HomeMy WebLinkAbout101920_ca04 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator ../ dvIA- ,
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FROM: Mark McCauley, Central Services rector
DATE: October 19,2020
SUBJECT: Request for Board of County Commissioners approval of Commerce
Shelter Services Sub-grant with Bayside Housing and Services
STATEMENT OF ISSUE: The Washington State Department of Commerce(Commerce)has awarded
Jefferson County a grant in the amount of$169,085 for the purpose of developing equitable and creative
approaches to develop and expand shelter programs and bring unsheltered people inside with the
goal of exiting participants to permanent and positive outcomes quickly. Jefferson County must
award a sub-grant to a qualified provider in order to meet the intent of the Commerce grant.
ANALYSIS: The attached proposed Sub-grant Agreement with Bayside Housing and Services will
enable the County to meet its grant obligations to Commerce while providing much needed shelter
facilities and services to those in the county needing such services.
FISCAL IMPACT: This request is budget neutral: expenses will not exceed funds available under the
Commerce grant agreement($169,085).
RECOMMENDATION: That the Board of County Commissioners approve the attached proposed
sub-grant agreement with Bayside Housing and Services for developing equitable and creative
approaches to develop and expand shelter programs and bring unsheltered people inside with the
goal of exiting participants to permanent and positive outcomes quickly.
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DEPARTMENT OF COMMERCE SHELTER PROGRAM SUB-GRANTEE AGREEMENT
This Department of Commerce Shelter Program Sub-grantee Agreement ("Agreement") is by and
between Jefferson County, a Washington political subdivision ("County") and Bayside Housing and
Services (UBI Number 603 435 297, "Bayside" or"Sub-grantee").
WHEREAS,the Washington State Department of Commerce ("Commerce")has allocated to
the County state grant funding for the limited purposes identified in the Agreement, Attachment A,
Scope of Work and the_Commerce grant agreement, Contract Number 21-4610C-106, identified as
Attachment B, both of which are attached hereto and incorporated herein by this reference;
WHEREAS, Commerce and the County wish to provide shelter for those who need it;
WHEREAS, funds provided in the above referenced grant are provided for that purpose;
WHEREAS,Bayside has the capability and experience necessary to provide such shelter;and,
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, and the terms and conditions set forth below, the parties agree as follows:
1. Effective Date and Term. This Agreement shall commence on when last executed
by the parties and remain in effect until June 30, 2023,unless terminated by the County in writing.
Eligible expenses incurred prior to contract execution but not prior to August 1, 2020 are hereby
ratified.
2. Sub-grantee's Use of Grant Funds. The Sub-grantee shall ensure that the any funds
expended are eligible in accordance with the terms of the grant, to include the grant Scope of
Work.
3. Termination. The County may terminate this Agreement, for convenience or
otherwise and for no consideration or damages, upon prior notice to the Sub-grantee.
4. Independent Sub-grantee. Each party under this Agreement shall be for all
purposes an independent Sub-grantee. Nothing contained herein will be deemed to create an
association, a partnership, a joint venture, or a relationship of principal and agent, or employer
and employee between the parties. The Sub-grantee shall not be, or be deemed to be, or act or
purport to act, as an employee, agent, or representative of the County for any purpose.
5. Indemnification. The Sub-grantee agrees to defend, indemnify and hold the
County, its officers, officials, employees, agents and volunteers harmless from and against any
and all claims, injuries, damages, losses or expenses including without limitation personal injury,
bodily injury, sickness, disease, or death, or damage to or destruction of property, which are
alleged or proven to be caused in whole or in part by an act or omission of the Sub-grantee, its
officers, directors, employees, and/or agents relating to the Sub-grantees' performance or failure
to perform under this Agreement. The section shall survive the expiration or termination of this
Agreement.
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6. Insurance. Prior to commencing work, the Sub-grantee shall obtain at its own cost
and expense the following insurance coverage specified below and shall keep such coverage in
force during the terms of the Agreement.
Commercial General Liability. Insurance in an amount not less than a single limit of
$1,000,000 per occurrence and an aggregate of not less than two (2)times the occurrence amount
($2,000,000.00 minimum) for bodily injury, including death and property damage, unless a
greater amount is specified in the contract specifications.
The commercial general liability insurance coverage shall contain no limitations on the scope of
the protection provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual/Commercial Liability — including coverage for products
and completed operations;
d. Premises — Operations Liability (M&C);
e. Blanket Contractual Liability.
The County shall be named as an"additional named insured" under all insurance policies required
by this Agreement, except Professional Liability Insurance when not allowed by the insurer, and
shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior
written notice to the County.
Such insurance coverage shall be evidenced by one of the following methods: (a) Certificate of
Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
The Sub-grantee shall furnish the County with properly executed certificates of insurance that, at
a minimum, shall include: (a) The limits of overage; (b) The project name to which it applies; (c)
The certificate holder as Jefferson County, Washington and its elected officials, officers, and
employees with the address of Jefferson County Risk Management, P.O. Box 1220, Port
Townsend, WA 98368, and, (d) A statement that the insurance policy shall not be canceled or
allowed to expire except on thirty (30) days prior written notice to the County. If the proof of
insurance or certificate indicating the County is an "additional insured" to a policy obtained by
the Consultant refers to an endorsement(by number or name) but does not provide the full text of
that endorsement, then it shall be the obligation of the Consultant to obtain the full text of that
endorsement and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15) days of execution of this Agreement.
Failure of the Sub-grantee to take out or maintain any required insurance shall not relieve the Sub-
grantee from any liability under this Agreement,nor shall the insurance requirements be construed
to conflict with or otherwise limit the obligations concerning indemnification of the County.
The Sub-grantee's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties that
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the insurance policies, with the exception of Professional Liability Insurance, so affected shall
protect all the parties and shall be primary coverage for all losses covered by the above described
insurance.
Insurance companies issuing the Sub-grantee's insurance policy or policies shall have no recourse
against the County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of insurance policy.
All deductibles in the Sub-grantee's insurance policies shall be assumed by and be at the sole risk
of the Sub-grantee.
Any deductibles or self-insured retention shall be declared to and approved by the County prior
to the approval of this Agreement by the County. At the option of the County, the insurer shall
reduce or eliminate deductibles or self-insured retention, or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
Any judgments for which the County may be liable, in excess of insured amounts required by this
Agreement, or any portion thereof, may be withheld from payment due, or to become due, to the
Sub-grantee until the Sub-grantee shall furnish additional security covering such judgment as may
be determined by the County.
Any coverage for third party liability claims provided to the County by a "Risk Pool" created
pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy the
Sub-grantee shall provide to comply with this Agreement.
The County may, upon the Sub-grantee's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to the Sub-
grantee.
The Sub-grantee shall provide a copy of all insurance policies specified in this Agreement.
Written notice of cancellation or change in the Sub-grantee's insurance required by this
Agreement shall reference the project name and agreement number and shall be mailed to the
County at the following address: Jefferson County Risk Management, P.O. Box 1220, Port
Townsend, WA 98368.
The Sub-grantee's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and appointed
officers, officials, employees, and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect coverage
provided to the County, its officers, officials, employees, or agents.
The Sub-grantee's insurance shall apply separately to each insured against whom claim is made
or suit is brought, except with respect to the limits of the insurer's liability.
The Sub-grantee shall include all Sub-Sub-grantees as insured under its insurance policies or shall
furnish separate certificates and endorsements for each Sub-Sub-grantee. All insurance coverage
for Sub-Sub-grantees shall be subject to all the requirements stated in this Agreement.
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The insurance limits mandated for any insurance coverage required by this Agreement are not
intended to be an indication of exposure nor are they limitations on indemnification.
The Sub-grantee shall maintain all required insurance policies in force from the time services
commence until services are completed. Certificates, insurance policies, and endorsements
expiring before completion of services shall be promptly replaced. All the insurance policies
required by this Agreement shall provide that thirty (30) days prior to cancellation, suspension,
reduction or material change in the policy, notice of same shall be given to the County Risk
Manager by registered mail, return receipt requested.
The Sub-grantee shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the exception that
excess and umbrella coverage used to meet the requirements for limits of liability or gaps in
coverage need not be placed with insurers or re-insurers licensed in the State of Washington.
The County reserves the right to request additional insurance on an individual basis for extra
hazardous contracts and specific service agreements.
7. Worker's Compensation (Industrial Insurance.
If and only if the Consultant employs any person(s) in the status of employee or employees
separate from or in addition to any equity owners, sole proprietor, partners, owners or
shareholders of the Consultant, the Sub-grantee shall maintain workers' compensation insurance
at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide
evidence of coverage to Jefferson County Risk Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with limits
meeting all applicable state and federal laws.
This coverage shall extend to any Sub-Sub-grantee that does not have their own worker's
compensation and employer's liability insurance.
The Sub-grantee expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit act, or
other employee benefit act of any jurisdiction which would otherwise be applicable in the case
of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and fees
shall be recoverable from the Sub-grantee.
8. Compliance with Laws. Guidelines. The Sub-grantee shall comply with all federal,
state, and local laws and all requirements (including certifications and audits), to the extent
applicable, when seeking Reimbursement.
9. Maintenance and Audit of Records. The Sub-grantee shall maintain records,books,
documents, and other materials relevant to its performance under this Agreement. These records
shall be subject to inspection, review and audit by the County or its designee, the Washington
State Auditor's Office. If it is determined during the course of the audit that the Sub-grantee was
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reimbursed for unallowable costs under this Agreement or any,the Sub-grantee agrees to promptly
reimburse the County for such payments upon request.
10. Notices. Any notice desired or required to be given hereunder shall be in writing,
and shall be deemed received five(5)days after deposit with the U.S. Postal Service,postage fully
prepaid, certified mail, return receipt requested, and addressed to the party to which it is intended
at its last known address, or to such other person or address as either party shall designate to the
other from time to time in writing forwarded in like manner:
Sub-grantee
Greer Gates
Bayside Housing and Services
P.O. Box 927
Port Hadlock, WA 98339
Jefferson County
Mark McCauley, Central Services Director
Jefferson County Courthouse
1820 Jefferson Street
Port Townsend, WA 98368
11. Improper Influence. Each party warrants that it did not and will not employ, retain, or
contract with any person or entity on a contingent compensation basis for the purpose of seeking,
obtaining, maintaining, or extending this Agreement. Each party agrees, warrants, and represents
that no gratuity whatsoever has been or will offered or conferred with a view towards obtaining,
maintaining, or extending this Agreement.
12. Conflict of Interest. The elected and appointed officials and employees of the parties
shall not have any personal interest, direct or indirect, which gives rise to a conflict of interest.
13. Time. Time is of the essence in this Agreement.
14. Survival. The provisions of this Agreement that by their sense and purpose should
survive expiration or termination of this Agreement shall so survive. Those provisions include
without limitation Indemnification and Maintenance and Audit of Records.
15. Amendment. No amendment or modification to this Agreement will be effective
without the prior written consent of the authorized representatives of the parties.
16. Governing Law; Venue. This Agreement will be governed in all respects by the laws
of Washington state, both as to interpretation and performance, without regard to conflicts of law
or choice of law provisions. Any action arising out of or in connection with this Agreement may
be instituted and maintained only in a court of competent jurisdiction in Jefferson County,
Washington or as provided by RCW 36.01.050.
17. Non-Waiver. No failure on the part of the County to exercise, and no delay in
exercising, any right hereunder shall operate as a wavier thereof; nor shall any single or partial
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exercise by the County of any right hereunder preclude any other or further exercise thereof or the
exercise of any other right. The remedies herein provided are cumulative and not exclusive of any
remedy available to the County at law or in equity.
18. Binding Effect.This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors.
19. Assignment. Neither party shall assign or transfer any of its interests in or obligations
under this Agreement without the prior written consent of the other party.
20. Entire Agreement. This Agreement constitutes the entire agreement between the
County and the Sub-grantee for the use of funds received under this Agreement and it supersedes
all prior or contemporaneous communications and proposals, whether electronic, oral, or written
between the parties with respect to this Agreement.
21. No Third Party Beneficiaries. Nothing herein shall or be deemed to create or confer
any right, action, or benefit in, to, or on the part of any person or entity that is not a party to this
Agreement. This provision shall not limit any obligation which either party has to the Washington
State Department of Commerce of these grant funds, including the obligation to provide access to
records and cooperate with audits as provided in this Agreement.
22. Severability. In the event that one or more provisions of this Agreement shall be determined
to be invalid by any court of competent jurisdiction or agency having jurisdiction thereof,the remainder
of this Agreement shall remain in full force and effect and the invalid provisions shall be deemed
deleted.
23. Counterparts. This Agreement may be executed in counterparts, any of which shall be
deemed an original but all of which together shall constitute one and the same instrument.
24. Authorization. Each party warrants to the other party, that the person executing this
Agreement on its behalf has the full power and authority to do so.
25. Public Records Act.Notwithstanding any provisions of this Agreement to the contrary,
to the extent any record, including any electronic, audio, paper or other media, is required to be
kept or indexed as a public record in accordance with the Washington Public Records Act,Chapter
42.56 RCW (as may be amended), the Sub-grantee agrees to maintain all records constituting
public records and to produce or assist the County in producing such records, within the time
frames and parameters set forth in state law. The Sub-grantee also agrees that upon receipt of any
written public record request, Sub-grantee shall, within two business days, notify the County by
providing a copy of the request per the notice provisions of this Agreement.
(SIGNATURES APPEAR ON THE NEXT PAGE)
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(SIGNATURES APPEAR ON THE NEXT PAGE)
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IN WITNESS WHEREOF, this Agreement is executed and shall become effective as of the last date
signed below.
BOARD OF COUNTY COMMISSIONERS BAYSIDE HOUSING AND SERVICES
JEFFERSON COUNTY,WASHINGTON
By:
Name: DATE
By:
Greg Brotherton,Chair DATE
By:
David Sullivan,Commissioner DATE
By:
Kate Dean,Commissioner DATE
SEAL:
ATTEST:
Carolyn Galloway DATE
Deputy Clerk of the Board
Approved as to form only:
C j/4
4E6Ago_
Philip C.Hunsucker D T
Chief Civil Deputy Prosecuting Attorney
ATTACHMENT A
SCOPE OF WORK
The Board of County Commissioners is directing up to $169,085 to reimburse Bayside Housing and
Services ("Sub-grantee") costs and expenditures related to developing equitable and creative
approaches to develop and expand shelter programs and bring unsheltered people inside with the goal
of exiting participants to permanent and positive outcomes quickly.
These funds are available until June 30, 2023.
The Sub-grantee will be responsible for providing documentation and other proof of payment of
eligible costs directly related to developing equitable and creative approaches to develop and expand
shelter programs and bring unsheltered people inside with the goal of exiting participants to permanent
and positive outcomes quickly.
Eligible Costs and Expenditures
Costs eligible for reimbursement under this sub-grant are those related to the facilities and services
enumerated in Attachment A—Scope of Work of the Commerce grant agreement at Attachment B.
Funds are available to reimburse eligible costs incurred between August 1, 2020 through June
30, 2023.
The Sub-grantee MAY NOT use the funding for the following activities:
• Any expense that would not be considered an eligible business expense by IRS rules.
• Political contributions.
• Bonuses to owners or employees.
• Charitable contributions
• Gifts or parties
• Draw or salary to owner that exceeded the amount that they were paid on a weekly or
monthly basis for the same period in 2019.
• Pay down or pay off debt by more than required in underlying debt instrument.
Program Funding and Award Amount
The County shall make$169,085 available to the Sub-grantee.The Sub-grantee will use these funds
to reimburse eligible costs and expenditures related to developing equitable and creative approaches
to develop and expand shelter programs and bring unsheltered people inside with the goal of exiting
participants to permanent and positive outcomes quickly.
ArrIviiiittir-okir 3
Washington State
Department of
"410), Commerce
Interagency Agreement with
Jefferson County
through
Community Services and Housing Division
Housing Assistance Unit
Shelter Program Grant
Start date: August 1, 2020
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority 1
2. Contract Management 1
3. Compensation 1
4. Billing Procedures and Payment 1
5. Historical or Cultural Artifacts 1
6. Insurance 2
7. Ownership 2
8. Subcontractor Data Collection 3
9. Order of Precedence 3
General Terms and Conditions
1. Definitions 4
2. All Writings Contained Herein 4
3. Amendments 4
4. Assignment 4
5. Confidentiality and Safeguarding of Information 4
6. Copyright 5
7. Disputes 5
8. Governing Law and Venue 5
9. Indemnification 6
10. Licensing, Accreditation and Registration 6
11. Prevailing Wage 6
12. Recapture 6
13. Records Maintenance 6
14. Savings 6
15. Severability 6
16. Subcontracting 6
17. Survival 7
18. Termination for Cause 7
19. Termination for Convenience 7
20. Termination Procedures 7
21. Treatment of Assets 8
22. Waiver 8
Attachment A, Scope of Work
Attachment B, Budget
ii
FACE SHEET
Contract Number:21-4610C-106
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Shelter Program Grant
1.Contractor 2.Contractor Doing Business As(optional)
Jefferson County
1820 Jefferson St.
Port Townsend,WA 98368
3.Contractor Representative 4.COMMERCE Representative
Lizanne Coker Jessica Simon P.O. Box 42525
360-385-2739 Grant Manager 1011 Plum Street SE
Shelter4jc@outlook.com 360-972-4143 Olympia,WA 98504-2525
Jessica.simon@commerce.wa.gov
5.Contract Amount 6.Funding Source 7.Start Date 8.End Date
$169,085 Federal: ❑ State: ® Other: ❑ N/A: ❑ August 1,2020 June 30,2023
9.Federal Funds(as applicable) Federal Agency: CFDA Number
N/A N/A N/A
10.Tax ID# 11.SWV# 12.UBI# 13. DUNS#
XXXXXXXXXXXXXX 0002430-28 161-001-169 N/A
14.Contract Purpose
The Shelter Program Grant funds equitable and creative approaches to develop or expand shelter programs and bring unsheltered
people inside with the goal of exiting participants to permanent and positive outcomes quickly.
15.Signing Statement
COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference:Attachment"A"—Scope of Work,Attachment"B"—Budget and Shelter Program Grant
Guidelines.
FOR CONTRACTOR FOR COMMERCE
Printed Name,title Diane Klontz,Assistant Director
Community Services and Housing Division
Signature
Date
Date APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 08/22/2019.
APPROVAL ON FILE.
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for
all communications and billings regarding the performance of this Contract.
a. The Representative for COMMERCE and their contact information are identified on the Face
Sheet of this Contract.
b. The Representative for the Contractor and their contact information are identified on the Face
Sheet of this Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed the Contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contract as
set forth in the Scope of Work (Attachment A).
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE.
When requesting reimbursement for expenditures made, Contractor shall submit all Invoice Vouchers
and any required documentation electronically through COMMERCE's Grants Management System
(CMS), which is available through the Secure Access Washington (SAW) portal.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition
of this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subcontractors.
5. HISTORICAL OR CULTURAL ARTIFACTS
Prior to approval and disbursement of any funds awarded under this Contract, Contractor shall
complete the requirements of Governor's Executive Order 05-05,where applicable, or Contractor shall
complete a review under Section 106 of the National Historic Preservation Act, if applicable. Contractor
agrees that the Contractor is legally and financially responsible for compliance with all laws,regulations,
and agreements related to the preservation of historical or cultural resources and agrees to hold
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 1
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
harmless COMMERCE and the state of Washington in relation to any claim related to such historical
or cultural resources s discovered, disturbed, or damaged as a result of the project funded by this
Contract.
In addition to the requirements set forth in this Contract,Contractor shall,in accordance with Governor's
Executive Order 05-05, coordinate with Commerce and the Washington State Department of
Archaeology and Historic Preservation ("DAHP"), including any recommended consultation with any
affected tribe(s), during Project design and prior to construction to determine the existence of any tribal
cultural resources affected by Project. Contractor agrees to avoid, minimize, or mitigate impacts to the
cultural resource as a continuing prerequisite to receipt of funds under this Contract.
The Contractor agrees that, unless the Contractor is proceeding under an approved historical and
cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are
discovered during construction, the Contractor shall immediately stop construction and notify the local
historical preservation officer and the state's historical preservation officer at DAHP,and the Commerce
Representative identified on the Face Sheet. If human remains are uncovered, the Contractor shall
report the presence and location of the remains to the coroner and local enforcement immediately,then
contact DAHP and the concerned tribe's cultural staff or committee.
The Contractor shall require this provision to be contained in all subcontracts for work or services
related to the Scope of Work attached hereto.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources;
RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48
regarding Archaeological Excavation and Removal Permits.
Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute
for completion of Governor's Executive Order 05-05.
In the event that the Contractor finds it necessary to amend the Scope of Work the Contractor may be
required to re-comply with Governor's Executive Order 05-05 or Section 106 of the National Historic
Preservation Act.
6. INSURANCE
Local Government Self-Insured/Liability Pool or Self-Insured Risk Management Program
Contractor shall provide annually to COMMERCE a summary of coverages and a letter of self-
insurance, evidencing continued coverage under Contractor's self-insured/liability pool or self-insured
risk management program. Such annual summary of coverage and letter of self-insurance will be
provided on the anniversary of the start date of this Agreement.
7. OWNERSHIP
If any of the funds granted under this Contract are used for property acquisition and or capital
improvements, the Contractor agrees and will ensure that the real property or properties will solely be
used to provide emergency housing for low-income households as defined under RCW 43.185A.010
(6), except during State of Emergency related to the COVID-19 outbreak described in the
Proclamation by the Governor, 20-05 or similar states of emergency. Use of funds under this Contract
are subject to the requirements of 2020 ESSB 6168 (Chapter 357, Laws of 2020), Section 127,
subsection (85).
If a housing provider organization other than the Contractor will own the property, all amounts used
for property acquisitions and or capital improvements shall be evidenced by promissory notes, deeds
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 2
SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
of trust, and low-income restrictive covenants running with the land in favor of the Contractor for at
least ten (10) years starting from the time the property is ready for occupancy by the intended
population (the"Commitment Period").The Contractor will be responsible for monitoring the property
or properties to ensure compliance with its low-income restrictive covenant during the Commitment
Period.
If the Contractor will own the property, all amounts used for property acquisitions and or capital
improvements shall be evidenced by promissory notes, deeds of trust, and low-income restrictive
covenants running with the land in favor of the Department for at least ten (10) years starting from the
time the property is ready for occupancy by the intended population.
Each deed of trust and low-income restrictive covenant shall be recorded at the county or counties in
which the property or properties are located.
The Contractor will make a good faith effort not to incur costs reimbursable under this Contract in
excess of what is reasonable given market prices, balanced by the need to act promptly to procure
and operate housing and provide services necessary to respond to the State of
Emergency. Commerce reserves the right to decline reimbursement of costs deemed excessive in
Commerce's discretion.
8. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Agreement performed by subcontractors and the
portion of funds expended for work performed by subcontractors, including but not necessarily limited
to minority-owned,woman-owned,and veteran-owned business subcontractors."Subcontractors"shall
mean subcontractors of any tier.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving
precedence in the following order:
Applicable federal and state of Washington statutes and regulations
Special Terms and Conditions
General Terms and Conditions
Attachment A—Scope of Work
Attachment B—Budget
Shelter Program Grant Guidelines
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 3
GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B. "COMMERCE" shall mean the Department of Commerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference. E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original.
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health,finances,education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. "State"shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor.The terms
"subcontractor" and"subcontractors"mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii. All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii. All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law. The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
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GENERAL TERMS AND CONDITIONS
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COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information,and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights,moral rights,and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership"includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works,publicly perform,and publicly display.The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
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GENERAL TERMS AND CONDITIONS
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9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project
funded by this contract,including but not limited to the filing of the"Statement of Intent to Pay Prevailing
Wages" and "Affidavit of Wages Paid" as required by RCW 39.12.040. The Contractor shall maintain
records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records
available for COMMERCE's review upon request.
12. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
13. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation,claim or audit is started before the expiration of the six(6)year period,the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
14. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
15. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
16. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
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GENERAL TERMS AND CONDITIONS
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If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
17. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
18. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1)was not in default; or(2)failure to perform was outside of his or her
control,fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
19. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
20. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets"clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
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(iv)the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed,would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
21. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor,for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor.Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or(ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged,the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
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GENERAL TERMS AND CONDITIONS
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22. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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Attachment A
Scope of Work
Grantee commits to implementing a shelter program that uses equitable and creative approaches
to bring peo le inside with the goal of exiting residents to permanent housing quickl as
described in Grantee's application for Shelter Program funds.
A. Program Description
1. Overview
a. Shelter program will serve all populations.
b. Shelter program will add 8 beds.
c. Shelter program will operate as continuous stay.
2. Facility Type
a. Jefferson County will subgrant with Bayside Housing& Services (Bayside)to
operate an emergency shelter.
b. The shelter program will be located at:
Bayside Housing and Services
310 Hadlock Bay Road
Port Hadlock, WA 98339
c. Bayside operates as a hotel business with rooms set aside for transitional
housing and shelter. Four hotel rooms will be renovate into eight additional
shelter beds.
d. Amenities and utilities include all utilities, interne, housekeeping twice
weekly and a hot dinner meal daily. Each room has a microwave, refrigerator
and accessories. Bayside has a full time case manager on property and clients
have phone and computer access.
3. Racial Equity
a. Jefferson County and Bayside will submit strategies to prevent racial
inequities in who is served and program outcomes by November 30, 2020.
Strategies are expected to be implemented by Bayside Housing to ensure
racially equitable access and racially equitable outcomes at exit.
Bayside staff will attend a Commerce Racial Equity training November 13
and 20 from 1-4:30.
Attachment A
Bayside staff will attend the Commerce LGBTQ+training October 22-23 or
November 5-6 9:00am - 12:30pm.
4. Housing Focused Services
a. Bayside will provide housing case management to residents that is driven by
the needs of the resident, is flexible, uses a strengths-based approach and is
focused on obtaining and maintaining housing.
Bayside will connect shelter residents to mainstream services including but
not limited to behavioral health, chemical dependency, education or
workforce training, employment services and permanent supportive housing.
Bayside Housing`offers personalized case management that includes
assistance with filling out housing applications, scheduling and transportation
for medical appointments, navigating other social services that are related to
independent living and securing long-term housing. Clients have access to
medical, behavioral health, employment, and educational support services
through partnerships with OlyCAP, Safe Harbor Recovery, Discovery
Behavioral Health, Family Unification Program, and Jefferson Healthcare.
5. Diversion and Problem Solving
a. Bayside will utilize problem-solving conversations to divert households from
entering the shelter or utilizing crisis response system services longer term.
Bayside will connect households with navigators in Jefferson County that
work with all local support services including OlyCAP, St Vincent de Paul,
Discovery Behavioral Health & Dove House, as well as, other programs.
6. Outreach
a. Bayside will provide outreach to unsheltered individuals.
Bayside will regularly work with local agencies to ensure that people
experiencing homelessness know about the shelter program. Frequent calls,
meetings or office visits occur as part of Bayside's regular and ongoing
outreach work.
7. Coordinated Entry Partnership
a. Shelter program will not fill program openings through coordinated entry.
b. Shelter program will partner with coordinated entry through receiving
informal referrals from coordinated entry providers.
Attachment A
8. Administration
a. Grantees will submit the following monthly deliverables with completeness,
timeliness, accuracy and consistency:
b. Invoice and Voucher Detail Worksheet for reimbursement(Guidelines: Fiscal
Administration).
c. Grantees commit to reporting complete, quality data that is timely, truthful
and accurate. (Guidelines: Requirements of all Lead Grantees and Subgrantees
Providing Direct Service and HMIS User Agreement).
d. Grantees shall comply with all of the requirements, policies and procedures in
the Shelter Program Grant Guidelines.
B. Performance
1. Requirements
a. Projects are not required to meet or make progress toward performance targets
as a condition of funding for the current contract period. Project performance
data will impact community and state level performance measures.
b. Grantees should aim to improve the housing outcomes of Shelter Program
participants. For each intervention type funded by the Shelter Program,
grantees should adopt the following performance goals:
Intervention Type Performance Goal HMIS Calculation Performance
Target'
Increase Percent Exits to Permanent Of people in the ES project who exited,those who 50%
Emergency Housing exited to permanent housing destinations
Shelter
Increase Percent Exits to Positive Of people in the ES project who exited,those who 50%
Drop-in Outcomes exited to Positive Outcome destinations
Emergency
Shelter2
Increase Percent Exits to Positive Of people in the Other project who exited,those 50%
Temporary Outcomes who exited to Positive Outcome destinations
Shelter Site3
Reduce Average Length of Stay Of the people active in the project,the days Not established
All homeless as measured by each client's start,exit
and bed night dates strictly as entered into HMIS.
1 The target is the level of desirable performance and is an indicator of a high performing project.
2 Drop-in Emergency Shelters offer night-by-night living arrangements that allow households to enter and exit on an irregular or
daily basis and often use a Night-By-Night tracking method in HMIS.
3 A Temporary Shelter Site is defined as structure(s)or a location locally permitted to provide temporary shelter for people
experiencing homelessness.Tents,mitigation sites,or hosted encampments are examples of Temporary Shelter Sites.
Attachment A
c. Equitable Access and Housing Outcomes
1. Grantees should ensure equitable access to Shelter Program and
equitable housing outcomes of Shelter Program participants.
Equitable access means that the race and ethnicity of people entering
the Shelter Program are similar to the community demographics.
Equitable access is measured by comparing the percent of people in
poverty by race and ethnicity to the percent of people entering the
Shelter Program by race and ethnicity.
Equitable housing outcomes means that the outcomes of the Shelter
Program participants should be similar, regardless of race or ethnicity.
d. Exit Destinations
Exit Destinations Options Positive Outcome: The Permanent Housing:The
following destinations are following destinations are
considered Positive exits considered Permanent exits
from Drop-in ES and from Emergency Shelters
Temporary Shelter Sites
Emergency shelter,including hotel or motel paid for with emergency shelter Negative Outcome
voucher,or RHY-funded Host Home shelter Positive Outcome
Foster Care home or foster care group home Negative Outcome
Positive Outcome
Hospital or other residential non-psychiatric medical facility Removed from Removed from denominator
denominator
Hotel or Motel paid for without emergency shelter voucher Positive Negative Outcome
Outcome
Jail,prison or juvenile detention facility Negative Outcome Negative Outcome
Moved from one HOPWA funded project to HOPWA TH Positive Outcome Negative Outcome
Place not meant for habitation(e.g.,a vehicle,an abandoned building, Negative Outcome Negative Outcome
bus/train/subway station/airport or anywhere outside)
Psychiatric hospital or other psychiatric facility Positive Outcome Negative Outcome
Residential project or halfway house with no homeless criteria Removed from Negative Outcome
denominator
Safe Haven Positive Outcome Negative Outcome
Staying or living with family,temporary tenure(e.g.room,apartment or house) Positive Outcome Negative Outcome
Attachment A
Staying or living with friends,temporary tenure(e.g.room,apartment or house) Positive Outcome Negative Outcome
Substance abuse treatment facility or detox center Positive Outcome Negative Outcome
Transitional housing for homeless persons(including homeless youth) Positive Outcome Negative Outcome
Long-term care facility or nursing home Positive Outcome Removed from denominator
Host Home(non-crisis) Positive Outcome Permanent Housing
Moved from one HOPWA funded project to HOPWA PH Positive Outcome Permanent Housing
Owned by client,no ongoing housing subsidy Positive Outcome Permanent Housing
Owned by client,with ongoing housing subsidy Positive Outcome Permanent Housing
Permanent housing(other than RRH)for formerly homeless persons Positive Outcome Permanent Housing
Rental by client,no ongoing housing subsidy Positive Outcome Permanent Housing
Rental by client,with GPD TIP housing subsidy Positive Outcome Permanent Housing
Rental by client,with other ongoing housing subsidy Positive Outcome Permanent Housing
Rental by client,with VASH housing subsidy Positive Outcome Permanent Housing
Staying or living with family,permanent tenure Positive Outcome Permanent Housing
Staying or living with friends,permanent tenure Positive Outcome Permanent Housing
Rental by client,with RRH or equivalent subsidy Positive Outcome Permanent Housing
Rental by client,with HCV voucher(tenant or project based) Positive Outcome Permanent Housing
Rental by client,with HCV voucher(tenant or project based) Positive Outcome Permanent Housing
Deceased Removed from Removed from denominator
denominator
Client doesn't know Unknown/Negative Unknown I Negative
Outcome Outcome
Attachment A
Client refused Unknown/Negative Unknown/Negative
Outcome Outcome
Data not collected Unknown/Negative Unknown/Negative
Outcome Outcome
No exit interview completed Unknown/Negative Unknown/Negative
Outcome Outcome
Other Unknown I Negative Unknown I Negative
Outcome Outcome
Attachment B
Budget
Participating Jurisdictions Amount Dedicated
Jefferson County $118,149
Port Townsend $50,938
Grant Total $169,087
Shelter Project A, Bayside Housing and Services
Budget Category Amount
Pre-Occupancy $43,850
Up to$10,000 per bed prior to occupancy
Post-Occupancy Operations $125,237
Up to$56 per day per net additional bed
Total $169,087