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HomeMy WebLinkAboutJuvenile Court Coordinator JEFFERSON COUNTY Job Description Job Title: Juvenile Court Coordinator Department: County Clerk's Office/Superior Court Reports To: County Clerk FLSA Exempt(Y/N): No Union: UFCW BBP: No Salaryp Level: Grade 26 g �t, Approved By: Human Resources Manager Approved Date: July 2020 SUMMARY Performs clerical work in the administrative and technical support of the Juvenile Court calendar for Superior Court. This position is responsible for providing information and assistance as provided by State statute. Duties involve efficient use of computer terminal, other office equipment, and heavy telephone work and is responsible for providing information and assistance as provided by statute,by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Processes Juvenile Court documents for purposes or recording. Certifies the completeness and accuracy of vital written documents prior to filing. Receives, approved and files court bonds. Constructs case files according to established procedures. Retrieves files and documents for this purpose as necessary. Performs as clerk of the court in certain trials and hearings, maintaining accurate records and minutes of same. Operates electronic recording devices; maintains complete and accurate recording logs and minutes. Records all exhibits presented during any trial/hearing and maintains custody of all such exhibits. Performs as clerk of the Juvenile Court in certain trials and hearings, maintaining accurate records and minutes of same. Operates electronic recording devices; maintains complete and accurate recording logs and minutes. Records all exhibits presented during any trial/hearing and maintains custody of all such exhibits. Collects,receipts and assists in the disbursement of funds received for fees, fines, restitution,judgments and child support payments. Conducts limited legal research for supervisors and public. Prepares and assists in issuance of legal documents such as writs, orders, summons, subpoena,warrants, etc. Transcribes moderately complex,technical or specialized legal material by machine. Performs as receptionist by greeting visitors at counter or over the phone, ascertains nature of business, conveys routine information as retrieved from published records or specific directories. Includes answering all incoming telephone lines of department and routing calls to appropriate extensions. Jefferson County Job Description: County Clerk's Office—Juvenile Court Coordinator Page 2 of 3 SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each Y essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree(GED); and minimum two(2)years' Experience as a Superior Court Clerk in the State of Washington with experience in a SCOMIS court setting, or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Ability to compute rate,ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES,LICENSES,REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE,SKILLS AND ABILITIES Knowledge of legal office practices and procedures and legal terminology, and document formats. Knowledge formal recording procedures,court proceedings,record keeping, cashiering, light bookkeeping and proficiency in legal terminology. Ability to operate personal computer, computer terminal and standard office machines, including a data entry and retrieval terminal,specialized electronic recording equipment, word processing, etc. and legal terminology and citation formats. Required typing skill is 55 to 60 wpm. Proficient knowledge of English grammar and punctuation. Knowledge of the operation of the court and case processing activity. Ability to work independently and in a work environment. Ability to establish and maintain effective working relationships with co-workers,public officials and the general public.Must possess a pleasant and professional attitude in person and on the telephone. Ability to plan own work and may edit work of co-workers. Understands the need for maintaining confidentiality of sensitive information. Jefferson County Job Description: County Clerk's Office—Juvenile Court Coordinator Page 3 of 3 PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to use hands to finger,handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand,walk, and sit. The employee is occasionally required to climb or balance and stoop,kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,peripheral vision,depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION This position is not part of a career ladder.