HomeMy WebLinkAbout09302020 Budget Committee Minutes Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE MINUTES
September 30, 2020 8:30 am GoToMeeting Members:
Aleta Baker Amanda Hamilton Andy Pernsteiner Anne Sears Barbara Carr Brenda Huntingford Brian Gleason Carol Palmer Cathy Taylor
Cliff Moore David Sullivan
Erin Lundgren Greg Brotherton James Kennedy Jeff Chapman Jodi Adams Joe Nole Judy Shepherd Kate Dean Keith Harper Lauralee Keisel Leanne Dotson
Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Noeme Riddle Patty Charnas Philip Hunsucker Philip Morley Renee Talley
Rose Ann Carroll Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Tanda McMillin Veronica Shaw Vicki Kirkpatrick Willie Bence
Order of Business Meeting called to order by Mark at 8:32 a.m.
Request for additional agenda items/approve agenda (Mark) None Call for approval of the August 26, 2020 minutes (Mark) 1st Ruth, 2nd Greg, Unanimously Approved Reports Revenue Reports (Stacie)
• General Fund at $14,230,493 – 64.7% of the 2020 budget year to date which is 2.1% less than
last year. Property tax collections are on track. The second sheet shows general fund revenue
charts showing 2015-2020 year to date detail and percentage of actual full year collections. 2020
is shown as a percentage of our adopted budget.
• Other Funds at $22,543,708– 61.3% of 2020 budget year to date.
• General Fund Cash Balance - $6,631,983 at the end of August which includes the $3.526
million budgeted reserve. This is slightly less than the amount for this time last year.
• General Sales Tax Receipts - $442,796 which includes $94,459 for Special Purpose in August
2020. General & Optional Sales tax is $7,000 less than August 2019 and 6.5% over budget for
the month. It’s holding at 11.63% over budget for 2020 YTD. Special Purpose was $13,000
less than last year and 91% of budget for the month. Cumulatively they’re 2.15% over budget
for the month and 8.5% over for YTD. The charts show the revenue per month back to 2005.
New graph shows percentages of sales tax categories to be received in August.
Page 2 of 2 Budget Committee Meeting Minutes
• Sales Tax Data- This chart is new and shows the sales tax composition by category. Total taxable sales in June was $108.9 million, and the amount collected for General & Optional was 2% less than this period last year. 2020 YTD is 4% over 2019 YTD collections.
• REET Receipts - Fund 302 - $162,690.68 in August which is 41% over budget and 24% over
this month last year. Year to Date REET Collections are 25.6% over budget and 20% over 2019
YTD. One sale in Port Ludlow of a home on 3 acres sold at 1.25 million. There were 23 sales in
unincorporated Jefferson County in August with selling prices between $500,000 and $1
million.
• Hotel/Motel Lodging Tax – Fund 125 - $40,530 in August with $202,811 YTD. This puts it 40% under budget for the month and less than half what was collected this month last year. Year to date is 30.6% under budget and 37.3% less than 2019 YTD.
Expense Reports (Brenda)
• General Fund Departments reported 70%. Other funds are at 55%. Departments exceeding
66.67% are highlighted.
Munis Update (Mark)
Phase I – 87% complete, with user roles assigned, and user acceptance and end user training scheduled for the end of the year. Go live is 1/1/2021. Phase II – delayed to 1/1/2022 to allow staff more time to prepare, as well as complete onboarding of the new Human Resources Manager.
Mid-biennium review (Mark)
Currently reviewing preliminary 2021 budget submissions. Appointments may be scheduled with Departments who have significant changes. Other
Veronica successfully secured FEMA funding.
Potential litigation may increase CARES funding flexibility. Motion to Adjourn 9:08 a.m. (Mark)
1st Stacie, 2nd Ruth, Unanimously Approved
Next meeting is October 28, 2020. Meetings are scheduled the last Wednesday of each month except December.