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HomeMy WebLinkAboutElections Technician JEFFERSON COUNTY Job Description Job Title: Elections Technician Department: Auditor Reports To: Chief Deputy Auditor FLSA Exempt: No Union: UFCW BBP: No Salary Level: Grade 21 Location: Courthouse r. Approved By: Human Resources Manager ( .z,,:tr . ,„(^ ti4 Approved Date: July 2020 SUMMARY: Assists in clerical tasks during elections by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned: Assists with the maintenance of the voter registration records as prescribed by the Revised Code of Washington election laws. Compiles and verifies voter lists from official registration records. Obtains signatures and records names of voters to prevent voting of unauthorized persons. Assists the Chief Deputy Auditor with advising precincts, election boards, candidates,etc., in the procedures to follow in the various phases of the election process. Assists in the conduct of election board school and inspection teams at County center on election night. Responds to requests from voters and polling place workers regarding voter information. Distributes ballots to poll workers and answers questions concerning voting procedure. Counts valid ballots and prepares official reports of election results. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. COMPETENCY: To perform the job successfully,an individual should demonstrate competency in the following: Problem Solving-Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. Project Management-Manages project team activities. Technical Skills-Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service-Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills-Maintains confidentiality; Keeps emotions under control. Oral Communication- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Jefferson County Job Description: Auditor's Office, Elections Technician Page 2 of 3 Written Communication-Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Teamwork-Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Contributes to building a positive team spirit;Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Cost Consciousness-Works within approved budget; Conserves organizational resources. Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics-Treats people with respect;Keeps commitments; Inspires the trust of others; Works with integrity and ethically;Upholds organizational values. Organizational Support-Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity. Planning/Organizing-Uses time efficiently. Y Professionalism -Follows through on commitments. Quality-Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Quantity-Meets productivity standards; Completes work in timely manner; Works quickly. Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent;Arrives at meetings and appointments on time. Dependability-Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative-Asks for and offers help when needed. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High school diploma or general education degree(GED); and three(3)years experience in progressively responsible clerical or bookkeeping positions, including two(2)years experience as an Administrative Clerk I or II with an emphasis on election work and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions,and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Jefferson County Job Description: Auditor's Office, Elections Technician Page 3 of 3 COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of database software; Internet software;EXCEL Spreadsheet software and WORD Word Processing software. CERTIFICATES,LICENSES,REGISTRATIONS: Valid Washington State Driver's License OTHER KNOWLEDGE,SKILLS AND ABILITIES: Knowledge of State election laws and associated policies. Knowledge of procedures involved in preparing to conduct regular and special elections. Knowledge of bookkeeping practices and general clerical procedures. Ability to develop and maintain harmonious working relationships with other County employees, officials, outside agencies and organizations, and the general public. Ability to plan, coordinate and direct activities of several Election workers to attain accuracy, completeness and efficiency in work. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job,the employee is regularly required to use hands to finger,handle, or feel and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance and stoop,kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER: This position is not part of a career ladder.