that long-time member and past President Darlene Grunke had passed away in July, 2020.
After all three Commissioners read aloud the proclamation, Commissioner Sullivan moved to adopt a
PROCLAMATION re: Proclaiming the Week of October 4, 2020 as Mental Health Awareness Week.
Commissioner Dean seconded the motion which carried by a unanimous vote.
WEEKLY UPDATE re: COVID-19: The update for this week has been cancelled and
will resume on October 12, 2020.
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended and reviewed their meeting schedules.
HEARING re: 2020 Third Quarter Budget Appropriations/Extensions; Various
County Departments: Central Services Director Mark McCauley explained the various budget
appropriations and extensions requested.
Chair Brotherton called the public hearing to order. Hearing no testimony, he closed the hearing.
Commissioner Dean moved to approve RESOLUTION NO.64-20 re: 2020 Third Quarter Budget
Appropriations/Extensions; Various County Departments. Commissioner Sullivan seconded the motion
which carried by a unanimous vote.
The meeting was recessed at 10:45 a.m. and reconvened at 10:56 a.m. with all three
Commissioners present.
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners
reviewed their meeting schedules. Chair Brotherton announced an upcoming Salish Behavioral Health
Organization -sponsored event.
DISCUSSION re: Approval of Award Recommendations of the Joint Oversight
Board (JOB) — 2021 Affordable Housing and Homeless Housing Assistance Funds: Affordable
Housing Task Force Facilitator Lizanne Coker and Task Force Member Peggy Webster briefed the
Board on the funding recommendation of the Joint Oversight Board (JOB). County Administrator Philip
Morley explained that while the JOB had made funding allocation recommendations, he worked with
Central Services Director Mark McCauley to determine if the projected would be funded by Fund 148 or
Fund 149. He explained those calculations to the Board as follows:
_
t4gt
Dove House — Emergency
$73,691
$73,691
$73,691
Fully
temporary shelter for victims of
funded
domestic violence
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Commissioners Meeting Minutes of October 5, 2020
Habitat for Humanity — Repair
$40,000
$20,000
$20,000
Partially
4 homes for 30% of income of
funded
resident
Bayside Housing — Providing
$75,000
$75,000
$75,000
Fully
rental subsidy (the difference
funded
between the lease rate and 30%
of income of resident
OlyCAP — Haines Street
$40,000
$40,000
$209000
$20,000
Fully
Cottages continuous housing for
funded
12 months
OlyCAP — Emergency Shelter
$200,000
$200,000
$200,000
Fully
funded
Bayside Housing —
$100,000
$0
Not
Rehabilitation of Cherry Street
funded
building
TOTALS:
$528,691
$408,691
$115,000
$293,691
Funding from Projected
$115,000
$290,000
Revenue
Funding from Fund Balance
$3,691
After review, Commissioner Sullivan made a motion to approve the grant award recommendations of
the Joint Oversight Board for expenditure in 2021, with allocations from Fund 148 and Fund 149 as
shown in Table 1 of the Agenda Request, and to direct staff to prepare grant contracts for subsequent
approval by the County Commissioners. Commissioner Dean seconded the motion. After further
discussion, Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote.
Commissioner Dean noted that Jefferson County has an option to increase REET revenues for affordable
housing, which is something San Juan County has already opted into.
The meeting was recessed at 11:43 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Draft 2021-2026 Six -Year Transportation Improvement Program (TIP): Public Works
Transportation Planner Wendy Clark-Getzin briefed the Board on the Six -Year TIP, the Bridge
Conditions Report and the 2021 Annual Construction Program Development Federal Lands
Access Program (FLAP) projects. She also explained how the County's website has an
interactive map on County road projects which is tied to our GIS system. Public Works
Director/County Engineer Monte Reinders and Engineering Services Manager/Assistant Public
Works Director Eric Kuzma were also present and answered questions posed by the Board.
Review of afternoon agenda items
Coronavirus Relief Funds (CRF); update
Commissioners Meeting Minutes of October 5, 2020 rL- )N rR\ A F T
• Upcoming Special Meeting of the Intergovernmental Collaborative Group on October 27, 2020
at 5:00 p.m.
• Pleasant Harbor Master Planned Resort; anticipating an update from the Department of
Community Development on that and other permit questions
• Mid -Biennium budget requests; upcoming discussions
• Jefferson County Fairgrounds; support needed
• Incoming County Commissioner District 2 candidate; information briefing held last week
• Planning for incoming Commissioner
• County Administrator evaluation; upcoming
• Washington State Ferry; scheduling an upcoming briefing regarding ferry budget status
• Jefferson/Clallam EDC; legislative alliance
• Miscellaneous items
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 3:35 p.m.
until the next regular meeting or special meeting as properly noticed.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Greg Brotherton, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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