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HomeMy WebLinkAboutSuperior Court Clerk II JEFFERSON COUNTY Job Description Job Title: Superior Court Clerk II Department: County Clerk's Office Reports To: Chief Deputy Clerk/Office Supervisor FLSA Exempt(Y/N): No Union: UFCW BBP: No Salary Level: Grade 25 Approved By: Human Resources Manager 4( `- "' `r". Approved Date: July 2020 SUMMARY Performs technical clerical work and legal secretarial duties in the administrative support office of the Superior Court. Responsible for providing information and assistance as provided by statute, by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Processes documents for purposes or recording. Certifies the completeness and accuracy of vital written documents prior to filing. Receives, approved and files court bonds. Constructs case files according to established procedures. Retrieves files and documents for this purpose as necessary. Performs as Clerk of the Court in certain trials and hearings, maintaining accurate records and minutes of same. Operates electronic recording devices; maintains complete and accurate recording logs and minutes.Records all exhibits presented during any trial/hearing and maintains custody of all such exhibits. Collects,receipts and assists in the disbursement of funds received for fees, fines, restitution,judgments and child support payments. Conducts somewhat difficult and elaborate legal research as requested in support of Superior Court Judge. This requires the use of automated bibliographic search capabilities as well as manual techniques. May prepare summary reports containing findings and limited analysis. Prepares and assists in issuance of legal documents such as writs, orders, summons, subpoenas,warrants, etc. Performs the duties of official electronic court reporter when called upon; operates electronic recording devices; maintains complete and accurate recording logs and minutes; transcribes oral and written materials, legal opinions,verbatim reports and other official materials. Prepares verbatim reports of proceedings consistent with specific format required by Supreme Court/Court of Appeals for all decisions appealed from Superior Court. Performs as receptionist by greeting visitors at counter or over the phone, ascertains nature of business, conveys routine information as retrieved from published records or specific directories. Includes Jefferson County Job Description: Superior Court Clerk II Page 2 of 3 answering all incoming telephone lines of department and routing calls to appropriate extensions.May deal with difficult situations referred from Superior Court Clerk I position and may refer more difficult situations to individuals of higher classification. Prepares ep es weekly court calendars and special court calendars by computer. Responsible for property distribution. Assists in the development of procedures, systems, layouts, arrangement, etc. for efficient clerical office operations. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree(OED)and three(3)years related experience in a public or private legal setting in the State of Washington; or two(2)years as a Court Clerk I in Jefferson County Superior or District Court or equivalent combination of education and experience. Experience in a SCOMIS court setting is desirable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions,and procedure manuals.Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate,ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES,LICENSES,REGISTRATIONS Valid Washington State Driver's License OTHER KNOWLEDGE,SKILLS AND ABILITIES Knowledge of legal office practices and procedures and legal terminology, and document formats. Knowledge formal recording procedures,court proceedings,record keeping, cashiering, light bookkeeping and proficiency in legal terminology. Ability to operate personal computer, computer terminal and standard office machines, including a data entry and retrieval terminal, specialized electronic recording equipment, word processing, etc. and legal terminology and citation formats. Required typing skill is 55 to 60 wpm. Jefferson County Job Description: Superior Court Clerk II Page 3 of 3 Proficient knowledge of English grammar and punctuation. Knowledge of the operation of the court and case processingactivity. g p Y Ability to work independently and in a work environment. Ability to establish and maintain effective working relationships with co-workers, public officials and the general public.Must possess a pleasant and professional attitude in person and on the telephone. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to use hands to finger,handle, or feel and talk or hear. The employee frequently is required to stand,walk, sit, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop,kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,peripheral vision,depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. CAREER LADDER POSITION This position is the senior level position in a career ladder for Superior Court Clerks. The entry level position is Superior Court Clerk I. Advancement from Superior Court Clerk Ito Superior Court Clerk II within the career ladder requires meeting the requirements for Superior Court Clerk II and a positive recommendation from the County Clerk.