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HomeMy WebLinkAboutAccount Clerk II JEFFERSON COUNTY Job Description Job Title: Account Clerk II Department: Auditor Reports To: Chief Deputy Auditor FLSA Exempt: No Union: UFCW BBP: No Salary Level: Grade 24 Location: Courthouse Approved By: Human Resources Manager z / 4 y C-G C Lc = Approved Date: July 2020 SUMMARY: Performs a variety of advanced bookkeeping and clerical activities involving complex fiscal record keeping and reporting. Performs other clerical duties and general office assistance as required, by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, other duties may be assigned. Keeps a complete set of accounting records for various small departments or functions or keeps one or more sections of a set of books for a large department or major function within the County's operations. Verifies the accuracy of figures, calculations, and posting pertaining to financial transactions recorded. Posts and balance subsidiary ledgers such as accounts payable or accounts receivable and transfer data to general ledger. Performs reconciliation, balances books and compiles reports on a recurring basis to show statistics, such as cash receipts and expenditures, accounts payable and receivable, and other items pertaining to the operation of the County. Traces transactions through previous accounting actions to determine sources of discrepancy when encountered. Assists in the calculation of employee wages from departmental records on time cards. Assists in computing and preparing payroll and making payroll distribution. Assists in the preparation of warrants for payment of wages. Assists in the preparation of withholding, Social Security and other tax reports. Reviews and prepares records of financial transactions for entry of information into electronic data processing system. Performs preliminary coding, calculations, allocations, segregation or classifications as required. Enters and updates information into computer system according to standardized formats. Assists in the preparation of financial reports, budgets, documents, memos, and the monthly closing of books. Assists in the planning of new or revised accounting procedures. Jefferson County Job Description: Account Clerk II Page 2 of 4 SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. COMPETENCY: To perform the job successfully, an individual should demonstrate competency in the following: Problem Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. Technical Skills - Strives to continuously build knowledge and skills. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills - Maintains confidentiality; Keeps emotions under control. Oral Communication- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information. Teamwork- Balances team and individual responsibilities; Exhibits objectivity and openness to others'views; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Cost Consciousness- Works within approved budget; Conserves organizational resources. Diversity- Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support- Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity. Planning/Organizing- Prioritize and plans work activities; Uses time efficiently; Plans for additional resources. Professionalism -Approaches others in a tactful manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality- Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Quantity-Meets productivity Completes work in timelymanner; Strives to increase Q tJ' standards; P productivity; Works quickly. Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Mana ges competing demands; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Asks for and offers help when needed. Innovation - Generates suggestions for improving work. Jefferson County Job Description: Account Clerk II Page 3 of 4 QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); and three (3) years experience in progressively responsible clerical and bookkeeping positions, including two (2) years experience as an Account Clerk I for Jefferson County. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amo unts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of database software; Internet software; Excel spreadsheet and WORD word processing software. CERTIFICATES, LICENSES,REGISTRATIONS: Valid Washington State Driver's License OTHER KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Federal, State, and County policies and regulations affecting area of responsibility. Ability to accurately search columns of numbers in small print for errors, data entry and related purposes. Ability to develop, improve, and install accounting and bookkeeping procedures and systems in the interest of efficiency, effectiveness and standardization. Ability to use office equipment typically used in area of assignment. Ability to maintain a high standard for accuracy, completeness, and efficiency in the preparation of reports and budgets. Jefferson County Job Description: Account Clerk II Page 4 of 4 Ability to implement and maintain sound organizational practices. Independent and self-motivated to complete required deadlines while simultaneously completing other tasks. Ability to establish and maintain cooperative working relationships with other departments, outside agencies, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION: This position is the senior position in a career ladder for Account Clerks. The entry level position is an Account Clerk I.