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HomeMy WebLinkAboutDistrict Court Probation Assistant JEFFERSON COUNTY Job Description Job Title: Probation Assistant Department: District Court Reports to: District Court Administrator FLSA Exempt: No Union: UFCW BBP: No Salary Level: Grade 26 Location: Courthouse Approved By: Human Resources Manager C t-r Approved Date: 2020 PP July SUMMARY: Provides support to Probation Counselors and performs clerical procedures and systems related to adult offenders by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIES include the fallowing. Other duties maybe assigned: Position is responsible to monitor an offender's compliance with treatment obligations as determined by professional treatment providers. Reports offender noncompliance with the conditions of the Court's sentence. Coordinates treatment referral information, and monitors community agencies for statutory reporting compliance. Reviews daily mail for compliance and noncompliance reports and then inputs reports into computer database. Interviews offenders over the phone and in person to obtain information about their case. In addition to work in the office,maybe required to do work in the Courtroom and in the jail. Performs back-up to clerical position in the Department on an as needed basis. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. COMPETENCY To perform the job successfully, an individual should demonstrate competency in the following: Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas. Oral Communication- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Jefferson County Job Description: District Court Probation Assistant Page 2 of 4 Wr itten Communication- Writes clearlyand informatively; work for spelling and Y P g grammar; Presents numerical data effectively; Able to read and interpret written information. Cost Consciousness - Works within approved budget; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Judgment-Displays willingness to make decisions; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing-Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality- Demonstrates accuracy and thoroughness. Quantity - Meets productivity standards; Completes work in timely manner. Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE Associates (AA)Degree in Criminal Justice, Psychology or Social Services and a minimum of three (3) years' experience working in a Court office or a public or private legal setting in the State of Washington; or an equivalent combination of education and experience. Experience with offenders in either a formal or volunteer setting is desirable. LANGUAGE SKILLS Ability to read and interpret documents such as legal pleadings, court orders, safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole Jefferson County Job Description: District Court Probation Assistant Page 3 of 4 numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES,REGISTRATIONS Valid Washington State Driver's License Must pass a Criminal History Check which may include being fingerprinted Must successfully complete the Probation Academy within one (1) year of appointment, including that portion addressing the risk assessment and case management process. OTHER KNOWLEDGE, SKILLS AND ABILITIES Knowledge of legal practices and procedures and legal terminology and document formats. Knowledge of the processes around change, motivational interviewing and other techniques supporting the Case Management process. Ability to operate a computer terminal and standard office machines. Ability to work independently. Ability to secure and impart information accurately. Ability to use tact and judgment in responding to public, law enforcement, offenders, and officials from other agencies. Ability to remain calm and productive in a busy office environment under stressful conditions. Ability to establish and maintain effective working relationships with co-workers, public officials and the general public. Ability to maintain confidentiality of sensitive information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 15 pounds and Jefferson County Job Description: District Court Probation Assistant Page 4 of 4 occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is loud. CAREER LADDER This position is not a part of a career ladder.